Human Resources - Service Update

Human Resources Service Update - March 25, 2020

NewHire set up Employee Information template

Additional Payment template

Recurring Payment template


UTM Payroll Deadlines and Payroll Contact by employee last name

Guideline update - May 8, 2019

2023 UTM Payroll Deadlines

UTM Payroll Contact by Employee Last Name, effective January 2022

HR Mail Confirmation


Employee Self-Service (ESS)

To view and print:

  • Pay statements
  • Benefits Participation Overview
  • Employment Confirmation Letter
  • Annual pension statements
  • T4 (tax) slips 


Employee Record Forms

New or Returning Employee Set-Up Package 

Employee Information Form

*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.

Social Insurance Numbers (SIN)

TD1 Forms are available online.  Link: TD1 Personal Tax Credits Returns


Change of Address Form 

Payroll Bank Authorization Form for Direct Deposit



Work-Study Payroll Package


2023 UTM Payroll Deadlines

2022-2023 Fall-Winter Work-Study Bi-Weekly and Monthly Payroll Package

2022-2023 Fall-Winter Bi-Weekly Payroll Deadline and Timesheet

2022-2023 Fall-Winter Monthly Payroll Deadline and Timesheet


2023 Summer Work-Study Bi-Weekly and Monthly Payroll Package

2023 Summer Bi-Weekly Payroll Deadline and Timesheet

2023 Summer Monthly Payroll Deadline and Timesheet


Log into your CLNx account at to view more information on:

For questions about Work Study program, please email:  


Payroll Payment Forms

Bi-Weekly Time Sheet 

Bi-Weekly Time Sheet ver1.1 for casual and USW casual employment.

Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.

Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.


Monthly Time Sheet  


Kronos Information and Set Up Form

Kronos Your Time and Attendance Solution

The Kronos set-up form is submitted along with the Letter of Offer and Employee Information Package.  Kronos access ends following the Letter of Offer end date.

Department Kronos support Payroll Rep

Department Kronos Set Up Form Last Updated (D/M/Y)
HMALC 30.08.2021
IMI / MMI / MBiotech / MMPA 16.06.2021
RGASC / ISUP 10.06.2021
Department Kronos Set Up Form Last Updated
Accessibility UMACC August 31, 2020
CSE UMSCSE August 31, 2020
IEC UMSIEC August 31, 2020



Monthly Payment Forms

Monthly Time Sheet 

T4A Payment Package 


T4ANR Payment


T4 Payment 

T4 Payment

T4 Research Grant Payment 

T4 Payment

T4A Research Award Student Fellows 

T4A Research Award Student Fellows

Teaching Assistant Profile 

Teaching Assistant Profile



Training Request Form (CUPE3902)

Teaching Stipend 

Teaching Stipend

Part-Time Employment Agreement 

Part-Time Employment Agreement


Payroll Resources