Terms of Participation

Terms of Participation

  • Participants must complete the required application, including medical details and payments, by the specified deadline as found on the UTM Abroad website;
    • When required, the participant must submit an additional health clearance form signed by a physician at the Health and Counselling Centre;
  • Participants must accurately complete and submit the UTM Abroad medical form by the specified application deadline. When required, the participant must submit an additional medical form signed by a physician;
  • Participants must submit all required forms, information and documentation as required by the program and any associated third parties by the specified deadlines;
  • Participants must meet all outlined payment deadlines and participate in all the required sessions/events leading up to the international experience as well as reintegration and reflection events or activities held after the experience. This may include lunch and learns, training sessions, community events, pre-departure orientations, etc.;
  • Participants will continue to adhere to the University of Toronto policies including but not limited to the Code of Student Conduct and the Policy and Procedures: Sexual Harassment;
  • Participants are required to participate in a Safety Abroad workshop at UTM or at the Centre for International Experience and must register with the Safety Abroad database prior to departure;
  • Participants are responsible for familiarizing themselves and acknowledging the risk of the particular out-of-country activity, taking appropriate precautions as needed. Participants are encouraged to familiarize themselves with and monitor the Government of Canada Travel Advisories https://travel.gc.ca/travelling/advisories as well as refer to the Safety Abroad website for additional details and resources;
  • Participants are responsible for making a self-assessment regarding appropriateness of participation;
  • Participants must connect with the appropriate resource on campus and make any requests for accommodation within 30-days of the application deadline;
  • Participants are responsible for obtaining and providing proof of their travel insurance at least 30-days prior to departure. Participants are responsible for determining the adequacy of their travel insurance and ensuring it meets their medical and experiential needs for the duration of the international experience;
  • Participants are responsible for obtaining appropriate travel documentation (e.g. visitor visas). Refunds will not be awarded for trip cancellations due to delayed visa applications;
  • Participants agree to the sharing of their health and safety information with the University of Toronto staff member supporting the international experience for use in the case of an emergency;
  • Participants agree to the sharing of information between University services for matters related to their health and safety;
  • Participants are responsible for obtaining any required immunizations, seeking medical advice as needed prior to departure and ensuring they have any required medication readily available to them during the international experience. Participants are encouraged to visit the Public Health Agency of Canada website for information regarding travel vaccinations http://www.phac-aspc.gc.ca/tmp-pmv/countries-pays/index-eng.php;
  • Participants are encouraged to purchase trip cancellation insurance as it is not included in the program fees;
  • Information collected through this program may be shared with relevant parties internal and external to the University at the local and international level as required for the proper implementation of the program - information may be stored or accessed outside Canada;
  • Where applicable, participants must familiarize themselves with the participation and payment policies of associated partners and agree to abide by those policies in addition to University policies (e.g. Operation Groundswell);
  • Participants agree to remain with the group at all times including during flights and to follow the program requirements and itinerary as outlined by UTM Abroad and any associated partners;
  • Participants must familiarize themselves with the UTM Abroad Refund and Cancellation Policy https://www.utm.utoronto.ca/international/utm-abroad/refunds-cancellations;  
  • Participants that are awarded bursaries based on financial need become financially responsible for those funds and are held to the UTM Abroad Refund and Cancellation Policy.