CPS Departmental Travel Grant
CPS Departmental Travel Grant
The Department of Chemical and Physical Sciences (CPS) provides graduate students funding to support travel to attend and present research results at academic conferences.
The travel grant is open to all research stream graduate students (Masters and PhD) who are affiliated at the University of Toronto Mississauga (UTM) and are supervised by a CPS faculty member.
To be appropriately identified in ROSI as 'UTM affiliated', students need to complete and submit the hard copy of SGS Affiliation Form to the front desk of UTM Office of the Dean. Make sure to submit a copy to Jessica Bailey, CPS Financial and Administrative Coordinator.
Eligible students must satisfy the following departmental requirements:
- all of your TA duties/hours as per your graduate funding package - the expectation is that all of your TA duties are met at CPS; however, in some special cases, exceptions can be made
- attend the CPS colloquium series (at least 15 seminars per year)
Grant Purpose & Timing
Travel grants are provided to fund graduate student travel to attend and present at scientific conferences, summer/winter schools and workshops. Other research travel purposes, such as off-site data collection or collaboration, are not eligible purposes.
The granting year runs from May 1st - April 30th and students may be awarded more than one travel grant up to a combined maximum of $2,500*^ annually. Any unused balances will be returned to the funding pool at the end of each granting year. In special circumstances, when the timing of the events is close to May 1st, students may request a carry forward or an advance. All such requests are at the sole discretion of the Chair.
*If your travels will cause you to incur costs for child care, and you are in need of assistance with these expenses, please contact Marek Velits, CPS Manager. If you wish to explore and review all available child care support programs at the university, visit this Child Care Resources page.
^Given the current circumstances due to COVID, we are allowing graduate students to use the CPS Travel Grant to fund alternative research opportunities, professional development activities, as well as your current technology needs to enable you to work efficiently at home on a case by case basis. For example, the grant will fund computer peripherals such as monitors, webcams, headsets, or any variety of dongles/connectors for up to $400, which will count towards your annual maximum of $2,500. This $400 is in addition to the existing CPS Computer Grant and will be in place until the end of 2020. Grant requests must align with your current degree program and studies. As per the existing process, your grant request submission (for alternative research opportunities and professional development activities) requires your supervisor’s review and approval before it is submitted for the internal approval process. For computer peripherals, please forward to Marek Velits (firstname.lastname@example.org) and copy Jessica Bailey (email@example.com) your supervisor's confirmation that the requested equipment is needed to support your remote work.
Once approved, expenses can be claimed using the expense reimbursement form found at the bottom of this page.
Application Process & Deadlines
The CPS Travel Grant Application Form must be completed and a copy of the student’s one-page conference abstract or details of the school/workshop attached. The conference/workshop MUST be relevant to your current degree program as well as bring scientific value to your research studies. The form must be signed in ink by both the student and the supervisor before being submitted in hard copy to the Manager, Finance and Operations. Results of the application will be sent via e-mail to the student.
All applications must be submitted at least 1 month in advance of the intended travel. Travel must be completed within six (6) months of the submission.
Travel grant requests are subject to Chair's approval. Travel grant requests will be awarded to all eligible applications if the allotted funding for the granting year has not been exhausted. If the total sum of grant requests exceeds the allowable funding, priority will be given to:
1. Applicants who have not received CPS travel grants in previous years;
2. Applicants who are close to the end of their degrees; and
3. Applicants who have obtained external travel support (UTM, SGS, conference organizer, etc.)
CPS Travel Grants have no matching fund requirement.
Safety Abroad Registration
Students planning to participate in conferences held outside of Canada MUST be registered with UofT’s Safety Abroad Database. Dates for the Safety Abroad Workshop and instructions on registration can be found by visiting UofT’s Safety Abroad Office’s website - http://safetyabroad.utoronto.ca/.
Summary of steps required to complete your registration:
- Complete the online safety abroad workshop BEFORE YOUR TRIP.
- Secure supplementary travel health insurance (you may already be covered by UTSU or GSU; please confirm/activate with them).
- Register on the Safety Abroad Registry
Expense Eligibility & Reimbursement
Expense reimbursement claims must be in accordance with the Travel and Other Reimbursable Expenses - Policies and Guidelines at University of Toronto. For a quick reference list for expense reimbursements, please follow this check list.
Upon trip completion, students must submit an expense reimbursement claim for the eligible expenses incurred. The claim must be supported by original receipts/proof of payment (itemized and in the order of presentation on the claim form), boarding passes and the conference program. The expense claim form and detailed instructions on how to claim an expense reimbursement are available on the UofT Financial Services website.