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UTM Payroll Deadlines and Payroll Contact by employee last name

Guideline update - May 8, 2019

2019 UTM Payroll Deadlines

UTM Payroll Contact by employee last name, effective May 13, 2019

HR Mail Confirmation


Employee Self-Service (ESS)

To view and print:

  • Pay statements
  • Benefits Participation Overview
  • Employment Confirmation Letter
  • Annual pension statements
  • T4 (tax) slips  "Starting February 2018, U of T will provide paperless T4 slips through ESS only." 

Watch this clip: How to request a paper T4 slip via ESS.

Learn more about how to access to Employee Self-Service (ESS), or if you are new to ESS, please watch this video.


Employee Record Forms

New or Returning Employee Set-Up Package  new

Employee Information Form

*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.

Social Insurance Numbers (SIN)


Change of Address Form 

Payroll Bank Authorization Form for Direct Deposit


2019 Federal (TD1) and Ontario (TD1ON) Personal Tax Credits.

*Note: Both tax forms must be completed and submitted.

TD1ON-WS Worksheet for the 2019 Ontario Personal Tax Credits Return.

FAQ:  "There is no requirement to complete a new TD1 form annually unless there are changes to the personal tax credit amounts.  If an employee is only claiming the basic personal exemption, a new TD1 is not required.  Incorrect TD1 exemptions could result in a tax liability when filing income tax and benefit return."


Work-Study Payroll Package


UTM Business OfficersGuideline to UTM Work Study payroll process for the fall session - September 5, 2019

2019-2020 Fall/Winter Work-Study Bi-Weekly and Monthly Payroll Package

2019-2020 Fall/Winter Bi-Weekly Payroll Deadline and Timesheet

2019-2020 Fall/Winter Monthly Payroll Deadline and Timesheet



Payroll Payment Forms

Bi-Weekly Time Sheet 

Bi-Weekly Time Sheet ver1.1 for casual and USW casual employment.

Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.

Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.


Monthly Time Sheet  


Kronos Information and Set Up Form

Kronos Your Time and Attendance Solution


Monthly Payment Forms

Monthly Time Sheet 

T4A Payment Package  new

T4ANR Payment


T4 Payment  T4 Payment

T4 Research Grant Payment  T4 Payment

T4A Research Award Student Fellows  T4A Research Award Student Fellows

Teaching Assistant Profile  Teaching Assistant Profile

Invigilators  Invigilators

Training Request Form (CUPE3902)

Teaching Stipend  Teaching Stipend

Part-Time Employment Agreement  Part-Time Employment Agreement


Payroll Resources