Updated: January 2023
* UTM internal deadline for departments: Friday, March 3, 2023 *
University of Toronto School of Graduate Studies announced Provost's Postdoctoral Fellowship Program (PPFP) to provide funding to Graduate Faculties to increase opportunities for hiring postdoctoral fellows from underrepresented groups, specifically Indigenous and Black researchers. These fellowships will enable postdoctoral researchers to grow their scholarly profiles, undertake academic work at the University of Toronto, and strengthen the research environment at the University with diverse perspectives.
This funding is designed to help the University compete with peer institutions for top-tier candidates, and to support the University in meeting its institutional goal of fostering increased diversity and representation at all levels of teaching, learning and research. Nominees must be nominated by their prospective Faculties/divisions following the timeline and processes outlined below. While the nomination/application process will normally begin with faculty advisors/mentors, funding for the successful nominees will be provided to their respective Faculty Research Office for administration.
Read about the recipients of the Provost’s Postdoctoral Fellows on the PPFP webpage.
Value and Duration:
Funding will be available to engage seven new postdoctoral scholars annually. Each award will provide $70,000 per year to Faculties to support up to two years of postdoctoral salary and benefits. This level of funding exceeds the median postdoctoral salary at the University of Toronto and is in keeping with Canada’s most prestigious postdoctoral awards.
The Fellowship may be used to fund both the postdoctoral scholar’s gross salary and employer costs (10% Standard Benefit Rate, and $50/month postdoctoral levy), or only the gross salary, in which case, the faculty/unit/department would be responsible for covering the additional employer costs. Units/departments have the option, and are encouraged, to augment the salary with support from a variety of sources, including operating budget, faculty advisor funds such as research grants, other awards, etc. Successful postdoctoral scholars will also receive an additional start-up stipend fund of $5,000 per year, funded through the Faculty Research Office or faculty advisor.
New from 2022 competition: At UTM, the Office of the Vice-Principal, Research will provide the employer costs (10% Standard Benefit Rate, and $50/month Green Shield contribution, which is $7,600 per year) for the UTM Provost's PDF recipients.
Eligibility to Apply:
The award is open to both domestic and international post-graduates.
- Demonstrate academic excellence and high potential for success in their chosen fields;
- Updated: Identify as Indigenous to Turtle Island and/or Black;
- Have obtained a doctoral degree, at the time the fellowship commences and normally within the last five years from the start of the fellowship; and
- Not have held a Provost’s Postdoctoral Fellowship previously.
- Begin the fellowship by January 2024;
- Be a postdoctoral employee of the University of Toronto;
- Be associated with a supervisor appointed to a graduate unit;
- Register and remain registered with the Postdoctoral Office at SGS;
- Not hold concurrently another major fellowship;
- Not hold a faculty position or be on leave from such a position;
- Establish an IDP (Independent Development Plan) and submit to SGS within the first three months of the fellowship. The IDP should be reviewed annually, and the revised copy sent to the Postdoctoral Office at SGS; and
- Submit proof of completion of degree no later than three months after the fellowship commences if they had not fulfilled all requirements for their degree at the time of nomination.
At the University of Toronto, we strive to be an equitable and inclusive community, rich with diversity, protecting the human rights of all persons, and based upon understanding and mutual respect for the dignity and worth of every person. We seek to ensure to the greatest extent possible that all students and employees enjoy the opportunity to participate as they see fit in the full range of activities that the University offers, and to achieve their full potential as members of the University community.
(Updated) Selection Criteria:
Nominations received by the School of Graduate Studies (SGS) will be evaluated based on the following selection criteria. Nominees, supervisors, graduate units/departments, and faculties are encouraged to consider these criteria when developing their applications and when selecting nominees to be forwarded:
In selecting Provost’s Postdoctoral Fellows, preference will be given to nominees who have not yet held a postdoctoral fellowship. In addition, the School of Graduate Studies will be seeking to balance diversity of the candidates and distribution of Postdoctoral Fellows across academic divisions to ensure that program goals and objectives are met.
(Updated) Scoring Rubric:
Using a holistic approach, committee members assign a score for each nomination package they review, using the following as a guide:
|Outstanding||4.5 – 4.9||The application excels in most or all relevant aspects. Any short-comings are minimal.
If an application is innovative, fills an important critical gap in knowledge, has very few flaws, and the applicant (with support of supervisor/team) is well poised to perform the research and have a very productive track record.
|Excellence||4.0 – 4.4||The application excels in many relevant aspects, and reasonably addresses all others. Certain improvements are possible.
