NEW! Service Now - UTM Student Group Room Booking Form
UTM recognized student clubs and groups who wish to book space at the RAWC are to complete the Service Now - UTM Student Group Room Booking Form.
How to Submit Room Booking Requests
To gain access to submitting room booking requests, you must:
- Be a SOP-recognized group
- Read through the Room Booking Guidelines outlined below
- Have your listed Primary Contact or Administrative Officers on SOP submit a room booking request via the Service Now - UTM Student Group Room Booking Form via the link below
- Only the rooms listed in the Room Booking Form plus the MN Grand Hall and KN Rotunda are available for booking by Student Groups.
- Room booking requests must be submitted at least ten (10) business days (Monday to Friday) in advance of your planned event date.
Please direct any questions to the Centre for Student Engagement at studentgroups.utm@utoronto.ca.
Click here to submit a room booking request to book a room on campus
Notes: In your booking request submission, we ask that you include some alternative facility space, date and time options.
Additional setup or booking fees, such as floor cover mats, program instructors, or custodial charges are not waived and are still charged to the UTM student group booking the space.
IMPORTANT:
Student Clubs/ Groups are required to meet the following criteria in order to request 'free' rental space:
- Have current recognition by U of T Student Organization Portal.
- No admission or program fee is charged to students to participate in the activity.
- ALL participants of the event must be actively registered U of T students.
- If non-U of T students will be invited to the event/activity, the booking request must be submitted via DRAW External Rentals form and rental charges will apply.
- Outside coaches/instructors must hold a current RAWC membership or purchase a day pass while in the facility.
- The group provides an explanation as to how the club/group enhances the students' university experience.
- For most events, the group must ensure all participants check-in at the RAWC Welcome Desk prior to entering.
- Please note that photography/videography at the RAWC must be approved at least 72 hours before your event. If approved by the department, the group must ask all participants to complete the RAWC media release form. Otherwise, photos and videos are not allowed in all areas of the RAWC to provide a safe-space for all.
If the club/group does not meet these criteria for the duration of their booking request, then the club/group will be subject to a rental fee, as disclosed on the DRAW External Rentals webpage.