Human Resources - Service Update

Human Resources Service Update - March 25, 2020

NewHire set up Employee Information template

Additional Payment template

Recurring Payment template


UTM Payroll Deadlines and Payroll Contact by employee last name

Guideline update - May 8, 2019

2021 UTM Payroll Deadlines 

UTM Payroll Contact by Employee Last Name, effective May 25, 2021

HR Mail Confirmation


Employee Self-Service (ESS)

To view and print:

  • Pay statements
  • Benefits Participation Overview
  • Employment Confirmation Letter
  • Annual pension statements
  • T4 (tax) slips 


Employee Record Forms

New or Returning Employee Set-Up Package 

Employee Information Form

*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.

Social Insurance Numbers (SIN)

TD1 Forms are available online.  Link: TD1 Personal Tax Credits Returns


Change of Address Form 

Payroll Bank Authorization Form for Direct Deposit



Work-Study Payroll Package


2021 UTM Payroll Deadlines

2021-2022 Fall-Winter Work-Study Bi-Weekly and Monthly Payroll Package

2021-2022 Fall-Winter Bi-Weekly Payroll Deadline and Timesheet

2021-2022 Fall-Winter Monthly Payroll Deadline and Timesheet


Log into your CLNx account at to view more information on:

For questions about Work Study program, please email:  


Payroll Payment Forms

Bi-Weekly Time Sheet 

Bi-Weekly Time Sheet ver1.1 for casual and USW casual employment.

Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.

Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.


Monthly Time Sheet  


Kronos Information and Set Up Form

Kronos Your Time and Attendance Solution

The Kronos set-up form is submitted along with the Letter of Offer and Employee Information Package.  Kronos access ends following the Letter of Offer end date.

Department Kronos support Payroll Rep

Department Kronos Set Up Form Last Updated (D/M/Y)
HMALC 30.08.2021
IMI / MMI / MBiotech / MMPA 16.06.2021
RGASC / ISUP 10.06.2021
Department Kronos Set Up Form Last Updated
Accessibility UMACC August 31, 2020
CSE UMSCSE August 31, 2020
IEC UMSIEC August 31, 2020



Monthly Payment Forms

Monthly Time Sheet 

T4A Payment Package  new

T4ANR Payment


T4 Payment  T4 Payment

T4 Research Grant Payment  T4 Payment

T4A Research Award Student Fellows  T4A Research Award Student Fellows

Teaching Assistant Profile  Teaching Assistant Profile

Invigilators  Invigilators

Training Request Form (CUPE3902)

Teaching Stipend  Teaching Stipend

Part-Time Employment Agreement  Part-Time Employment Agreement


Payroll Resources