IEC Student Staff Hiring

iechiring

Working and growing with the International Education Centre is the highlight of many of our students' time at UTM. We are pleased to give insights into our available student staff positions for the 2023-2024 academic year. Interested to learn more? Scroll down and take advantage of this resource hub!

Applications are now closed. We thank all applicants and will share updates through email by February 10, 2023.

We're excited that you're curious! Below, you'll find an overview of each portfolio at the IEC. To find more details, including specific tasks and expectations, we encourage you to check out the CLNx job opening for that portfolio (scroll down for an FAQ that guides you through navigating CLNx). 

Global Learning  

This portfolio leads the development, delivery, and assessment of programming and events for the outbound/inbound exchange and UTM Abroad programs. It will act as a positive ambassador for UTM's Global Learning offerings and promote them through fairs, tabling, social media, class talks, and more. Some flexible availability is also needed to hold office hours, one-on-one meetings with students, and lead programming. 

Intercultural Programs  

This portfolio supports the planning and execution of events and activities to help facilitate intercultural education and awareness at the UTM campus. This includes running events and outreach such as the Global and Intercultural Fluency Training Series, Intercultural Weekly, English Language Conversation Circles, International Education Week, and more. It also advances the engagement of students in our programming, developing positive relationships with students, campus partners, and student groups. 

International Student Support  

This portfolio curates community building events to help international students transition into and through university. It will run mentorship programs, international student orientation, Canada-themed field trips and workshop series, student socials, and more. This also includes supporting student engagement through programs, developing positive relationships with campus stakeholders, and contributing ideas to marketing and promotional strategies. 

Marketing & Communications  

This portfolio plans and implements the IEC communications strategy, and develops marketing and promotional materials for programs and events. This includes leading social media strategies and using various outlets to promote these programs and events, including print material (posters, flyers, banners, foam boards) and digital resources (TV, website, videos, blogs). This portfolio has creative license with creating all content under the general IEC branding guidelines. 

Transition Coaching  

This portfolio assists with pre-arrival resource support, one-on-one peer support to international and new-to-Canada student and develop and deliver transition sessions for international and new-to-Canada students. This includes International and New-to-Canada Student Orientation and the Foundation for Success Series for International Students featuring health insurance, academic rights, off-campus housing, work, experience and careers, and taxes.  

Operations  

This portfolio supports overall departmental operations and facilitate collaboration across the department. It also acts as the first point-of-contact for students at the IEC main office, conducts triage and check-in support for Immigration Advisors, and would maintain flexibility in their schedule to support other portfolios in events, programs, and sessions as needed from time to time. 

Generally, we're hiring for Team Leaders, Senior Assistants, and Assistants. Each portfolio will have their own combination of job titles.

Team Leaders and Senior Assistants will work full-time in the summer, then transition to part-time during the Fall-Winter semesters. Assistants will start just before the Fall semester begins and work part-time.

Here’s a full breakdown of all the available positions: 

    IEC Transition Coaching Assistant
    IEC Transition Coaching Team Leader
    IEC Marketing & Communications Assistant
    IEC Marketing & Communications Team Leader   
    IEC Operations Assistant
    IEC Operations Senior Assistant
    IEC International Programming Assistant
    IEC International Programming Team Leader
    IEC Intercultural Programs Assistant
    IEC Intercultural Programs Team Leader
    IEC Global Learning Assistant
    IEC Global Learning Team Leader

We have you covered! We'll be hosting three virtual Information Sessions where you can learn more about the IEC, its portfolios, available positions, the hiring process, or ask any questions you may have.

To register for a session, log in to CLNx first and then click on the corresponding date below on the same browser.

The IEC will also be participating in the UTM Career Centre's Get Hired Fair on January 18, 2023, so make sure to visit our table, get to know the team, and ask questions!

It's good to make sure early on! Here are the eligibility requirements for all our positions:

  • A returning student in the 2023-2024 academic year;
  • A UTM student in good academic standing;
  • Legally able to work in Canada (International students must ensure they fulfill all government requirements listed here);
  • Hold only one Work-Study position during the Fall-Winter terms (All Fall-Winter positions within the IEC are Work-Study positions. If you already have another on-campus position for Fall-Winter, be sure to inform us and check that they are not Work-Study positions);
  • Other eligibility requirements may be added by the Work-Study program.

