Campus Strategic Projects & Initiatives Inventory
The purpose of the UTM Strategic Projects & Initiatives Inventory is to provide a centralized and transparent interface for the active and planned projects and initiatives that are key to achieving UTM’s strategic vision and to demonstrate our progress towards our priorities.
What projects and initiatives are included in the inventory?
- Projects or Initiatives that are scheduled for implementation during the current fiscal year, AND
- Projects/initiatives with an implementation timeline of 6 months or longer OR a budget of $50,000 or more
- Does not include regular campus operations
How often is the inventory updated?
This inventory will be updated at the start of each term (January, May, September), beginning in May 2023. Completed projects are archived from the Inventory once two terms have passed since completion.
How can I add a project to the inventory?
Each pillar lead will be prompted every quarter to add to, edit, or update their entries. If you feel that something is missing or incorrect, please contact utm.pmo@utoronto.ca for assistance.
To better understand the Inventory, read a PDF overview »
| Project/Initiative Name | Description | Supported Strategic Priorities (select all that apply) | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| Digital Modernization - Absence Declaration Application Development | Working with UTMOR to develop of a campus-wide Absence Declaration application on the ServiceNow platform, in order to have provide a more common, standardized experience for students and process for departments, and to decommission the legacy Special Consideration Request java app. | • Build Efficient and Sustainable Operations • Encourage Collaboration and Belonging • Foster Student Success | I&ITS | OVPAD | Complete | N/A |
| I&O - I&ITS Service Catalogue | Revitalization of I&ITS' portfolio of services for the UTM community with the aim of providing accurate information, timely responses, and efficient solutions and fulfilment. The current offerings in the I&ITS Service Catalogue will retired in favour of new and updated services continually throughout the duration on the initiative. | • Build Efficient and Sustainable Operations • Encourage Collaboration and Belonging • Foster Student Success | I&ITS | Launched | On Track | |
| Digital Modernization - MCaPS and MYFP Client Experience and Process Improvements | The Strategic Portfolio Management (SPM) work for the Multi-Year Financial Planning (MYFP) and MCaPS initiatives focused on implementing a structured intake, prioritization, and decision-making framework that allow for project alignment with institutional strategic goals. Through stakeholder engagement and process development, this work supported the refinement of governance processes and enabled clearer visibility into project interdependencies, capacity planning, and resource allocation. Leveraging ServiceNow and enterprise SPM methodologies, the effort enhanced transparency and provided a foundation for sustainable, data-informed project evaluation within the broader UTM and tri-campus planning context. | • Build Efficient and Sustainable Operations | I&ITS, FM&P, BP&F | Launched | On Track | |
| Classroom Experience - Summer '25 Classroom Upgrades | Classroom projector modernization via deployment of laser projection in classrooms. Enhance and support classroom experience and instruction in IB classrooms to replace "junior" podiums and standardize the experience of updated podiums and technology. | • Build Efficient and Sustainable Operations • Foster Student Success • Encourage Collaboration and Belonging | I&ITS | Launched | On Hold | |
| I&O - Summer '25 Computer Lab Refresh | Deploying new computer hardware and software in various labs across campus. | • Build Efficient and Sustainable Operations • Foster Student Success • Encourage Collaboration and Belonging | I&ITS | Launched | On Track | |
| Information Security - 2024-25 Information Security Program Initiatives | Risk Management Planned objectives for risk assessments, IT risk register, risk reports, data asset inventory, expansion of the IRSA, and risk documentation. Vulnerability Management Planned objectives to improve basic scanning, implement agent based scanning, web application scanning, vulnerability remediation, and improve the VITM SN application. Incident Management Implement a Security Information and Event Management (SIEM) solution, and run incident response tabletops. End Point Security Objectives around deployment of Next generation AV for new device types, improving management of MacOS and iOS devices via InTune. Tri-Campus Security Objective planned for improved InfoSec dashboards and metrics, tri-campus ISC committee participation, and broader deployment and completion of the Security Awareness Training Foundations program to the UTM campus. | • Build Efficient and Sustainable Operations • Empower Research Discovery and Impact • Foster Student Success | I&ITS | Launched | On Track | |
