Room Booking Costs

SOP-recognized student organizations are given access to free or reduced cost space bookings on campus (room and table) to promote and run activities for the benefit of UTM students and the UTM community. Space bookings while free outside of the specific listed spaces for SOP-recognized student organizations, can carry addditional costs which are important to take note during your event planning. All total costs which may be incurred are calculated and provided by Conference Services upon final room booking confirmation.

Student group funding opportunities are available for all SOP recognized student organizations! Please visit our funding page for more information.

Please take note of the following when submitting room booking requests for additional costs:

Event costs (charges are subject to an additional HST):

Service	Associated Cost
Catering	As ordered by group, 30% student group discount (not applicable to franchise brands).
Space Rental	KN Rotunda - $600 ($500 with a $100 set up fee) and MN Grand hall - $500.
Non-UTM Attendees Room Booking Fee	$25-$500 dependent on size of room. Including non-UTM attendees in your event may also incur additional costs including but not limited to Event Security. If an event charges a fee to attend/entrance fee, it will cost $25-$50 per room booked and the KN Rotunda and MN Grand Hall will be charged at $500+.
Room Booking Admin Fee	$200 when booking over 10 locations/rooms.
Parking	Dependent on lot, time of day and length up time (Commonly used P8 lot can cost up to $15 per car). You can visit the parking website here.
Linen Rentals	$7-15 per linen.
Bistro Tables	$15 per table.
Fines for Misuse of Space	Case dependent.

Additional After Hours/Weekend Event costs

Service	Associated Cost
Caretaking	Costs determined based on the number of spaces booked, building and length of event. No cost for DV/CCT.
Building Security	$74.25 per hour.
Catering Staff Wages After Buisness Hours	$28-45 per hour.