The UTM Campus Project Management Office has created a Project Management methodology as a guide to project delivery. As our office matures, so too will our methodology; we expect to make updates and improvements over time.
Our methodology comprises practical elements that work together to support your delivery of successful projects. These elements are:
- project classification,
- project management life cycle (or project phases), and
- tools & templates.
Understanding these elements is the first step to embarking on your project management journey.
Please review the below expandable sections below for a high-level overview of each project phase. Additionally, we have provided more details in the Calls to Action in the right-hand menu. Note: Project Documentation varies depending on Project Classification. See Project Classification for more details.
Activities
-
Justify need for project
-
Define project goals, including high-level timelines and deliverables
-
Identify stakeholders
-
Determine what level of PMO service is needed/ desired (prior to Project Charter development)
Documents
-
Business Case & Alternatives Analysis
-
Project Charter
Gates
- Project Sponsor signs Project Charter
Activities
-
Thorough planning of all project work at a detailed level
-
All documentation combined creates Project Plan
Documents
-
Project Schedule (includes Work Breakdown Structure)
-
Communication Plan
-
Budget (if applicable)
-
RACI Chart
-
Stakeholder Analysis
Gates
- Project Sponsor provides verbal approval of plans
Activities
-
Delivery of project plans
-
Monitoring to ensure project stays within scope, on time, and on budget
-
Management of issues and change requests
Documents
-
Status Update Reports
-
Issues/Changes & Decision Log
-
Updates to Project Plan documents
Gates
- Project Sponsor and Owner are kept informed through regular Status Update communications and provide decisions for issue management.
Activities
-
Ensure all deliverables meet acceptance criteria & are transferred to Operations staff
-
Discuss, review & document Lessons Learned
-
Celebrate project success
-
Archive project files
-
Release Project Team from further work
Documents
-
Lessons Learned
-
Project Closing Report
-
Thank You messages to Project Team members (recommend email or card)
Gates
- Project Sponsor signs Project Closing Report