| Digital Modernization - UPass Distribution Application | This new application allows for efficient and streamlined distribution of approximately 17,000 UPass voucers to UTM students. The UPass vouchers are distributed to eligible students at the beginning of each academic semester and allow unlimited fare-free transit with MiWay. | • Build Efficient and Sustainable Operations • Foster Student Success | I&ITS, SA&S | Complete | On Track | |
| MCaPS - Mississauga Capital Projects & Space | Implementation of a new process for capital project prioritization and space management | •Build Efficient and Sustainable Operations •Encourage Collaboration and Belonging | FMP | Complete | N/A | |
| New Science Building: Transition Plan | Space assignment and usage plan for New Science Building Launch | •Empower Research Discovery and Impact •Build Efficient and Sustainable Operations •Embrace Our Place •Encourage Collaboration and Belonging •Foster Student Success | FMP/OVPP | Launched | Delayed | |
| Capital Project - New Science Building (NSB) | Level 3 Capital Project to build the New Science Building | •Empower Research Discovery and Impact •Build Efficient and Sustainable Operations •Embrace Our Place •Encourage Collaboration and Belonging •Foster Student Success | FMP | Launched | Delayed | |
| Capital Project - Student Services Hub | Level 3 Capital Project to build the student services hub in Davis | • Build Efficient and Sustainable Operations • Encourage Collaboration and Belonging • Foster Student Success | FMP | SA&SS | Complete | N/A |
| Capital Project - Spigel Hall Renovation | Level 3 Capital Project to renovate Spigel Hall and provide new commissary kitchen and student space | • Build Efficient and Sustainable Operations • Encourage Collaboration and Belonging • Foster Student Success • Truth, Openness, and Reciprocity | FMP | EDIO SA&SS HAS | Complete | On Track |
| Capital Project - New Residence Build | Level 3 Capital Project to build the new residence | • Foster Student Success | FMP | SHRL | Launched | On Track |
| Capital Project - Central Utilities CUP1 Expansion | Level 1 Capital Project to expand capacity of Central Utility Plant, providing redundancy and resilience to campus utilities services. | • Build Efficient and Sustainable Operations | FMP | Launched | On Track | |
| Infrastructure - Davis Research Centralized Uninterruptible Power Supply (UPS) | Delivering uninterruptible power to critical research equipment to protect research and expensive equipment from damage due to power fluctuations and momentary outages | •Empower Research Discovery and Impact •Build Efficient and Sustainable Operations | FMP | Launched | Delayed | |
| Infrastructure - CUP Medium Voltage (MV) Switchgear Upgrade | Upgrading the centralized medium-voltage electrical infrastructure, serving multiple buildings on campus. Scope has been expanded to include the upgrading of cables. | • Build Efficient and Sustainable Operations | FMP | Launched | Complete | |
| Infrastructure - Davis Air Handling Units (L1-L3) Upgrade | Upgrading ventilation and air filtration systems serving the Davis L Block | • Build Efficient and Sustainable Operations | FMP | Launched | On Track | |
| Infrastructure - CCT Building Envelope Restoration Phase I | The first of a multi-phase project to revitalize and reinforce the building envelope, increasing the durability and integrity of the CCT building. | • Build Efficient and Sustainable Operations | FMP | Launched | Delayed | |
| Infrastructure - Student Centre Roof Replacement | Upgrade the Student Centre roof system to ensure overall building integrity and durability. | • Build Efficient and Sustainable Operations | FMP | Complete | N/A | |
| Pre-Engineered Building | New building addition on site by the Paleo building and Grounds Building. The project will accommodate Forensic Science Teaching Classroom, Robotics Research garage, CROBE - Center for Robotic Observations of the Biosphere and the Environment | •Empower Research Discovery and Impact •Build Efficient and Sustainable Operations •Embrace Our Place •Encourage Collaboration and Belonging •Foster Student Success | FMP | FS/BIO/ROB | Launched | Delayed |
| Magrath Valley phase 1 | Renovation & upgrade of 36 residential and amenity units | • Foster Student Success | FMP | SHRL | Launched | On Track |
| Infrastructure - New Campus IT Fibre Infrastructure Phase 1 | Installation of new fibre conduit infrastructure to F2 and Schreiberwood sites. | • Build Efficient and Sustainable Operations | FMP | I&ITS | Launched | Completed |
| Climate Positive Plan | Implementation of 240 energy conservation measures to help us achieve our 2030 and 2050 greenhouse gas reduction targets | • Foster Student Success • Build Efficient and Sustainable Operations | FMP | Launched | On Track | |
