Campus Strategic Projects & Initiatives Inventory
The purpose of the UTM Strategic Projects & Initiatives Inventory is to provide a centralized and transparent interface for the active and planned projects and initiatives that are key to achieving UTM’s strategic vision and to demonstrate our progress towards our priorities.
What projects and initiatives are included in the inventory?
- Projects or Initiatives that are scheduled for implementation during the current fiscal year, AND
- Projects/initiatives with an implementation timeline of 6 months or longer OR a budget of $50,000 or more
- Does not include regular campus operations
How often is the inventory updated?
This inventory will be updated at the start of each term (January, May, September), beginning in May 2023. Completed projects are archived from the Inventory once two terms have passed since completion.
How can I add a project to the inventory?
Each pillar lead will be prompted every quarter to add to, edit, or update their entries. If you feel that something is missing or incorrect, please contact utm.pmo@utoronto.ca for assistance.
To better understand the Inventory, read a PDF overview »
| Project/Initiative Name | Description | Supported Strategic Priorities (select all that apply) | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| Digital Modernization - Absence Declaration Application Development | Working with UTMOR to develop of a campus-wide Absence Declaration application on the ServiceNow platform, in order to have provide a more common, standardized experience for students and process for departments, and to decommission the legacy Special Consideration Request java app. | • Build Efficient and Sustainable Operations • Encourage Collaboration and Belonging • Foster Student Success | I&ITS | OVPAD | Complete | N/A |
| I&O - I&ITS Service Catalogue | Revitalization of I&ITS' portfolio of services for the UTM community with the aim of providing accurate information, timely responses, and efficient solutions and fulfilment. The current offerings in the I&ITS Service Catalogue will retired in favour of new and updated services continually throughout the duration on the initiative. | • Build Efficient and Sustainable Operations • Encourage Collaboration and Belonging • Foster Student Success | I&ITS | Launched | On Track | |
| Student Academic Success (SAS) Project at UTM | To better leverage the potential of academic advising to support our students’ success, the Student Advising Service Implementation Project will guide UTM through the implementation of the “Student Advising Service” software system (Salesforce’s Student Success Hub for Higher Education). | •Foster Student Success •Build Efficient and Sustainable Operations | I&ITS & OVPP PMO | Academic Units | Launched | On Track |
| VoIP Service migration to MS Teams | Microsoft Teams Phone is the University’s new VoIP solution for making and receiving phone calls. Teams Phone has replaced the Communicator 7 soft client application, which is no longer supported. Staff and faculty who have individual VoIP lines will be migrated to Teams Phone in a phased schedule by division/department. The migration to Teams Phone individual VoIP line is expected to be complete in Aug 2024. Teams Phone is primarily for individuals with single VoIP lines. Currently, it is not meant for complex, multi-line calling environments (i.e., hunt groups, call centers, auto-attendant). While all MS Teams users can currently place calls to other Teams users, Teams Phone will integrate your existing U of T phone number into Teams and enable a dial pad feature, along with other popular VoIP features listed above. The project, pertaining to UTM, will take into consideration the 1300 DIDs (approx.) from various departments which will be migrated to MS TEAMS throughout 2024. (The exception will be centralized or common area numbers that will remain untouched and continue to operate as is, until further notice). | • Build Efficient and Sustainable Operations • Encourage Collaboration and Belonging | I&ITS | Complete | N/A | |
| Digital Modernization - MCaPS and MYFP Client Experience and Process Improvements | The Strategic Portfolio Management (SPM) work for the Multi-Year Financial Planning (MYFP) and MCaPS initiatives focused on implementing a structured intake, prioritization, and decision-making framework that allow for project alignment with institutional strategic goals. Through stakeholder engagement and process development, this work supported the refinement of governance processes and enabled clearer visibility into project interdependencies, capacity planning, and resource allocation. Leveraging ServiceNow and enterprise SPM methodologies, the effort enhanced transparency and provided a foundation for sustainable, data-informed project evaluation within the broader UTM and tri-campus planning context. | • Build Efficient and Sustainable Operations | I&ITS, FM&P, BP&F | Launched | On Track | |
