The UTM Campus Project Management Office has created a Project Management methodology as a guide to project delivery. As our office matures, so too will our methodology; we expect to make updates and improvements over time.
Our methodology comprises practical elements that work together to support your delivery of successful projects. These elements are:
- project classification,
- project management life cycle (or project phases), and
- tools & templates.
Understanding these elements is the first step to embarking on your project management journey.
Please review the below expandable sections below for a high-level overview of each project phase. Additionally, we have provided more details in the Calls to Action in the right-hand menu. Note: Project Documentation varies depending on Project Classification. See Project Classification for more details.
Activities
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Justify need for project
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Define project goals, including high-level timelines and deliverables
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Identify stakeholders
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Determine what level of PMO service is needed/ desired (prior to Project Charter development)
Documents
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Business Case & Alternatives Analysis
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Project Charter
Gates
- Project Sponsor signs Project Charter
Activities
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Thorough planning of all project work at a detailed level
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All documentation combined creates Project Plan
Documents
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Project Schedule (includes Work Breakdown Structure)
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Communication Plan
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Budget (if applicable)
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RACI Chart
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Stakeholder Analysis
Gates
- Project Sponsor provides verbal approval of plans
Activities
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Delivery of project plans
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Monitoring to ensure project stays within scope, on time, and on budget
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Management of issues and change requests
Documents
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Status Update Reports
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Issues/Changes & Decision Log
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Updates to Project Plan documents
Gates
- Project Sponsor and Owner are kept informed through regular Status Update communications and provide decisions for issue management.
Activities
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Ensure all deliverables meet acceptance criteria & are transferred to Operations staff
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Discuss, review & document Lessons Learned
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Celebrate project success
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Archive project files
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Release Project Team from further work
Documents
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Lessons Learned
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Project Closing Report
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Thank You messages to Project Team members (recommend email or card)
Gates
- Project Sponsor signs Project Closing Report
Learn More
Tools and Templates
Our resources will guide you every step of the way. Start exploring our library of resources below.
Earn a Lean Six Sigma Certificate
UTM staff can earn a Lean Six Sigma White or Yellow Belt through the PMO at no cost.
Project Management Community of Practice
Join our community where members come together to learn, share knowledge, and network.