| Transportation Impact Study | Continuation of Master Plan project work, due to the pandemic, full transportation study was not concluded. Forecast and analysis on the five short-term development sites identified in the campus Master Plan, and assessment of the impacts on the campus road network Pedestrian flow analysis across campus Static pedestrian analysis for the William G. Davis building Campus Circulation Sensitivity Testing, including the analysis and testing of additional traffic circulation options | • Build Efficient and Sustainable Operations | FMP | Launched | Completed | |
| I&O - 2025-26 Wireless Access Point Replacements | Ongoing replacement of legacy Wireless Access Points (WAPs) that provide wireless connectivity to the network and internet. - RAWC - Complete - Student Centre - Complete - Oscar Peterson Hall - Ongoing | • Build Efficient and Sustainable Operations • Empower Research Discovery and Impact • Foster Student Success | I&ITS | Launched | On Track | |
| Digital Modernization - AI Virtual Tutor Pilot | Partnering with UTM faculty for a small pilot of Cogniti.ai, an innovative generative AI platform that enables instructors to create personalized AI virtual tutors for their courses. As part of the University of Toronto's expanded Virtual Tutor Pilot Initiative, this cutting-edge tool allows you to build intelligent chatbots tailored to specific course materials, providing 24/7 student support and enhancing learning outcomes | • Build Efficient and Sustainable Operations • Empower Research Discovery and Impact • Foster Student Success | I&ITS | Launched | On Track | |
| Digital Modernization - Teaching Assistant Administrative Management System (TAAMS/TA Application) Pilot | Launched a pilot of the new TA application over the summer with four UTM departments with another four departments planned for onboarding this fall. | • Build Efficient and Sustainable Operations • Empower Research Discovery and Impact • Foster Student Success | I&ITS | Launched | On Track | |
| Project/Initiative Name | Description | Supported Strategic Priorities | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| Explore SEE access and support program expansion for PDSB priority student populations | Update: Maintain SEE Program focus on black-identified students; to add Indigenous students and students with disabilities when further funding and staffing is available | •Foster Student Success •Embrace Our Place •Encourage Collaboration and Belonging •Truth, Openness, and Reciprocity | CSE, Student Affairs | OVPAD | Ideation | Delayed |
| Achieve RecZone outdoor fields expansion | Increase outdoor recreation and sport capacity with relocation, conversion and addition of outdoor fields and multi-sport courts | •Foster Student Success •Embrace Our Place •Build Efficient and Sustainable Operations | RAWC, Student Affairs | FMP | Launched | On Track |
| Significantly increase student residence capacity | To meet UT's first-year residence guarantee longer term and provide on-campus housing capacity for some returning students, add additional residence rooms to on-campus stock | • Build Efficient and Sustainable Operations • Embrace Our Place • Encourage Collaboration and Belonging • Foster Student Success | Student Affairs, SHRL | FMP | Launched | On Track |
| Open Spigel Hall Phase II (Student space) | Increase casual student lounge space and introduce new multipurpose student space | • Embrace Our Place • Encourage Collaboration and Belonging • Foster Student Success | Student Affairs | FMP, CSE, EDIO | Complete | On Track |
| Phase 2 MaGrath Valley Townhouse renovations | Refurbish and modernize townhouses in second phase of project, now that the first phase is complete | • Build Efficient and Sustainable Operations • Embrace Our Place • Encourage Collaboration and Belonging • Foster Student Success | Student Affairs, SHRL | FMP | Launched | On Track |
| Implementation of New U-Pass Contract/Program | New contract for U-Pass program with MiWay Transit/City of Mississauga and UTMSU includes the requirement to transition distribution to Presto tickets in 2025. UTM SAS, as the primary administrative supporters of the program, will lead and support a new distribution, tracking (for financial reconciliation) and reporting tool to facilitate the new program | • Build Efficient and Sustainable Operations • Embrace Our Place • Encourage Collaboration and Belonging • Foster Student Success | Student Affairs | IITS, UTMSU | Launched | On Track |
| Project/Initiative Name | Description | Supported Strategic Priorities (select all that apply) | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| Library Mural Art Installation | Building on previous work with Indigenous-language signage, this project expands the Library’s Indigenous representation through: a large-scale mural (either on interior pillars or glass entrance walls) and enhanced welcoming elements in Indigenous languages. | • Truth, Openness, and Reciprocity | UTM OII, MJ Singleton, UTM Library | Asad Raza | Launched | On Track |