If an application is very interesting, makes important advances, the applicant (with support of supervisor/team) is excellent, but there are some minor limitations that need to be addressed or a clear description of impact is missing.
|Good||3.5 – 3.9||The application excels in some relevant aspects, and reasonably addresses all others. Some improvements are necessary.
If an application is compelling, but has limited scope or impact, and/or raised some concerns about the feasibility of the applicant and/or team; or in other words, the grant has strengths, but needs work.
|Fair||3.0 – 3.4||The application broadly addresses relevant aspects. Major revisions are required.
If an application has merits but also has many limitations. Will not be funded.
|Poor||0.0 – 2.9||The application fails to provide convincing information and/or has serious inherent flaws or gaps.
If an application has significant flaws and is not ready to be funded. Will not be funded.
Departmental Pre-Selection Process:
UTM is invited to nominate our top three (3) candidates in each self-identification category. Potential nominees interested in the Provost's Postdoctoral Fellowship Program should contact the nominating supervisors. Each UTM academic department must review and rank all the PDF applications prior to their submission to the Office of the Vice-Principal, Research (OVPR). Academic departments will set their own internal deadlines and processes in order to facilitate the departmental review and ranking process.
The deadline for UTM departments to submit complete application packages, plus their ranking sheet, to the OVPR is Friday, March 3, 2023, all in the order as listed in the cover sheet in a single .pdf document to email@example.com.
The nomination package for each nominee should be scanned as a single PDF file, containing all application materials in the order as listed below. Please use the file naming convention of “Last name, First Name_PPFP2023” for the nomination packages.
(Updated) The nomination package for each nominee should be scanned as a single PDF file, containing all application materials in the order as listed below:
- A Completed Cover Sheet
- A copy of completion of degree (if applicable)
- A nomination letter from the graduate unit/department Chair (max. two pages). The letter should:
i. address how the nominee meets the selection criteria, clearly state which underrepresented group (Indigenous and/or Black) the nominee identifies as, and confirm that the nominee intends to accept the offer if funding is made available;
ii. illustrate the synergy between the research proposal and the research goals of the supervisor/unit/department, as well as the mission of the University; and
iii. outline support of the nominee by describing how the applicant and Faculty/unit/department will mutually benefit from this engagement.
- A supervisor statement from the faculty advisor/mentor (max. two pages). The statement should:
i. describe the complementarity between the research interests/background of the supervisor and nominee, how the proposed research complements the supervisor’s ongoing projects and/or new research directions, and the anticipated mutual benefits;
ii. reveal information specific to the field of study (e.g., benchmarks of excellence, publication norms/standards/practices, impact factor of research contributions) that would otherwise not be known outside the discipline;
iii. provide details regarding the applicant's proposed research environment, clearly stating the supervisor's and department's commitment. Examples of commitment include (but are not limited to) mentorship, opportunities for collaboration, dissemination, and/or knowledge translation, resources (e.g., funding, facilities, personnel) that will be available to support the nominee as they carry out their proposed research; and
iv. illustrate the supervisor’s commitment to the applicant's academic and professional trajectory, clearly indicating the resources and/or mentoring activities that are available through the training environment to support career development.
- Research or scholarship proposal from the nominee (max. two pages, plus up to two additional pages for references/citations);
- New: Training statement from the nominee (max. 1 page). The statement should describe:
i. their professional, academic, and extracurricular experiences/achievements and how it will contribute to their training success (1/2 page); and
ii. how the training they expect to acquire will contribute to their productivity and to the research goals they hope to achieve. Indicate why they decided upon the proposed training location and what they expect to learn from the training experience (1/2 page).
- Nominee’s C.V. (no page restriction); and
- A short personal biography written by the nominee (max. 1/3 page), which may be used on the SGS Postdoctoral Fellows website or other communications, should they be successfully selected as a Provost’s Postdoctoral Fellow.
Adjudication Process & Evaluation Criteria:
The OVPR will establish an Ad-Hoc adjudication committee to review and adjudicate the Provost’s PDF applications based on the above selection criteria.
Results will be e-mailed to the faculty supervisors and their respective Chairs in May 2023. The OVPR will not communicate directly with the PDF nominees.
Please refer to the School of Graduate Studies (SGS) website for further details about the PPFP program.