UTM Project Management Community of Practice Charter
Community Mission & Values
The UTM Project Management Community of Practice (CoP) was established in 2023 to benefit the UTM campus by:
- Strengthening project management and process improvement knowledge and skills at UTM
- Developing a common understanding with best practices on effective project management
- Fostering communal knowledge sharing
- Promoting professional development
- Providing opportunities for community building
- Advancing project management & process management maturity at UTM
Community Scope
Our CoP welcomes any UTM-affiliated staff or faculty member whose work involves or who is interested in: project management, business analysis, or process improvement.
In our inaugural year, our focus is on engagement with UTM employees. As we mature as a CoP, we aspire to expand group membership to include UTM students and post-docs and broader tri-campus representation in future years.
Community Resources
- Modest annual operating budget for CoP activities such as trainings, guest speakers, and lunch-and-learns
- Time and insights from project management leadership across campus through CoP events and training
- Microsoft Team’s group for digital gathering, knowledge sharing, and connection
Community Roles
Executive Sponsor
- Anuar Rodrigues, UTM’s Executive Director, Strategy
- Setting goals and related performance criteria for the community
- Fostering widespread interest and enthusiasm for knowledge sharing and network participation
- Directing and presenting the strategic input of the community to executives
- Identifying new areas for improvement (such as benchmarking)
Community Leader
- Rotates on annual basis (May 1 – April 30) between staff in FMP, I&ITS, and PMO
- Leveraging their domain knowledge and networking ability to develop & grow the PM CoP
- Adding new members to the Teams group and monitoring the community portal daily to facilitate network conversations
- Encouraging community participation through regular alerts and content pushes
- Setting agendas, collecting feedback, organizing CoP events etc.
Community Advocates
- Members of the Community Leader’s team or office
- Assisting the Community Leader in their tasks
- Community Members
- Sharing knowledge, ideas, best practices, resources, and lessons learned while attending events and participating in the Team’s group
- Asking questions and providing input on Team’s discussion threads related to area of expertise
- Providing feedback and ideas regarding CoP programming to Community Leader
Operating Agreements
- Community members will protect confidential information when sharing about their projects with the group
- Community members will engage with the community in ways that reflect and enhance trust, respect, collaboration, reciprocity, listening, and sharing
- Respect intellectual property by gaining permission to use content and/or properly attributed to the content creator for any content that you have not created yourself.