| Wayfinding Signage Strategy Plan - Indigenous Language Inclusion | This initiative aims to establish a standardized, cohesive system of wayfinding and signage system that could eventually be implemented throughout the campus - specifically in the Davis Building. The UTM OII will be participating in the development process by offering guidance, support and consultation on the inclusion of Indigenous language specifically Anishinaabemowin. | • Truth, Openness, and Reciprocity | UTM OII | FMP, Language Advisory Committee | Launched | On Track |
| 3rd Annual UTM All-Nations Powwow | UTM’s third annual All-Nations Powwow will take place in the RAWC while outdoor elements. We will be exploring how to incorporate some new elements into the day, including: · Integration with RAWC programming (e.g., water teachings during swim lessons). · An Indigenous Peoples Atlas of Canada Map display. The event is open to all community members, offering an opportunity to experience traditional singing, dancing, and cultural exchange. | • Truth, Openness, and Reciprocity | UTM OII | UTM All-Nations Powwow Executive Committee | Launched | On Track |
| U of T Orange Shirt Day and National Day for Truth and Reconciliation 2025 | UTM OII will be supporting this annual event by actively participating and co-leading the this year's planning committee. This year's commemoration will feature Carey Newman, whose traditional name is Hayalthkin’geme. Newman is a multi-disciplinary artist, carver, filmmaker, author, and public speaker. | • Truth, Openness, and Reciprocity | Tri-Campus OII, Hart House, PSEC | UTM OII | Launched | On Track |
| Indigenous Language Advisory Committee | The Indigenous Language Advisory Committee will serve as a long-term, standing body that provides guidance, advice, and oversight for initiatives incorporating Indigenous languages into UTM’s campus spaces, projects, events, and communications. The Committee’s vision is to uplift Indigenous languages as living carriers of culture, law, and connection to land, ensuring they are integrated at UTM in ways that are respectful, ongoing, and community-led. | • Truth, Openness, and Reciprocity | UTM OII | Launched | Delayed | |
| Learning through the Landscape at UTM: Fostering Community and Belonging Through Interdisciplinary Field- and Place-Based Learning | Learning through the landscape at UTM will create pedagogical tools that facilitate interdisciplinary, field- and place-based learning outside of the traditional classroom, integrate Indigenous pedagogies, and help students develop a sense of place at UTM. | • Foster Student Success | Dept. Chemical and Physical Sciences | UTM OII, OII, Anthro, Bio, Geo | Launched | On Track |
| Project/Initiative Name | Description | Supported Strategic Priorities | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| Advancing Academic Advising Project (3AP) | Project to identify the goal state for academic advising at UTM and develop recommendations and implementation plans for advancing our academic advising program (AAP) from its current state to this goal state. | •Build Efficient and Sustainable Operations •Foster Student Success | OVPP | SS&SA, OVPAD | Launched | On Track |
| Student Advising Service Implementation | To better leverage the potential of academic advising to support our students’ success, the Student Advising Service Implementation Project will guide UTM through the implementation of the “Student Advising Service” software system (Salesforce’s Student Success Hub for Higher Education). | •Build Efficient and Sustainable Operations •Foster Student Success | OR | PMO & I&ITS | Launched | On Track |
| Anti-Black Racism Task Force, Implementation | Implementation of the recommendations of the Anti-Black Racism Task force at UTM. | •Encourage Collaboration and Belonging •Truth, Openness, and Reciprocity | OVPP | Library, Student Affairs, OVPAD | Launched | On Track |
| UTM Rematriation Project | As part of UTM’s ongoing commitment to Truth and Reconciliation, sociology professor Robin Gray has been appointed to advise on a plan for the safekeeping of a collection of Indigenous artifacts now housed in UTM's Department of Anthropology. The plan will center Indigenous protocols and laws and confront colonial harms, recognizing the urgency of reconnecting Indigenous people with these cultural heritage materials too long held institutionally. | •Embrace Our Place | OVPP | Launched | On Track | |
| City of Mississauga Collaborations | Enhance and expand collaboration with the City of Mississauga focusing on city building through research, economic development and entrepreneurship, talent, sustainability, truth and reconciliation among other themes. | •Embrace Our Place •Empower Research Discovery and Impact •Foster Student Success | OVPP | OVPR, OVPAD, CAO, Student Affairs, iCube, Library | Launched | On Track |
