Special Consideration for Missed Term Work

What do I do if I miss a test or assignment in my UTM Anthropology course?

If your absence is related to cold or flu-like illness, or self-isolation, you must complete steps 1, 2 and 4 (you do not need to complete step 3).

If your absence is for other reasons, please complete all four steps (including step 3).

If your request is for ANT214H5, ANT340H5, or ANT439H5: refer to your syllabus or contact your course instructor directly about missing your term work (do not follow the steps on this page).

Step 1: Submit your special consideration request online including the reason for your absence

Submit your Special Consideration Request within 72 hours of the missed test or assignment due date. Your request must indicate if it is in in relation to cold or flu-related absences, self-isolation requirements, or if it is for other reasons.

Note: The system is not mobile-friendly. If you encounter browser issues please try using Microsoft Internet Explorer or Firefox.

Step 2: Declare your absence on ACORN

Students need to record absences, including cold or flu-related absences, as well as self-isolation absences, using the Absence Declaration tool on ACORN within 72 hours of the missed test or assignment due date. Instructions are available on the UTM Office of the Registrar website.

Step 3: IF your absence is NOT cold or flu-related, or for self-isolation requirements: send an email with a photo or scan of your original supporting documentation to the Anthropology Department

You DO NOT need to submit any documentation for the following absence reasons:

  • cold-related
  • flu-related
  • self-isolation requirements

Please see the University’s COVID-19 webpage and Frequently Asked Questions for more details on the temporary suspension of illness notes for cold and flu-like illnesses and self-isolation.


You DO need to submit documentation if your absence is for other reasons besides those listed above.

Send a photo or scan of your original supporting documentation as follows:

  1. Send it within 72 hours of the missed test or assignment due date.
  2. Send it from your @mail.utoronto.ca email address.
  3. Send it to secretary.utmanthro@utoronto.ca (and to your instructor if they request it on the course syllabus).

You MUST keep the original copy in case the course instructor or department requests it.

Please contact the Departmental Assistant at secretary.utmanthro@utoronto.ca if you have any questions.

Acceptable types of supporting documentation:

Verification of Student Injury or Illness form

  • Download the Verification of Student Injury or Illness form (PDF).
  • To be completed only by a Physician, Surgeon, Nurse Practitioner, Registered Psychologist or Dentist.
  • MUST include the statement "This student was unable to write the test on date(s) for medical reasons".
  • MUST show that the physician was consulted within ONE day of the test date.
  • A statement merely confirming a report of illness made by the student is NOT acceptable.

Verification of Extenuating Circumstances form

Other appropriate documentation such as a death certificate, an automobile collision or police report, etc.

Step 4: Check your utoronto email for a decision on your request (allow ONE WEEK for response)

If you don't receive an email with a decision (approval or denial) within one week of submitting your special consideration request, contact the Departmental Assistant at secretary.utmanthro@utoronto.ca.

A departmental committee evaluates each request, and provides the Departmental Assistant with the decision.

The Departmental Assistant will inform you of the decision via email (to your utoronto email account).

It is your responsibility to ensure your utoronto email account is working and able to receive emails. Claims that a departmental decision was not received will NOT be considered as a reason for further consideration.

Important information regarding special consideration requests

It is your responsibility to follow the appropriate procedures and submit requests for special consideration on time. Failure to do so may result in the committee denying your request.

False statements and/or documentation will be treated as academic offences and dealt with accordingly. It is a student's responsibility to be familiar with the Code of Behaviour on Academic Matters.


Students registered with Accessibility Services

If you are a student registered with Accessibility Services, any requests for extensions MUST be negotiated with the instructor WELL IN ADVANCE of the due date.  If you miss an assignment deadline or test date for a reason not connected to your registered disability, please follow the regular procedure for a missed test or assignment, as outlined above.


Deadlines

You have 72 hours from the date of the missed test or assignment to submit your request and supporting documentation. Late requests will NOT be considered without a letter of explanation as to why the request is late.


Assignments

For missed assignments, the extension period is ONLY for the duration when the student was ill; the assignment will be due immediately upon the student's recovery.


Make-up Tests

If your request is approved and a make-up test is required, the committee, in consultation with the instructor, will determine the make-up test date.  This date is not negotiable.  If a make-up test date is specified on your syllabus, this will normally be the date used.

No student is automatically entitled to a second make-up test if you miss the first one. In the extraordinary and unlikely event you miss both the in-class test and the make-up test scheduled for that class, for a reason beyond your control, you will have to re-petition the department with new documentation, by submitting the online Special Consideration Request system - be sure to add in the comments that this is a re-petition request. If the petition is granted, you will write your test on the next scheduled make-up date.

The department may accommodate students writing tests scheduled in more than two Anthropology courses on the same day, provided the student contacts the department about this issue one week in advance of the test date, but we cannot guarantee that this will be possible.

Questions?

Please contact the Anthropology Department at secretary.utmanthro@utoronto.ca.