Important Documents & Information

Student/Employer Forms:

THREE forms must be completed and returned to Course Director/Coordinator OR UTM EEU:

1.  Letter to Placement Employers (Completed by Employers)

2.  Student Declaration of Understanding (Completed by Students)

3.  Protection of Confidential Information Agreement (Completed by Students)

Police Check with Vulnerable Sector: 

If working with children, the elderly or in the special needs sector for your placement you may be required to provide the organization/placement site with a Vulnerable Sector Check (VSC) or Police Background Check PRIOR to beginning work at the site.  Depending on where you reside you will need to contact the regional or local police station to obtain the police check.

NOTE: VSCs can take some time to prepare and obtain so be sure to leave yourself with enough time PRIOR to beginning work at the site.

Select the region or city you live in for more information:

• Peel Regional Police
• Toronto Police Service
• York Region
• Halton Region
• Hamilton Police Service
• Durham Region

Click here for Education/OISE/Teacher Candidates information.

Ethics Review: 

Students, depending on the nature of their project or experience, need to read and apply the rules regarding the Ethics Review for their placement work.

Confidentiality : 

Security and confidentiality is a matter of concern for all academic interns from UTM and any other persons who have access to information, data systems or physical facilities. Each person working at the placement site holds a position of trust relative to this information.

1.  Download and Complete the Protection of Confidential Information Agreement

Safety:

- Students doing lab placements or placements involving hazardous materials must complete a WHMIS course - each department has course offerings and varying schedules.
- Students who are in a field environment (even rarely) - in the outdoors, in a variety of settings (including urban) - along with the Course Faculty Coordinator, need to have read and be aware of UofT's policy on Safety in the Field.
- Safety Abroad:  Students doing internship course placements outside of Canada are required to review the information on the UofT Safety Abroad website and consult with staff regarding travel safety, immunizations, etc. individually or in special sessions. 

Immunizations: 

Immunizations: 

Some placements require proof of certain immunizations and TB tests. You will be notified by the contact overseeing the placement process and instructed if these tests and immunizations are required. Please consult with your family doctor or the Health and Counselling Centre for more information.

Outside Organizational Forms and Policies:

Each organization in the community may have forms and policies relating to confidentiality, medical records and immunizations, along with their own security check, safety and WHMIS training, etc.  Students must fulfill separate requirements at these organizations.

Research Project Proposal/Experience Summary/Job Description

In some courses, students are required to submit a research project proposal, Experience Summary, or job description early on as part of their course mark.  In some courses, prospective employers are required to submit a paragraph or letter describing what type of experience they are offering the student, and what background and skills they hope the student already has to offer them.  Organizations may want to include projected outcomes and learning opportunities for the student.

Policies and Guidelines:

• Ontario Workplace Safety and Insurance Act

• Workplace Safety and Insurance Board (WSIB)

• Ministry of Advanced Education and Skills Development (MAESD) Guidelines for Workplace Insurance for Postsecondary Students

• Ontario Ministry of Labour – Unpaid Internships 

NOTE: Exceptions to college and university programs. The Employment Standards Act (ESA) does not apply to an individual who performs work under a program approved by a college of applied arts and technology or a university. This exception exists to encourage employers to provide students enrolled in a college or university program with practical training to complement their classroom learning.