| Academic Integrity Offence Process Improvement Project | Identify opportunities to increase efficiencies in the academic offences process through more standardized and streamlined workflow, while prioritizing timely case resolution. The aim is a result of fewer than 37.9% of cases resolved in more than 6 months from the date of offence. Recommend solutions for implementation post-project. | • Build Efficient and Sustainable Operations • Foster Student Success • Encourage Collaboration and Belonging | PMO | AIU | Complete | N/A |
| Project/Initiative Name | Description | Supported Strategic Priorities | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| Community Engagement Inventory | An online, up-to-date inventory of all UTM's partners in the private, public, and non-profit sectors. This will be shared in order to leverage our capacity and connections. | •Foster Student Success •Embrace Our Place | EEU | CSE & Student Affairs | Launched | On Hold |
| TA Process Improvement Project | Implementing process improvements following review. | •Foster Student Success •Build Efficient and Sustainable Operations | APP&R | BPF | Launched | On Track |
Project/Initiative Name | Description | Supported Strategic Priorities | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| SpinUp | Recognizing the urgent need to support spin-offs during the challenging inflection point where innovations are being translated from academic labs into companies, the OVPR presents SpinUp@UTM, U of T’s first lab-based venture incubator. With SpinUp@UTM in place, life science companies spinning out of U of T will gain affordable access to lab space, equipment, training, and programming, and the UTM community will gain research partnerships, trainee experiential learning opportunities, and other benefits. | • Empower Research Discovery and Impact | OVPR | OVPP, CAO (FMP), UTM Communications | Launched | On Track |
| Project/Initiative Name | Description | Supported Strategic Priorities | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| SharePoint Drop-off and SIN collection | Replace emails with SharePoint for Business Officers to drop off documents for processing by payroll. This will provide visibility on the status of their requests updated on SharePoint as it moves through the various stages. Also provides extra level of security for data. | • Build Efficient and Sustainable Operations | HR - Payroll | I&ITS, HR, Payroll, UTM Departments | Launched | On Track |
| HR Website Refresh | Make update to website to enhance the appeal and engagement - this phase of the website refresh focuses on the Payroll page and the Current Staff page. The updates focus on the need of the audience to ensure the content are relevant and valuable to them | • Build Efficient and Sustainable Operations | HR | Payroll, Communications | Launched | On Track |
| New Onboarding Approach | We have had great success with using our Onboarding Toolkit for new staff over the years; we now aim to further enhance the onboarding process by introducing it on the HR website. The goal is to ensure that new employees feel welcomed, informed, and prepared to succeed in their roles from day one. This online onboarding approach will provide guidance, relevant resources, and a structured pathway to faster integration even before a new hire's first day | • Embrace Our Place | HR | Payroll, Communications, I&ITS | Launched | On Track |
| Project/Initiative Name | Description | Supported Strategic Priorities | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| UTML Special Collections Storage and Preservation Facility | The UTML Special Collections Storage and Preservation Facility at UTML will include compact shelving to maximize volume of material per square foot, a conservation space for processing and treating materials, and a digitization area to create preservation and access copies to ensure the long-term sustainability of the collections for current and future use. The valuable special collections owned by the UTML are currently held in secure offsite storage via a third party. The current risks include loss, damage, and theft. The materials are frequently transported between the offsite storage and the UTM campus, which also increases the risk of loss, damage, and theft to the most-requested items. The development of a climate-controlled environment with a conservation treatment area will protect the materials for long term use and minimize the risk of rapid deterioration. | • Build Efficient and Sustainable Operations | Library | OVPP; UTM FM&P | Launched | On Track |
At this time, for all other portfolios across UTM, there are currently no projects meeting the criteria for inclusion in this inventory to share.