| Classroom Experience - Summer '25 Classroom Upgrades | Classroom projector modernization via deployment of laser projection in classrooms. Enhance and support classroom experience and instruction in IB classrooms to replace "junior" podiums and standardize the experience of updated podiums and technology. | • Build Efficient and Sustainable Operations • Foster Student Success • Encourage Collaboration and Belonging | I&ITS | Launched | On Hold | |
| I&O - Summer '25 Computer Lab Refresh | Deploying new computer hardware and software in various labs across campus. | • Build Efficient and Sustainable Operations • Foster Student Success • Encourage Collaboration and Belonging | I&ITS | Launched | On Track | |
| Information Security - 2024-25 Information Security Program Initiatives | Risk Management Planned objectives for risk assessments, IT risk register, risk reports, data asset inventory, expansion of the IRSA, and risk documentation. Vulnerability Management Planned objectives to improve basic scanning, implement agent based scanning, web application scanning, vulnerability remediation, and improve the VITM SN application. Incident Management Implement a Security Information and Event Management (SIEM) solution, and run incident response tabletops. End Point Security Objectives around deployment of Next generation AV for new device types, improving management of MacOS and iOS devices via InTune. Tri-Campus Security Objective planned for improved InfoSec dashboards and metrics, tri-campus ISC committee participation, and broader deployment and completion of the Security Awareness Training Foundations program to the UTM campus. | • Build Efficient and Sustainable Operations • Empower Research Discovery and Impact • Foster Student Success | I&ITS | Launched | On Track | |
| Digital Modernization - UPass Distribution Application | This new application allows for efficient and streamlined distribution of approximately 17,000 UPass voucers to UTM students. The UPass vouchers are distributed to eligible students at the beginning of each academic semester and allow unlimited fare-free transit with MiWay. | • Build Efficient and Sustainable Operations • Foster Student Success | I&ITS, SA&S | Complete | On Track |
| Project/Initiative Name | Description | Supported Strategic Priorities | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| Explore SEE access and support program expansion for PDSB priority student populations | Update: Maintain SEE Program focus on black-identified students; to add Indigenous students and students with disabilities when further funding and staffing is available | •Foster Student Success •Embrace Our Place •Encourage Collaboration and Belonging •Truth, Openness, and Reciprocity | CSE, Student Affairs | OVPAD | Ideation | Delayed |
| Achieve RecZone outdoor fields expansion | Increase outdoor recreation and sport capacity with relocation, conversion and addition of outdoor fields and multi-sport courts | •Foster Student Success •Embrace Our Place •Build Efficient and Sustainable Operations | RAWC, Student Affairs | FMP | Launched | On Track |
| Significantly increase student residence capacity | To meet UT's first-year residence guarantee longer term and provide on-campus housing capacity for some returning students, add additional residence rooms to on-campus stock | • Build Efficient and Sustainable Operations • Embrace Our Place • Encourage Collaboration and Belonging • Foster Student Success | Student Affairs, SHRL | FMP | Launched | On Track |
| Open Spigel Hall Phase II (Student space) | Increase casual student lounge space and introduce new multipurpose student space | • Embrace Our Place • Encourage Collaboration and Belonging • Foster Student Success | Student Affairs | FMP, CSE, EDIO | Launched | On Track |
| Scan-system to track Accessibility tests | Implementation of an electronic tracking process to expedite flow of tests between Accessibility and academic departments using scannable codes, for greater efficiency and improved accuracy while reducing workloads of staff on both sides of the process. | • Build Efficient and Sustainable Operations • Foster Student Success • Encourage Collaboration and Belonging | Student Affairs | IITS, Acad Depts | Ideation | On Track |
| Phase 2 MaGrath Valley Townhouse renovations | Refurbish and modernize townhouses in second phase of project, now that the first phase is complete | • Build Efficient and Sustainable Operations • Embrace Our Place • Encourage Collaboration and Belonging • Foster Student Success | Student Affairs, SHRL | FMP | Launched | On Track |
