Human Resources - Service Update

Human Resources Service Update - March 25, 2020

NewHire set up Employee Information template

Additional Payment template

Recurring Payment template


UTM Payroll Deadlines and Payroll Contact by employee last name

Guideline update - May 8, 2019

2020 UTM Payroll Deadlines 

UTM Payroll Contact by employee last name, effective October 1, 2019

HR Mail Confirmation


Employee Self-Service (ESS)

To view and print:

  • Pay statements
  • Benefits Participation Overview
  • Employment Confirmation Letter
  • Annual pension statements
  • T4 (tax) slips  "Starting February 2018, U of T will provide paperless T4 slips through ESS only." 

Watch this clip: How to request a paper T4 slip via ESS.

Learn more about how to access to Employee Self-Service (ESS), or if you are new to ESS, please watch this video.


Employee Record Forms

New or Returning Employee Set-Up Package  new

Employee Information Form

*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.

Social Insurance Numbers (SIN)


Change of Address Form 

Payroll Bank Authorization Form for Direct Deposit


2020 Federal (TD1) and Ontario (TD1ON) Personal Tax Credits.

*Note: Both tax forms must be completed and submitted.

FAQ:  "There is no requirement to complete a new TD1 form annually unless there are changes to the personal tax credit amounts.  If an employee is only claiming the basic personal exemption, a new TD1 is not required.  Incorrect TD1 exemptions could result in a tax liability when filing income tax and benefit return."


Work-Study Payroll Package


2020 UTM Payroll Deadlines

2020-2021 Fall-Winter Work-Study Bi-Weekly and Monthly Payroll Package

2020-2021 Fall-Winter Bi-Weekly Payroll Deadline and Timesheet

2020-2021 Fall-Winter Monthly Payroll Deadline and Timesheet


Log into your CLNx account at to view more information on:

For questions about Work Study program, please email:  


Payroll Payment Forms

Bi-Weekly Time Sheet 

Bi-Weekly Time Sheet ver1.1 for casual and USW casual employment.

Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.

Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.


Monthly Time Sheet  


Kronos Information and Set Up Form

Kronos Your Time and Attendance Solution

Department Kronos Set Up Form Last Updated
Accessibility UMACC August 31, 2020
CSE UMSCSE August 31, 2020
IEC UMSIEC August 31, 2020

The Kronos set-up form is submitted along with the Letter of Offer and Employee Information Package.  Kronos access ends following the Letter of Offer end date. 


Monthly Payment Forms

Monthly Time Sheet 

T4A Payment Package  new

T4ANR Payment


T4 Payment  T4 Payment

T4 Research Grant Payment  T4 Payment

T4A Research Award Student Fellows  T4A Research Award Student Fellows

Teaching Assistant Profile  Teaching Assistant Profile

Invigilators  Invigilators

Training Request Form (CUPE3902)

Teaching Stipend  Teaching Stipend

Part-Time Employment Agreement  Part-Time Employment Agreement


Payroll Resources