Student Groups have the opportunity to get student leader positions recognized on an official institutional document, the Co-Curricular Record (CCR). Having your group CCR approved will help you:
- with the advertisement and promotion of your group
- get recognized for your involvement and skill development on an official university transcript that can be used in interviews and applications
- assist in the transition between the current executive team and incoming executive team
- receive the support of a UTM staff member and/or faculty member
Timeline of Getting CCR-Approved
| May 1st - rolling applications | Apply to get SOP-recognized! For more information, please refer to the SOP Recognition Process. |
| August - November | Once SOP-recognized, the CCR Team will email you to invite you for a meeting or confirm some information. You will be receiving different emails based on your CCR status from last year. More information is outlined in the Roadmap to CCR section below. |
| October - December | Meet with your validator for the first time and complete the Validator Meeting Form. Have each member start working on the Individual Tracking Sheets. |
| November 21st | Deadline to meet with the CCR team to apply for CCR and to find a validator. |
| February | We suggest student organizations to meet with your validator a second time as a check in. This is optional. |
| March - April | Complete the Individual Tracking Sheets and the CCR Student Group Validation Form* before your third and final meeting with your validator. Your validator will submit these for the CCR Validation. |
| April - June | The experience is added to your CCR on Folio! |
*The CCR Student Group Validation Form will be available in late February.
Roadmap to CCR
1. Get SOP-Recognized
More information on how to receive SOP recognition can be found in the SOP-Recognition Process.
2. Work with the CCR Team
The student organization will be contacted via the email provided for the SOP Recognition. The content of the email will depend on their CCR status from the past year:
- If the student organization has received CCR in the past year, the email will ask to confirm their validator, positions, and Folio CCR page content information. If there are changes to these or they want to make a change, the student organization is required to send the updates to the CCR team, who will guide them through the process. When all is confirmed, the CCR status of the student group is updated, and the Folio CCR page will be activated.
- If the student organization has not received CCR in the past year, the email will invite them to have a meeting with the CCR Team to discuss the process, gather the necessary information, and create a Folio CCR Page specific to their student organization.
3. Find a Validator and Get Your Folio Page!
Student organizations that do not have a validator have until November 21st to find one and inform the CCR Team. Failure to do so will result in the discontinuity of their CCR application. Student Organizations can get in touch with the CCR Team to receive support for finding a validator. Student Organizations whose validator, positions, and Folio CCR page content have been confirmed by the CCR Team will receive an email with a link to their published Folio Activity page.
4. Validator Meeting No.1
The goal of this first meeting is to outline the student organization’s timeline for the year, their major goals, and how they will measure these goals. After this meeting, the Validator Meeting Form is required to be completed and submitted to the validator. The first meeting must be completed latest December 20th.
5. Validator Meeting No.2
This is a recommended optional meeting, the goal of which is to serve as a mid-year check-in. The student organization can reflect on their progress and goals.
6. Validator Meeting No.3
Before the final meeting, the Individual Tracking Sheet for each person seeking CCR validation and the CCR Student Group Validation Form* should be complete. Student organizations can get in touch with the CCR Team to receive support for completing these documents. The goal of the second meeting is to reflect on the year and review the latter documents. The third meeting must be completed latest April 6th.
7. Upload the CCR Student Validation Form to Folio
The deadline to upload the CCR Student Group Validation Form* is April 6th. Once this document is submitted, the validator will be able to approve the submission.
8. Individual CCR Updated
After the validator approves the student group’s CCR Student Group Validation Form*, the CCR Team will review the application and update the experiences of students on Folio who receive CCR.
*The CCR Student Group Validation Form will be available in late February.
Inquiries
For all questions regarding CCR at UTM, please contact:
The UTM CCR Team at ccr.utm@utoronto.ca