Become a validator for a student group in 2025-2026 by completing the Validator Interest Form.
A validator is a U of T staff or faculty member who gives recognition to students on the CCR for completing a CCR-recognized activity that they oversee. Staff and faculty can serve as validators for student groups. In this role, validators meet at least two times a year with the student group to ensure they complete the CCR recognition process.
Benefits
The benefits of being a validator for student groups are that you:
- support student leaders' growth and development
- assist students in developing transferrable skills
- support students in leading events/initiatives aimed to benefit UTM and the community at large
- support the student group in a field of your choice
- as faculty, can have this opportunity support your PTR letter
Timeline of Tasks
The following chart provides a quick overview of the key dates and tasks as a validator for student groups.
| October - December | Meet with the student group to discuss their goals for the year. The group is required to complete and submit the Validator Meeting Form to you. |
| February | We suggest that you meet with the student group for a mid-year check-in to see how they are progressing with their goals. This meeting is optional. |
| March - April | Meet with the student group to reflect on the successes and challenges the group experienced throughout the year. Validators lead this reflection meeting. If you need support with this, contact our team and see our resources Designing and Structuring Reflection and Reflection Prompts and Questions Each student group member will provide you with their Individual Goal Setting and Tracking Form. The student group should also come to the meeting prepared to share their completed CCR Student Validation Form* for your review. |
| April | Validate the student group members who completed their role and submitted the required documents. To validate, the student group will complete the CCR Student Validation Form*. We (the CCR Team) will provide this form in February and provide details on the submission process; we are currently revamping and improving the process. The deadline to validate a group is May 1. |
*The CCR Student Group Validation Form will be available in late February.
As a faculty or staff member at U of T, you have the opportunity to get the not-for-credit opportunities you offer CCR-recognized! These opportunities include, but are not limited to volunteer roles, committee membership, conference organizers/attendees, and skill-building workshops.
For an opportunity to be eligible for CCR recognition, it must offer students the following:
- Skill Development - see our CCR Skills Framework for the list of skills recognized on the CCR
- Reflection - participants of the program/event/opportunity need to reflect on the experience and its impact on their growth and development. This can be done in a myriad of ways (ex. regularly throughout the experience, a final reflection meeting, an exit interview, an online survey).
- Training - the participant of a program/opportunity receives training that sets them up for success in the role. This is not always a requirement, as it depends on the opportunity.
To get a Staff/Faculty opportunity CCR-recognized, you need to submit the Co-Curricular Record - Activity Application for Staff/Faculty (2025/2026). The CCR Team will review the application and get back to you either with edits/suggestions or an approval. Once the application is approved, the Folio page link will be sent to you. From then on, you are free to use CCR signs, logos, and labels in your marketing for this opportunity.
If you would like to book a meeting to discuss your opportunity prior to submitting a CCR application, please email the CCR team at ccr.utm@utoronto.ca.
To update the content in the Folio page of an already CCR-recognized activity, contact the CCR Team for further information and guidance.
Once an activity has been approved and added to the CCR database, student participation can be validated. Please directly access the Co-Curricular Record — Validation Submission (2025-2026) to submit any validations. Alternatively, you can log into your staff account on Folio, click the “CCR Validation Submission” icon (represented by a checkmark badge icon). Upon submission, validations will be reviewed by the CCR Office, and students’ records will be updated accordingly.
Important Timelines:
Application Deadlines
Summer Semester Activities | March 1 |
Fall-Winter Academic Term Activities | July 1 |
Fall Semester Activities | July 1 |
Winter Semester Activities | November 1 |
Validation Deadlines:
Summer Semester Activities | September 15 |
Fall-Winter Academic Term Activities | May 15 |
Fall Semester Activities | January 15 |
Winter Semester Activities | May 15 |
Inquiries
For all questions regarding CCR at UTM, please contact:
The UTM CCR Team at ccr.utm@utoronto.ca