Payroll

 

Payroll

Human Resources - Service Update


NewHire set up Employee Information template

Additional Payment template

Recurring Payment template

 


Submission of Payroll Documentation


Please submit all payroll requests (e.g contracts, timesheets, questions, concerns, etc.) to the following email address - payroll.utm@utoronto.ca 

Your request will be assigned to the appropriate payroll staff member for follow up. 

The Payroll Team regularly monitors this account throughout each business day and is committed to responding to each request in a timely manner.

When emailing multiple contracts to payroll.utm@utoronto.ca please include the following spreadsheet -  UTM Payroll - Mail Cover Sheet, listing the documents in alphabetical order by the employee’s surname. Please ensure each document is attached separately and titled in the following naming convention: Surname, First name.

 


UTM Payroll Deadlines and Payroll Contact 


Guideline update - May 8, 2019

2024 UTM Payroll Deadlines

UTM Payroll Contact (Updated February 2024)


HR Mail Confirmation

 


Employee Self-Service (ESS)


To view and print:

  • Pay statements
  • Benefits Participation Overview
  • Employment Confirmation Letter
  • Annual pension statements
  • T4 (tax) slips 

 


Employee Record Forms


New or Returning Employee Set-Up Package 

Employee Information Form

*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.

Social Insurance Numbers (SIN)

TD1 Forms are available online.  Link: TD1 Personal Tax Credits Returns

 

Change of Address Form 

Payroll Bank Authorization Form for Direct Deposit

 

 


Work-Study Payroll Package


 

2024 UTM Payroll Deadlines

2023-2024 Fall-Winter Work-Study Bi-Weekly and Monthly Payroll Package

2023-2024 Fall-Winter Bi-Weekly Timesheet

2023-2024 Fall-Winter Monthly Timesheet

 

2023 Summer Work-Study Bi-Weekly and Monthly Payroll Package

2023 Summer Bi-Weekly Timesheet

2023 Summer Monthly Timesheet

 

Log into your CLNx account at https://clnx.utoronto.ca to view more information on:

 

Please visit the Work-Study Information for Students page for program details.

If you have any questions about the Work Study Program, please email workstudy.utm@utoronto.ca  

 


Payroll Payment Forms


Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.

Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.

 


Monthly Time Sheet  

 


Kronos Information and Set Up Form


Kronos Your Time and Attendance Solution

The Kronos set-up form is submitted along with the Letter of Offer and Employee Information Package.  Kronos access ends following the Letter of Offer end date.

Department Kronos support Payroll Rep

Department Kronos Set Up FormLast Updated (D/M/Y)
HMALC30.08.2021
IMI / MMI / MBiotech / MMPA16.06.2021
Management 
RGASC / ISUP10.06.2021
DepartmentKronos Set Up FormLast Updated
AccessibilityUMACCAugust 31, 2020
CSEUMSCSEAugust 31, 2020
IECUMSIECAugust 31, 2020
Vivarium  

 


 

Monthly Payment Forms


Monthly Time Sheet 


T4A Payment Package 

new

T4 Payment 

T4 Payment

 

T4 Research Grant Payment 

T4 Payment

 

T4A Research Award Student Fellows 

T4A Research Award Student Fellows

 

Teaching Assistant Profile 

Teaching Assistant Profile

 

Invigilators 

Invigilators

 

Training Request Form (CUPE3902)

Teaching Stipend 

Teaching Stipend

 

Part-Time Employment Agreement 

Part-Time Employment Agreement

 

 

Payroll Resources