Human Resources - Service Update
NewHire set up Employee Information template
Submission of Payroll Documentation
Please submit all payroll requests (e.g contracts, timesheets, questions, concerns, etc.) to the following email address - payroll.utm@utoronto.ca
Your request will be assigned to the appropriate payroll staff member for follow up.
The Payroll Team regularly monitors this account throughout each business day and is committed to responding to each request in a timely manner.
When emailing multiple contracts to payroll.utm@utoronto.ca please include the following spreadsheet - UTM Payroll - Mail Cover Sheet, listing the documents in alphabetical order by the employee’s surname. Please ensure each document is attached separately and titled in the following naming convention: Surname, First name.
UTM Payroll Deadlines and Payroll Contact
UTM Payroll Contacts (Updated November 2024)
Employee Self-Service (ESS)
To view and print:
- Pay statements
- Benefits Participation Overview
- Employment Confirmation Letter
- Annual pension statements
- T4 (tax) slips
Employee Record Forms
New or Returning Employee Set-Up Package
*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.
Social Insurance Numbers (SIN)
TD1 Forms are available online. Link: TD1 Personal Tax Credits Returns
Work-Study Payroll Information
What is Work Study?
Work Study is U of T's largest Work Integrated Learning program. The program offers students with the opportunity to:
- gain on-campus paid work experience.
- develop their knowledge, skills and abilities.
- explore how their academic studies transfer to career possibilities.
The program offers two streams: Work Experience and Research Experience.
Work Study is offered in two cycles, one in the Fall/Winter, and one in the Summer.
Log into your CLNx account before visiting the following sites:
- Program Requirements and Eligibility
- Work Study Program Dates
- Step-by-Step Process and Forms
- Supports for Supervisors
Payroll Forms:
To hire a Work Study student, please complete the following forms:
- Employee Information Form
- TD1 Personal Tax Credits Returns: please complete the Federal and Ontario forms.
- Payroll Bank Authorization Form for Direct Deposit: you must include a void cheque or a direct deposit slip (downloaded from the employee’s bank).
Follow the UTM payroll deadlines* for timesheet submission. Download timesheet from the CLNx system:
*For payroll deadline, please see current information posted on this website.
For more information on the Work Study Program, please visit:
If you have any questions about the Work Study Program, please email workstudy.utm@utoronto.ca
Payroll Payment Forms
Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.
Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.
Kronos Information and Set Up Form
Kronos Your Time and Attendance Solution
The Kronos set-up form is submitted along with the Letter of Offer and Employee Information Package. Kronos access ends following the Letter of Offer end date.
Department Kronos support Payroll Rep
Department Kronos Set Up Form | Last Updated (D/M/Y) |
---|---|
HMALC | 30.08.2021 |
IMI / MMI / MBiotech / MMPA | 16.06.2021 |
Management | |
RGASC / ISUP | 10.06.2021 |
- UMI
- UMS
- UMF (updated Aug13, 2019)
- Payroll Adjustment Request
Department | Kronos Set Up Form | Last Updated |
---|---|---|
Accessibility | UMACC | August 31, 2020 |
CSE | UMSCSE | August 31, 2020 |
IEC | UMSIEC | August 31, 2020 |
Vivarium |
Monthly Payment Forms
T4A Research Award Student Fellows
Training Request Form (CUPE3902)
Part-Time Employment Agreement
Payroll Resources