Human Resources - Service Update

NewHire set up Employee Information template

Additional Payment template

Recurring Payment template


Submission of Payroll Documentation

Please submit all payroll requests (e.g contracts, timesheets, questions, concerns, etc.) to the following email address - 

Your request will be assigned to the appropriate payroll staff member for follow up. 

The Payroll Team regularly monitors this account throughout each business day and is committed to responding to each request in a timely manner.

When emailing multiple contracts to please include the following spreadsheet -  UTM Payroll - Mail Cover Sheet, listing the documents in alphabetical order by the employee’s surname. Please ensure each document is attached separately and titled in the following naming convention: Surname, First name.

UTM Payroll Deadlines and Payroll Contact 

Guideline update - May 8, 2019

2024 UTM Payroll Deadlines

UTM Payroll Contacts (Updated May 2024)

HR Mail Confirmation


Employee Self-Service (ESS)

To view and print:

  • Pay statements
  • Benefits Participation Overview
  • Employment Confirmation Letter
  • Annual pension statements
  • T4 (tax) slips 


Employee Record Forms

New or Returning Employee Set-Up Package 

Employee Information Form

*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.

Social Insurance Numbers (SIN)

TD1 Forms are available online.  Link: TD1 Personal Tax Credits Returns


Change of Address Form 

Payroll Bank Authorization Form for Direct Deposit


Work-Study Payroll Information

What is Work Study?

Work Study is U of T's largest Work Integrated Learning program. The program offers students with the opportunity to:

  • gain on-campus paid work experience. 
  • develop their knowledge, skills and abilities. 
  • explore how their academic studies transfer to career possibilities.

The program offers two streams: Work Experience and Research Experience.

Work Study is offered in two cycles, one in the Fall/Winter, and one in the Summer.

Log into your CLNx account before visiting the following sites:

Payroll Forms:

To hire a Work Study student, please complete the following forms:

Follow the UTM payroll deadlines* for timesheet submission. Download timesheet from the CLNx system:

*For payroll deadline, please see current information posted on this website.

For more information on the Work Study Program, please visit:

If you have any questions about the Work Study Program, please email  


Payroll Payment Forms

Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.

Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.


Monthly Time Sheet  


Kronos Information and Set Up Form

Kronos Your Time and Attendance Solution

The Kronos set-up form is submitted along with the Letter of Offer and Employee Information Package.  Kronos access ends following the Letter of Offer end date.

Department Kronos support Payroll Rep

Department Kronos Set Up FormLast Updated (D/M/Y)
IMI / MMI / MBiotech / MMPA16.06.2021
RGASC / ISUP10.06.2021
DepartmentKronos Set Up FormLast Updated
AccessibilityUMACCAugust 31, 2020
CSEUMSCSEAugust 31, 2020
IECUMSIECAugust 31, 2020



Monthly Payment Forms

Monthly Time Sheet 

T4A Payment Package 


T4 Payment 

T4 Payment


T4 Research Grant Payment 

T4 Payment


T4A Research Award Student Fellows 

T4A Research Award Student Fellows


Teaching Assistant Profile 

Teaching Assistant Profile





Training Request Form (CUPE3902)

Teaching Stipend 

Teaching Stipend


Part-Time Employment Agreement 

Part-Time Employment Agreement



Payroll Resources