Payroll

 

Payroll

Human Resources - Service Update


NewHire set up Employee Information template

Additional Payment template

Recurring Payment template

 


Submission of Payroll Documentation


Please submit all payroll requests (e.g contracts, timesheets, questions, concerns, etc.) to the following email address - payroll.utm@utoronto.ca 

Your request will be assigned to the appropriate payroll staff member for follow up. 

The Payroll Team regularly monitors this account throughout each business day and is committed to responding to each request in a timely manner.

When emailing multiple contracts to payroll.utm@utoronto.ca please include the following spreadsheet -  UTM Payroll - Mail Cover Sheet, listing the documents in alphabetical order by the employee’s surname. Please ensure each document is attached separately and titled in the following naming convention: Surname, First name.


T2200 Process


Canada Revenue Agency (CRA) has made changes to the process for claiming home office expenses. The Temporary Flat Rate Method where an individual could claim up to a maximum of $500 in the 2022 and 2021 (maximum of $400 in 2020) tax years has been eliminated. There is also no longer a T2200S (Declaration of Conditions of Employment for Working at Home Due to COVID-19) form required. 

What’s happening for the 2023 taxation year?

To date, the CRA provided the following details on the process for claiming home office expenses for the 2023 taxation year:

  • Employees who were approved to work from home more than 50% of the time over a period of at least four consecutive weeks in 2023 may be eligible to claim certain home office expenses for 2023.
  • The employee must be “required” to work from home. This requirement does not have to be part of the employee’s employment contract and may be a written or verbal agreement. Per CRA’s website for 2023, if an employee has voluntarily entered into a formal telework arrangement with their employer, the employee is considered to have been required to work from home.
  • Form T2200 – Eligible employees who are looking to claim home office expenses for 2023 will need to have a completed T2200 form, Declaration of Conditions of Employment.  

How to request a T2200? 

  • Employees who are eligible will need to complete the T2200 form and have it approved by their manager, director, or chair (as applicable). The T2200 form has two parts: part A (employee information – to be completed by the employee), part B (Conditions of Employment – to be completed by their manager, director, or chair). In addition, they will need to attach either a copy of their approved AWA arrangement or the UTM T2200 Attestation form (if no formal AWA in place).
  • Managers will provide the employee with the signed T2200 and will forward a copy of the signed forms for our payroll records to menaka.paramanathan@utoronto.ca.  

Please forward your requests to your managers no later than Wednesday, April 17, 2024.   

Please note the following:

The University does not take any responsibility for an employee to make a deduction on their personal income tax return.  The University recommends employees seek tax advice from their professional tax advisor on this matter. 

  • The name and telephone number that appears on Form T2200 is provided solely for the Canada Revenue Agency should they need to verify information that appears on the form.  Employees are not to use this information for any requests or advice as the University cannot advise employees on their personal income taxes.

If you have any questions regarding this process, please email menaka.paramanathan@utoronto.ca

 


UTM Payroll Deadlines and Payroll Contact 


Guideline update - May 8, 2019

2024 UTM Payroll Deadlines

UTM Payroll Contact (Updated February 2024)


HR Mail Confirmation

 


Employee Self-Service (ESS)


To view and print:

  • Pay statements
  • Benefits Participation Overview
  • Employment Confirmation Letter
  • Annual pension statements
  • T4 (tax) slips 

 


Employee Record Forms


New or Returning Employee Set-Up Package 

Employee Information Form

*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.

Social Insurance Numbers (SIN)

TD1 Forms are available online.  Link: TD1 Personal Tax Credits Returns

 

Change of Address Form 

Payroll Bank Authorization Form for Direct Deposit

 

 


Work-Study Payroll Package


 

2024 UTM Payroll Deadlines

2023-2024 Fall-Winter Work-Study Bi-Weekly and Monthly Payroll Package

2023-2024 Fall-Winter Bi-Weekly Timesheet

2023-2024 Fall-Winter Monthly Timesheet

 

2023 Summer Work-Study Bi-Weekly and Monthly Payroll Package

2023 Summer Bi-Weekly Timesheet

2023 Summer Monthly Timesheet

 

Log into your CLNx account at https://clnx.utoronto.ca to view more information on:

 

Please visit the Work-Study Information for Students page for program details.

If you have any questions about the Work Study Program, please email workstudy.utm@utoronto.ca  

 


Payroll Payment Forms


Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.

Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.

 


Monthly Time Sheet  

 


Kronos Information and Set Up Form


Kronos Your Time and Attendance Solution

The Kronos set-up form is submitted along with the Letter of Offer and Employee Information Package.  Kronos access ends following the Letter of Offer end date.

Department Kronos support Payroll Rep

Department Kronos Set Up FormLast Updated (D/M/Y)
HMALC30.08.2021
IMI / MMI / MBiotech / MMPA16.06.2021
Management 
RGASC / ISUP10.06.2021
DepartmentKronos Set Up FormLast Updated
AccessibilityUMACCAugust 31, 2020
CSEUMSCSEAugust 31, 2020
IECUMSIECAugust 31, 2020
Vivarium  

 


 

Monthly Payment Forms


Monthly Time Sheet 


T4A Payment Package 

new

T4 Payment 

T4 Payment

 

T4 Research Grant Payment 

T4 Payment

 

T4A Research Award Student Fellows 

T4A Research Award Student Fellows

 

Teaching Assistant Profile 

Teaching Assistant Profile

 

Invigilators 

Invigilators

 

Training Request Form (CUPE3902)

Teaching Stipend 

Teaching Stipend

 

Part-Time Employment Agreement 

Part-Time Employment Agreement

 

 

Payroll Resources