| Implementation of New U-Pass Contract/Program | New contract for U-Pass program with MiWay Transit/City of Mississauga and UTMSU includes the requirement to transition distribution to Presto tickets in 2025. UTM SAS, as the primary administrative supporters of the program, will lead and support a new distribution, tracking (for financial reconciliation) and reporting tool to facilitate the new program | • Build Efficient and Sustainable Operations • Embrace Our Place • Encourage Collaboration and Belonging • Foster Student Success | Student Affairs | IITS, UTMSU | Launched | On Track |
| Project/Initiative Name | Description | Supported Strategic Priorities (select all that apply) | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| U of T Orange Shirt Day and National Day for Truth and Reconciliation 2023 | UTM OII will be supporting this 3rd annual event by actively participating and co-leading the this year's planning committee. This event has been scheduled to take place on September 29th this year with a U of T Indigenous Community Gathering being planned and taking place at Hart House Farm on October 2nd. | • Truth, Openness, and Reciprocity | U of T OII | OII | Complete | On Track |
| U of T Indigenous Honoraria Policy and Procedure Developments | OII Central is currently leading, supporting and coordinating a newly developed policy and procedure specifically for when U of T is engaged in providing honoraria for Indigenous community members for their guidance, support and expertise. OII-UTM initially flagged challenges that were raised from external Indigenous community members who actively participated and supported staffing opportunities through the 2023 UTM All Nations Powwow. These challenges involved the distribution and process required in order to successfully receive honoraria. | • Truth, Openness, and Reciprocity | OII Central | OII-UTM Finance | Complete | On Track |
| Residence Building - Naming | Slated to open in 2026, the new building, next to Oscar Peterson Hall (OPH), northwest of Residence Road, includes 400 beds. This will bring the total number of students housed on campus to approximately 1,900. Residence Life/Student Affairs have expressed interest in wanting to name the building with Indigenous lanugage in mind. The UTM OII will be providing guidance, support and consultation in the naming process. | • Encourage Collaboration and Belonging | UTM OII | Residence, Student Life, FMP, MCFN | Ideation | On Track |
| Indigenous Art and Signage | • Encourage Collaboration and Belonging | • Encourage Collaboration and Belonging | UTM OII, MJ Singleton | UTM OII, RAWC, Library, Studio X | Complete | On Track |
| SOC415: Senior Seminar in Indigenous Studies – Mnidoo Mnising Indigenous Field School | The Sociology Department is offering an upper-level undergraduate course that includes an immersive land-based experiential learning component on Mnidoo Mnising (Manitoulin Island). The course will bring 10 UTM students to two First Nations communities | • Foster Student Success | Sociology | UTM OII, Paul Pritchard | Launched | On Track |
| Library Art Project | Building on previous work with Indigenous-language signage, this project expands the Library’s Indigenous representation through: a large-scale mural (either on interior pillars or glass entrance walls) and enhanced welcoming elements in Indigenous languages. | • Truth, Openness, and Reciprocity | UTM OII, MJ Singleton, UTM Library | Asad Raza | Launched | On Track |
| Indigenous Summer Mentorship Program | This inaugural program is designed to support Indigenous high school students exploring post-secondary education at UTM. Key components include: 1. Cultural Connection: Workshops affirming Indigenous identity and community. 2. Mentorship: Guidance from upper-year Indigenous students. 3. Academic & Career Development: Campus tours, skill-building sessions, and networking opportunities. | • Foster Student Success | UTM CSE | UTM OII | Launched | On Track |
| 3rd Annual UTM All-Nations Powwow | UTM’s third annual All-Nations Powwow will take place in the RAWC while outdoor elements. We will be exploring how to incorporate some new elements into the day, including: · Integration with RAWC programming (e.g., water teachings during swim lessons). · An Indigenous Peoples Atlas of Canada Map display. The event is open to all community members, offering an opportunity to experience traditional singing, dancing, and cultural exchange. | • Truth, Openness, and Reciprocity | UTM OII | UTM All-Nations Powwow Executive Committee | Launched | On Track |
