Missed Tests/Extensions

What do I do if I miss a term test in my course?

Absence Declarations: The University is temporarily suspending the need for a doctor’s note or medical certificate if you feel ill with COVID-19 related symptoms. If you feel unwell (e.g., fever, cough, difficulty breathing), you must: please use the Absence Declaration tool on ACORN found in the Profile and Settings menu to formally declare an absence from academic participation in the University. Record each day that you are absent— as soon as it begins up until the day you return to campus for classes or other activities. The University will use this information to provide academic considerations and to monitor overall absences. The tool is to be used if you require consideration for missed academic work based on the procedures specific to your faculty or campus. In addition to this declaration, you are responsible for submitting a Request for Special Consideration form to the DVS undergraduate counsellor, s.sullivan@utoronto.ca on the day of absence, to request the academic consideration you are seeking. Extensions or deferred tests (including the final exam) can only be granted because of circumstances beyond your control (severe illness, accident, death of a loved one, etc.). All such requests must be submitted within 48 hours from the date of the missed test or assignment. Late submissions will NOT be considered.
 
In case of emergencies (medical or other) contact the Undergraduate Counsellor Steph Sullivan at s.sullivan@utoronto.ca within 24hrs of the due date of an assignment or test.
 
No penalty will be assigned if your request for special consideration, described above, was successful. You can indicate “N/A” in the line for attached documentation if the reason for the special request is COVID-19 related. For the Fall 2021 term, electronic copies of any other kinds of documentation will suffice.


Original supporting documentation  (e.g., a medical certificate, accident report, etc.) is to be brought to Steph Sullivan at s.sullivan@utoronto.ca, Undergraduate Counsellor, located in the CCT Building, Room 3051.

Deadlines

You have 48 hours from the date of the missed test to submit your request.

Decisions

You will be contacted by the Undergraduate Counsellor, who will inform you of the decision.

Note: Although the Undergraduate Counsellor will make every effort to inform you of the committee's decision by e-mail, it is your responsibility to ensure you obtain a decision from the department. Claims that a departmental decision was not received will NOT be considered as a reason for further consideration.

Make-up Tests

If your decision is GRANTED and a make-up test is required, you will write within two weeks of the original test date. The Undergraduate Counsellor will contact you when a make-up date has been arranged. The department will try to give 2-3 days notice of make-up date, however this is sometimes not possible.  Be prepared for the make-up.

Redistribution of Grades

If your decision is GRANTED and a make-up test is not available, a redistribution of your grades will apply. Feel free to contact your instructor on how your marks will be redistributed.

Medical Documentation

Verification of Student Illness or Injury Forms

A medical certificate or doctor's note MUST include the statement "This Student was unable to write the test on date(s) for medical reasons." Medical professionals need to fill out the Verification of Student Illness or Injury Form. Documentation MUST show that the physician was consulted within ONE day of the test. A statement merely confirming a report of illness made by the student is NOT acceptable.

What do I do if I need an extension of time to complete term work?

If you require more time to complete term work that will NOT exceed the last day of classes, submit a Special Consideration Form to your instructor, along with supporting documentation. Forms can be obtained from the department or click on Special Consideration Request.

Students who seek to be granted more time to complete their term work beyond the last day of the classes BUT before the last day of the Examination Period, must submit their request directly to the department. This is done by completing the Special Consideration Request.

Original supporting documentation (e.g., a medical certificate, accident report, etc.) is to be brought to Steph Sullivan, Undergraduate Counsellor, located in the CCT Building, Room 3051. You are expected to submit your requests to the department before the last day of the term, unless demonstrably serious reasons prevent you from doing so. If you are seeking a one-day extension for reasons of illness, your medical certificate or doctor’s note must confirm that you were ill on the due date of the assignment. If you are requesting a longer extension, your documentation must specify exactly the length of the period during which you were unable to carry out your academic work. 

Deadlines

It is recommended that requests be submitted in advance of the deadlines outlined above.

Decisions

Requests sent to the department will be decided by the department. You will be contacted by the Undergraduate Counsellor. 

Medical Documentation

Verification of Student Illness or Injury Forms

As noted above, medical certificates or doctors' notes MUST confirm that you were ill on the due date of the assignment for a one (1) day extension.  Medical professionals need to fill out the Verification of Student Illness or Injury Form. For a longer extension, the certificate/note must provide evidence that you were sick during a longer period.

What do I do if I miss a final exam in my course?

You must petition at the Office of the Registrar if you missed a final exam. You are also advised to make yourself aware of University regulations concerning final exams. Petition Form

What do I do if I require an extension beyond the last day of the Examination Period?

You must petition at the Office of the Registrar if you require an extension beyond the last day of the Examination Period. You are also advised to make yourself aware of University regulations concerning final exams.

It is your responsibility to follow the appropriate procedure and submit requests for special consideration on time. Failure to do so may result in your request being denied. Should you require further information regarding special considerations, please contact the Undergraduate Counsellor at s.sullivan@utoronto.ca.

NOTICE OF COLLECTION

The University of Toronto respects your privacy. The information on this form is collected pursuant to section 2(14) of the University of Toronto Act, 1971. It is collected for the purpose of administering accommodations for academic purposes based on medical grounds. The department will maintain a record of all medical certificates received. At all times it will be protected in accordance with the Freedom of Information and Protection of Privacy Act.

If you have questions, please refer to www.utoronto.ca/privacy or contact the University’s Freedom of Information and Protection of Privacy Office at 416-946-5835.  Address: Room 201, McMurrich Bldg., 12 Queen’s Park Crescent, Toronto, ON, M5S 1A1.