External Client Functions

What we do

Our Conference & Event team here at UTM is well-versed in many types of events and functions both in the university setting and elsewhere. We are available to support you with the organization and planning of:

> Conferences                  > Summer camps
> Events                           > Overnight accommodations
> Seminars                       > Catering
> Spaces for meetings     > Flower coordinating & orders
> Table bookings [TBC]


Working with us

What you can expect...

  • Professional and reliable service with a keen understanding and knowledge of event spaces and best practices on [and off] campus
  • Innovative and collaborative ideas that reflect our University (& departmental) priorities around sustainability
  • Event Coordinators that are well-versed in inclusivity and who approach relationships with empathy and accountability

We will help you from A-Z!

Do you have an idea? Or do you need help from scratch?

We can help with all of it!

Contact us and we will be happy to set up a meeting with you to discuss how we may be able to help bring your vision to life!


Bookable Spaces

  • Our picturesque, award winning grounds are the perfect backdrop for any meeting type
  • Our professional meeting rooms, lecture halls, theatres, exhibit spaces, breakout rooms and classrooms can be easily accommodated, all within easy walking distance between buildings

We offer a wide range of meeting space types to suit any size group, from 5 to 500!

Event Spaces    

Event Space Catalogue

View the Catalogue

Meeting Spaces 

Meeting Space Catalogue

View the Catalogue

Academic Spaces 

Academic Space Catalogue

View the Catalogue

Overnight Accommodations 


View the Catalogue



Got a question? Browse the below to find answers...

We're happy to answer any questions you may have. If you do not find a suitable answer below, please feel free to reach out to us at confserv.utm@utoronto.ca and we will get back to you as soon as possible.  



I want to host an event at UTM, who should I contact?

Please fill out the webform on the External Client Functions page. Please go to the page, and scroll down to below the 4 bookable space catalogues. You will see a "Contact Us Form" there.

What spaces may I book for an event?

You may book any of our Event Spaces, Meeting Spaces, Academic Spaces, and in some situations our Overnight Accommodations Spaces. To view our bookable spaces please visit our External Client Functions page and scroll down to see our four bookable space catalogues.

Do you have accommodations on sight?

Yes. We have three types of accommodations: townhouses apartments and dorms. To view our Overnight Accommodation options visit our External Client Functions page and scroll down to see our four bookable space catalogues. Select the Overnight Accommodation Catalogue.



What are your room rental fees?

Our prices vary depending on the type, size and building. To view our bookable spaces & the rates please visit our External Client Functions page and scroll down to see our four bookable space catalogues.

Is there parking available on site? What are the parking fees?

Yes. We provide parking permits at the rate of $15/day. We also have special prices for weekly or monthly permits.



Do I have to sign a contract to book a space on campus?

Yes. Bookings will not be confirmed until a contract is signed on both ends.

What do I need to provide in order to book a space on campus?

In addition to a signed contract, we also require a certificate of liability insurance and a payment method (cheque, credit cards, debit card, or exact cash) to confirm your booking.

May I book accommodations throughout the year?

No. Due to the fact that we are an active university our residences are only available for booking outside of the regular academic school year calendar. Exact dates vary, however this is typically mid-May to mid-August. 



Am I allowed to bring catering on site?

Outside food is not allowed as all food & beverage orders must go through our approved food services provider on campus. Please visit our Food & Beverage Services | Catering page for more information.

Do you provide alcohol for events?

Yes. We provide host bar or cash bar. Please coordinate your bar request with your Special Events Coordinator at least one month in advance. Bars might require a catering endorsement if your space is unlicensed. Catering endorsements cost $400 and must be submitted at least one moth in advance to guarantee approval.

May I bring external entertainment vendors to campus?

Yes. You may bring your own AV company, stage, etc. We are also happy to assist you with our in-house AV, or external vendors.

Do you provide internal AV equipment, and if so, what is the price?

We do have in-house AV support and can provide assistance as well as equipment. Prices vary between $120/day to $200/day for basic AV packages. Additional requests can be accommodated at an extra cost.


How long does it take to get to the airport? 

Via the 403 east, 401 east, and the 427 north, it is approximately a 20 minute drive

Do you have a Print Shop? 

Yes we do, and they are located in the William G. Davis building, Suite 1132 down the hall from the Bookstore.

(905) 828-5248

Is there a gym I may use? 

The Recreation, Athletics, and Wellness Centre (RAWC) that includes indoor & outdoor facilities that you are welcome to use.  Visit utm.utoronto.ca/athletics for more information.

May I use the library? 

Yes, you have access to the Hazel McCallion Academic Learning Centre. Visit library.utm.utoronto.ca for more information.

Where may I eat on campus? 

We have many food service locations across campus for you to enjoy! Visit utm.utoronto.ca/hospitality/FoodHours for more information.

Where is the closest health center?

Walk-in Clinic:

South Common Medical Centre
2110 Burnamthorpe Road W #3
(905) 820-3209 


Credit Valley Hospital
2200 Eglinton Ave. West
(905) 813-2200 

What is the Oscar Peterson Hall service desk phone number?

(905) 828-5286 

Is there somewhere I may do my laundry?

Laundry facilities are available for a fee.

How may I contact Campus Police?

Campus police are located in the William G. Davis building, Suite 3116
General Inquiries: (905) 828-5200
Emergency: 911

Where is the nearest bank machine? 

There is a Scotiabank ATM Located in the:

  • UTM Student Centre
  • William G. Davis Building, outside of the Davis Food Court

Where is the nearest shopping center / groceries?

Erin Mills Town Centre
5100 Erin Mills Parkway

Square One
100 City Centre Drive

Michael Angelo’s
4099 Erin Mills Parkway

Where is the nearest drug store? 

Shoppers Drug Mart
2126 Burnamthorpe Road West
Mississauga, ON
5 minute drive | 30 minute walk

How do I get to downtown Toronto?

  By Car: QEW & Gardiner Expressway East or Hwy 403 East & Hwy 427 South
  Mississauga Transit: Mississauga.ca/portal/miway
  Toronto Transit: ttc.ca
  GO Train: gotransit.com
  U of T Shuttle Bus: utm.utoronto.ca/shuttle/fares-boarding

Where can we rent a bike and/or a car?

Bike Rental:
Monday - Friday  |  11:00am - 3:00pm
Located at the Student Centre Extension

Car Rental:
2255 Dundas Street West
(905) 569-2495

What is the number of a local taxi company?

Mississauga Taxi (905) 277-7777


Questions? Contact us!

(905) 828-5279 
William G. Davis building, Suite 3094H

Making experiences, exceptional

If you are attending a planned meeting and require accommodations, please email your Special Event Coordinator directly and they will work with you to make appropriate arrangements.