Human Resources - Service Update
NewHire set up Employee Information template
Submission of Payroll Documentation
Please submit all payroll requests (e.g contracts, timesheets, questions, concerns, etc.) to the following email address - payroll.utm@utoronto.ca
Your request will be assigned to the appropriate payroll staff member for follow up.
The Payroll Team regularly monitors this account throughout each business day and is committed to responding to each request in a timely manner.
When emailing multiple contracts to payroll.utm@utoronto.ca please include the following spreadsheet - UTM Payroll - Mail Cover Sheet, listing the documents in alphabetical order by the employee’s surname. Please ensure each document is attached separately and titled in the following naming convention: Surname, First name.
T2200 Process
Canada Revenue Agency (CRA) has made changes to the process for claiming home office expenses. The Temporary Flat Rate Method where an individual could claim up to a maximum of $500 in the 2022 and 2021 (maximum of $400 in 2020) tax years has been eliminated. There is also no longer a T2200S (Declaration of Conditions of Employment for Working at Home Due to COVID-19) form required.
What’s happening for the 2023 taxation year?
To date, the CRA provided the following details on the process for claiming home office expenses for the 2023 taxation year:
- Employees who were approved to work from home more than 50% of the time over a period of at least four consecutive weeks in 2023 may be eligible to claim certain home office expenses for 2023.
- The employee must be “required” to work from home. This requirement does not have to be part of the employee’s employment contract and may be a written or verbal agreement. Per CRA’s website for 2023, if an employee has voluntarily entered into a formal telework arrangement with their employer, the employee is considered to have been required to work from home.
- Form T2200 – Eligible employees who are looking to claim home office expenses for 2023 will need to have a completed T2200 form, Declaration of Conditions of Employment.
How to request a T2200?
- Employees who are eligible will need to complete the T2200 form and have it approved by their manager, director, or chair (as applicable). The T2200 form has two parts: part A (employee information – to be completed by the employee), part B (Conditions of Employment – to be completed by their manager, director, or chair). In addition, they will need to attach either a copy of their approved AWA arrangement or the UTM T2200 Attestation form (if no formal AWA in place).
- Managers will provide the employee with the signed T2200 and will forward a copy of the signed forms for our payroll records to menaka.paramanathan@utoronto.ca.
Please forward your requests to your managers no later than Wednesday, April 17, 2024.
Please note the following:
The University does not take any responsibility for an employee to make a deduction on their personal income tax return. The University recommends employees seek tax advice from their professional tax advisor on this matter.
- The name and telephone number that appears on Form T2200 is provided solely for the Canada Revenue Agency should they need to verify information that appears on the form. Employees are not to use this information for any requests or advice as the University cannot advise employees on their personal income taxes.
If you have any questions regarding this process, please email menaka.paramanathan@utoronto.ca
UTM Payroll Deadlines and Payroll Contact
Guideline update - May 8, 2019
UTM Payroll Contact (Updated February 2024)
Employee Self-Service (ESS)
To view and print:
- Pay statements
- Benefits Participation Overview
- Employment Confirmation Letter
- Annual pension statements
- T4 (tax) slips
Employee Record Forms
New or Returning Employee Set-Up Package
*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.
Social Insurance Numbers (SIN)
TD1 Forms are available online. Link: TD1 Personal Tax Credits Returns
Payroll Bank Authorization Form for Direct Deposit
Work-Study Payroll Information
What is Work Study?
Work Study is U of T's largest Work Integrated Learning program. The program offers students with the opportunity to:
- gain on-campus paid work experience.
- develop their knowledge, skills and abilities.
- explore how their academic studies transfer to career possibilities.
The program offers two streams: Work Experience and Research Experience.
Work Study is offered in two cycles, one in the Fall/Winter, and one in the Summer.
Log into your CLNx account before visiting the following sites:
- Program Requirements and Eligibility
- Work Study Program Dates
- Step-by-Step Process and Forms
- Supports for Supervisors
Payroll Forms:
To hire a Work Study student, please complete the following forms:
- Employee Information Form
- TD1 Personal Tax Credits Returns: please complete the Federal and Ontario forms.
- Payroll Bank Authorization Form for Direct Deposit: you must include a void cheque or a direct deposit slip (downloaded from the employee’s bank).
Follow the UTM payroll deadlines* for timesheet submission. Download timesheet from the CLNx system:
*For payroll deadline, please see current information posted on this website.
For more information on the Work Study Program, please visit:
If you have any questions about the Work Study Program, please email workstudy.utm@utoronto.ca
Payroll Payment Forms
Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.
Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.
Kronos Information and Set Up Form
Kronos Your Time and Attendance Solution
The Kronos set-up form is submitted along with the Letter of Offer and Employee Information Package. Kronos access ends following the Letter of Offer end date.
Department Kronos support Payroll Rep
Department Kronos Set Up Form | Last Updated (D/M/Y) |
---|---|
HMALC | 30.08.2021 |
IMI / MMI / MBiotech / MMPA | 16.06.2021 |
Management | |
RGASC / ISUP | 10.06.2021 |
- UMI
- UMS
- UMF (updated Aug13, 2019)
- Payroll Adjustment Request
Department | Kronos Set Up Form | Last Updated |
---|---|---|
Accessibility | UMACC | August 31, 2020 |
CSE | UMSCSE | August 31, 2020 |
IEC | UMSIEC | August 31, 2020 |
Vivarium |
Monthly Payment Forms
T4A Research Award Student Fellows
Training Request Form (CUPE3902)
Part-Time Employment Agreement
Payroll Resources