| Project/Initiative Name | Description | Supported Strategic Priorities | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| Advancing Academic Advising Project (3AP) | Project to identify the goal state for academic advising at UTM and develop recommendations and implementation plans for advancing our academic advising program (AAP) from its current state to this goal state. | •Build Efficient and Sustainable Operations •Foster Student Success | OVPP | SS&SA, OVPAD | Launched | On Track |
| Student Advising Service Implementation | To better leverage the potential of academic advising to support our students’ success, the Student Advising Service Implementation Project will guide UTM through the implementation of the “Student Advising Service” software system (Salesforce’s Student Success Hub for Higher Education). | •Build Efficient and Sustainable Operations •Foster Student Success | I&ITS & OVPP PMO | Academic units | Launched | On Track |
| Anti-Black Racism Task Force, Implementation | Implementation of the recommendations of the Anti-Black Racism Task force at UTM. | •Encourage Collaboration and Belonging •Truth, Openness, and Reciprocity | OVPP | Library, Student Affairs, OVPAD | Launched | On Track |
| UTM Rematriation Project | As part of UTM’s ongoing commitment to Truth and Reconciliation, sociology professor Robin Gray has been appointed to advise on a plan for the safekeeping of a collection of Indigenous artifacts now housed in UTM's Department of Anthropology. The plan will center Indigenous protocols and laws and confront colonial harms, recognizing the urgency of reconnecting Indigenous people with these cultural heritage materials too long held institutionally. | •Embrace Our Place | OVPP | Launched | On Track | |
| New Science Building: Transition Plan | Space assignment and usage plan for New Science Building Launch | •Empower Research Discovery and Impact •Build Efficient and Sustainable Operations •Embrace Our Place •Encourage Collaboration and Belonging •Foster Student Success | FMP & OVPP | OVPAD | Launched | On Track |
| City of Mississauga Collaborations | Enhance and expand collaboration with the City of Mississauga focusing on city building through research, economic development and entrepreneurship, talent, sustainability, truth and reconciliation among other themes. | •Embrace Our Place •Empower Research Discovery and Impact •Foster Student Success | OVPP | OVPR, OVPAD, CAO, Student Affairs, iCube, Library | Launched | On Track |
| Academic Integrity Offence Process Improvement Project | Identify opportunities to increase efficiencies in the academic offences process through more standardized and streamlined workflow, while prioritizing timely case resolution. The aim is a result of fewer than 37.9% of cases resolved in more than 6 months from the date of offence. Recommend solutions for implementation post-project. | • Build Efficient and Sustainable Operations • Foster Student Success • Encourage Collaboration and Belonging | PMO | AIU | Complete | N/A |
| Project/Initiative Name | Description | Supported Strategic Priorities | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| Community Engagement Inventory | An online, up-to-date inventory of all UTM's partners in the private, public, and non-profit sectors. This will be shared in order to leverage our capacity and connections. | •Foster Student Success •Embrace Our Place | EEU | CSE & Student Affairs | Launched | On Hold |
| TA Process Improvement Project | Implementing process improvements following review. | •Foster Student Success •Build Efficient and Sustainable Operations | APP&R | BPF | Launched | On Track |
| Provostial Review of UTM | Prepare the report; organize and host evaluation; prepare response and action plan. | •Build Efficient and Sustainable Operations •Embrace Our Place •Empower Research Discovery and Impact •Encourage Collaboration and Belonging •Foster Student Success •Truth, Openness, and Reciprocity | OD | All Pillars | Launched | N/A |
Project/Initiative Name | Description | Supported Strategic Priorities | Leading Unit | Key UTM Collaborators | Project/ Initiative Position | Project/ Initiative Status |
| SpinUp | Recognizing the urgent need to support spin-offs during the challenging inflection point where innovations are being translated from academic labs into companies, the OVPR presents SpinUp@UTM, U of T’s first lab-based venture incubator. With SpinUp@UTM in place, life science companies spinning out of U of T will gain affordable access to lab space, equipment, training, and programming, and the UTM community will gain research partnerships, trainee experiential learning opportunities, and other benefits. | • Empower Research Discovery and Impact | OVPR | OVPP, CAO (FMP), UTM Communications | Launched | On Track |
At this time, for all other portfolios across UTM, there are currently no projects meeting the criteria for inclusion in this inventory to share.