Student Staff Hiring

We're excited that you're curious! Below, you'll find an overview of each portfolio at the IEC. To find more details, including specific tasks and expectations, we encourage you to check out the CLNx job opening for that portfolio (scroll down for an FAQ that guides you through navigating CLNx). 

Global Learning  

This portfolio leads the development, delivery, and assessment of programming and events for the outbound/inbound exchange and UTM Abroad programs. It will act as a positive ambassador for UTM's Global Learning offerings and promote them through fairs, tabling, social media, class talks, and more. Some flexible availability is also needed to hold office hours, one-on-one meetings with students, and lead programming. 

IEC Programming and Events 

The portfolio aims to support the planning and execution of programs and community-building events to help international students transition into and through university and, to facilitate intercultural education and awareness to the UTM campus. This includes, but is not limited to, planning and running events and outreach related to intercultural programs and events on campus such as the Global and Intercultural Fluency Training Series, Intercultural Weekly Drop-In Discussions, English Language Conversation Circles, International Education Week, International Student Mentorship Program, Canada-Eh?, mentorship programs, international student orientation, Canadian-focused field trips and workshop series, student socials, community-building activities, and more.

Marketing & Communications  

This portfolio plans and implements the IEC communications strategy, and develops marketing and promotional materials for programs and events. This includes leading social media strategies and using various outlets to promote these programs and events, including print material (posters, flyers, banners, foam boards) and digital resources (TV, website, videos, blogs). This portfolio has creative license with creating all content under the general IEC branding guidelines. 

Transition Coaching  

This portfolio assists with pre-arrival resource support, one-on-one peer support to international and new-to-Canada student and develop and deliver transition sessions for international and new-to-Canada students. This includes International and New-to-Canada Student Orientation and the Foundation for Success Series for International Students featuring health insurance, academic rights, off-campus housing, work, experience and careers, and taxes.  

Operations  

This portfolio supports overall departmental operations and facilitate collaboration across the department. It also acts as the first point-of-contact for students at the IEC main office, conducts triage and check-in support for Immigration Advisors, and would maintain flexibility in their schedule to support other portfolios in events, programs, and sessions as needed from time to time. 

Generally, we're hiring for Team Leaders, Senior Assistants, and Assistants. Each portfolio will have their own combination of job titles.

Team Leaders and Senior Assistants will work full-time in the summer, then transition to part-time during the Fall-Winter semesters. Assistants will start just before the Fall semester begins and work part-time.

Here’s a full breakdown of all the available positions: 

We have you covered! We'll be hosting three virtual Information Sessions where you can learn more about the IEC, its portfolios, available positions, the hiring process, or ask any questions you may have.

To register for a session, click on the dates below:

• December 12, 2023; 1 - 2 PM
• January 16, 2024; 1 - 2 PM
• February 6, 2024; 1 - 2 PM

The IEC will also be participating in the UTM Career Centre's Get Hired Fair on January 17, 2024, so make sure to visit our table, get to know the team, and ask questions!

It's good to make sure early on! Here are the eligibility requirements for all our positions:

• A returning student in the 2024-2025 academic year;
• A UTM student in good academic standing;
• Legally able to work in Canada (International students must ensure they fulfill all government requirements listed here);
• Hold only one Work-Study position during the Fall-Winter terms (All Fall-Winter positions within the IEC are Work-Study positions. If you already have another on-campus position for Fall-Winter, be sure to inform us and check that they are not Work-Study positions);
• Other eligibility requirements may be added by the Work-Study program.

We have a variety of positions, each looking for their own unique skillsets! It's up to you to identify your strengths, find the suitable position for you within the IEC, and tailor your application to make sure those experiences you have shine through! 

Let's explore the IEC's portfolios for a couple of examples.

Experience with travelling abroad and interacting with different cultures and nationalities are something Global Learning is looking for. At the same time, these multicultural experiences are also sought after by Programming & Events, in addition to experience planning and running student-facing programs. In the same vein is Programming & Events, which takes the focus of seeking out students who have a keen mentorship eye and know what it takes to help others transition to Canada. This is also generally what Transition Coaching is looking for!

Promoting these resources to students means Marketing & Communications look for people who have experience taking vast amounts of information, translate them into attractive graphic design, and leverage social media to boost engagement. At times, students may be overwhelmed with all their options and come to our office for help, which is why Operations calls for student staff with exceptional customer service experience and who can effectively refer students to the appropriate resources they need!

Feel free to follow these steps!

1. Log in to CLNx (scroll to the bottom for the login page);
2. On the left hand-side tab, click on Jobs & Recruitment > On-Campus Jobs;
3. In the Keyword Search box, enter either the full job title or the Job ID (below) of the IEC position you're interested in.

Here are the Job IDs for all our positions:

For most positions, we ask that you submit a resume and cover letter. Keep a close eye on our full job postings on CLNx as we outline some questions your cover letter must address. Specifically for Marketing & Communications, a work portfolio is also required as it helps us review your graphic design experience and other exciting multimedia skills you may have!

Of course! We understand that some students may be new to the process of applying for jobs in Canada or simply need a refresher. To support you with writing the resume and cover letter, we will be offering optional group workshops and individual critiques. Feel free to attend whichever suits you best! 

Resume and Cover Letter - Group Workshops. These sessions will help you learn more about the two materials and ask any questions you have in a group setting. To register for a session, log in to CLNx first and then click on the corresponding time below on the same browser.

• TBD

Resume and Cover Letter - Individual Critiques. Here, you will meet with our Career Strategist one-on-one. We encourage you to bring a draft of your resume and cover letter to the appointment so you can receive personalized feedback. To book a time, simply click on our Calendly booking portal and choose an available 1-hour window from the below offerings that works for you!

• TBD

At this time, we don't expect that CLNx will generate a confirmation email to be sent to you after the application is submitted. Instead, you can follow these steps after submitting to check whether your application has been properly stored on CLNx:

1. Log out of CLNx, wait a few minutes, then log back in.
2. On the left hand-side tab, click on Jobs & Recruitment > On-Campus Jobs.
3. Under the Quick Searches box, click Applied To.
4. If you see your recent IEC application on there, then your submission was successful!

We sincerely appreciate you taking the time to apply for our positions, which is why we'll be reaching out to students regardless of whether they have been invited for an interview or not. In other words, we'll make sure to let you know. You can expect an email from us by:

• January 29, 2024, for Team Lead positions (full-time in the summer and part-time in the fall and winter terms)
• February 19, 2024, for Assistant positions (part-time in the fall and winter terms)

As with your professors, we encourage you to read through all the FAQs on this page to see if your question has been answered - you can treat this as the course syllabus for our hiring!  

However, we're always happy to help. If you have further questions, feel free to email us at international.utm@utoronto.ca using the subject line IEC Hiring Questions - this helps us filter our email inbox more effectively so that we can answer your question sooner. We apologize in advance as it may take a few days for us to get back to you.