We have a variety of positions, each looking for their own unique skillsets! It's up to you to identify your strengths, find the suitable position for you within the IEC, and tailor your application to make sure those experiences you have shine through! 

Let's explore the IEC's portfolios for a couple of examples.

Experience with travelling abroad and interacting with different cultures and nationalities are something Global Learning is looking for. At the same time, these multicultural experiences are also sought after by Intercultural Programs, in addition to experience planning and running student-facing programs. In the same vein is International Programming, which takes the focus of seeking out students who have a keen mentorship eye and know what it takes to help others transition to Canada. This is also generally what Transition Coaching is looking for!

Promoting these resources to students means Marketing & Communications look for people who have experience taking vast amounts of information, translate them into attractive graphic design, and leverage social media to boost engagement. At times, students may be overwhelmed with all their options and come to our office for help, which is why Operations calls for student staff with exceptional customer service experience and who can effectively refer students to the appropriate resources they need!

Feel free to follow these steps!

  1. Log in to CLNx (scroll to the bottom for the login page);
  2. On the left hand-side tab, click on Jobs & Recruitment > On-Campus Jobs;
  3. In the Keyword Search box, enter either the full job title or the Job ID (below) of the IEC position you're interested in.

Here are the Job IDs for all our positions:

    212965        IEC Transition Coaching Assistant
    212964        IEC Transition Coaching Team Leader
    212963        IEC Marketing & Communications Assistant
    212961        IEC Marketing & Communications Team Leader   
    212960        IEC Operations Assistant
    212959        IEC Operations Senior Assistant
    212958        IEC International Programming Assistant
    212957        IEC International Programming Team Leader
    212956        IEC Intercultural Programs Assistant
    212955        IEC Intercultural Programs Team Leader
    212954        IEC Global Learning Assistant
    212952        IEC Global Learning Team Leader

For most positions, we ask that you submit a resume and cover letter. Keep a close eye on our full job postings on CLNx as we outline some questions your cover letter must address. Specifically for Marketing & Communications, a work portfolio is also required as it helps us review your graphic design experience and other exciting multimedia skills you may have!

Of course! We understand that some students may be new to the process of applying for jobs in Canada or simply need a refresher. To support you with writing the resume and cover letter, we will be offering optional group workshops and individual critiques. Feel free to attend whichever suits you best! 

 

Resume and Cover Letter - Group Workshops. These sessions will help you learn more about the two materials and ask any questions you have in a group setting. To register for a session, log in to CLNx first and then click on the corresponding time below on the same browser.

Resume and Cover Letter - Individual Critiques. Here, you will meet with our Career Strategist one-on-one. We encourage you to bring a draft of your resume and cover letter to the appointment so you can receive personalized feedback. To book a time, simply click on our Calendly booking portal and choose an available 1-hour window from the below offerings that works for you!

  • January 6, 2023 (09:00am-12:00pm)
  • January 9, 2023 (09:00am-12:00pm)
  • January 12, 2023 (01:00-04:00pm)
  • January 13, 2023 (03:00-04:00pm)
  • January 19, 2023 (09:00am-05:00pm)
  • January 20, 2023 (02:00-04:00pm)

At this time, we don't expect that CLNx will generate a confirmation email to be sent to you after the application is submitted. Instead, you can follow these steps after submitting to check whether your application has been properly stored on CLNx:

  1. Log out of CLNx, wait a few minutes, then log back in.
  2. On the left hand-side tab, click on Jobs & Recruitment > On-Campus Jobs.
  3. Under the Quick Searches box, click Applied To.
  4. If you see your recent IEC application on there, then your submission was successful!

We sincerely appreciate you taking the time to apply for our positions, which is why we'll be reaching out to students regardless of whether they have been invited for an interview or not. In other words, we'll make sure to let you know. You can expect an email from us by February 10, 2023. 

As with your professors, we encourage you to read through all the FAQs on this page to see if your question has been answered - you can treat this as the course syllabus for our hiring!  

However, we're always happy to help. If you have further questions, feel free to email us at international.utm@utoronto.ca using the subject line IEC Hiring Questions - this helps us filter our email inbox more effectively so that we can answer your question sooner. We apologize in advance as it may take a few days for us to get back to you.