Payroll

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UTM Payroll Deadlines


2018

 

What's New?

February 2018

2017-2018 Fall/Winter Work Study Program Final Timesheet Deadlines
February 2018

Apply by March 16 to receive the 2017 Child Care Benefit

The 2017 Child Care Benefit online application will be available on Employee Self-Service (ESS) starting February 1, 2018.

 

Eligible employees wishing to submit the 2017 Child Care Benefit Application must do so by March 16, 2018. The application is available online through Employee Self-Service (ESS). Applications will be reviewed after the deadline, and any eligible Child Care Benefit reimbursements will be deposited with your April pay.

 

If you have any questions about the Child Care Benefit Application, please review our FAQ or visit our detailed instructions page.

February 2018

Important Notice About Your T4 Slip

Tax slips will be available on ESS on February 23, 2018.

 


HR Mail Confirmation

 


The following change in UTM payroll administration will be effective September 1, 2017.

Need assistance? new

 


Employee Self-Service (ESS)


To view and print:

  • Pay statements
  • Annual pension statements
  • T4 (tax) slips  "Starting February 2018, U of T will provide paperless T4 slips through ESS only." 

Watch this clip: How to request a paper T4 slip via ESS.

Learn more about how to access to Employee Self-Service (ESS), or if you are new to ESS, please watch this video.

 

Payroll

PDF document                                                          

Save/edit Word document

 


Employee Record Forms


Employee Information Form

*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.

Social Insurance Numbers (SIN)

 

Change of Address Form 

Payroll Bank Authorization Form for Direct Deposit

 

2018 Federal (TD1) and Ontario (TD1ON) Personal Tax Credits.

*Note: Both tax forms must be completed and submitted.

TD1ON-WS Worksheet for the 2018 Ontario Personal Tax Credits Return.

FAQ:  "There is no requirement to complete a new TD1 form annually unless there are changes to the personal tax credit amounts.  If an employee is only claiming the basic personal exemption, a new TD1 is not required.  Incorrect TD1 exemptions could result in a tax liability when filing income tax and benefit return."

 


Work-Study Payroll Package


2017-2018 Fall/Winter Work-Study Bi-Weekly Payroll Deadline and Timesheet effective January 1, 2018

2017-2018 Fall/Winter Work-Study Monthly Payroll Deadline and Timesheet effective January 1, 2018

2017-2018 Fall/Winter Work-Study Bi-Weekly Payroll Package 

2017-2018 Fall/Winter Work-Study Monthly Payroll Package 

 

2018 Summer Work-Study Hiring Form

  • Please send completed Hiring Forms to:
    • Enrolment Services at workstudy@utoronto.ca or
    • by inter-campus mail to St. George Campus; Enrolment Services at 172 St. George Street, Toronto, ON, M5R 0A3
    • UTM forms: drop off in DV2075
  • Submit by the deadline of March 9, 2018.

 


Payroll Payment Forms


Bi-Weekly Time Sheet 

Bi-Weekly Time Sheet ver1.1 for casual and USW casual employment.

Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.

Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.

 


Monthly Time Sheet  

 


Kronos Information and Set Up Form


Kronos Your Time and Attendance Solution

 

T4A Payment  new

Small Traders Certificate

 

T4 Payment  T4 Payment

T4 Research Grant Payment  T4 Payment

T4A Research Award Student Fellows  T4A Research Award Student Fellows

Teaching Assistant Profile  Teaching Assistant Profile

Invigilators  Invigilators

Training Request Form (CUPE3902)

Teaching Stipend  Teaching Stipend

Part-Time Employment Agreement  Part-Time Employment Agreement

 

Payroll Resources