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UTM Payroll Deadlines

December 2017  *** Advanced December Payroll Deadlines ***

What's New?

January 2018 Important Notice About Your T4 Slip


HR Mail Confirmation


The following change in UTM payroll administration will be effective September 1, 2017.

Need assistance? new


Employee Self-Service (ESS)

To view and print:

  • Pay statements
  • Annual pension statements
  • T4 (tax) slips 

"Starting February 2018, U of T will provide paperless T4 slips through ESS only.  Should you wish to request a paper delivery of your 2017 and future T4 slips, please log into ESS and submit the request online no later than January 31, 2018."

Watch this clip: How to request a paper T4 slip via ESS.

Learn more about how to access to Employee Self-Service (ESS), or if you are new to ESS, please watch this video.



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Employee Record Forms

Employee Information Form

*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.

Social Insurance Numbers (SIN)


Change of Address Form 

Payroll Bank Authorization Form for Direct Deposit


2018 Federal (TD1) and Ontario (TD1ON) Personal Tax Credits.

*Note: Both tax forms must be completed and submitted.

TD1ON-WS Worksheet for the 2018 Ontario Personal Tax Credits Return.


Work-Study Payroll Package

2017-2018 Fall/Winter Work-Study Bi-Weekly Payroll Deadline and Timesheet effective January 1, 2018

2017-2018 Fall/Winter Work-Study Monthly Payroll Deadline and Timesheet effective January 1, 2018

2017-2018 Fall/Winter Work-Study Bi-Weekly Payroll Package 

2017-2018 Fall/Winter Work-Study Monthly Payroll Package 


2017-2018 Fall/Winter Work-Study Hiring Form

  • Please send completed Hiring Forms to:
    • Enrolment Services at or
    • by inter-campus mail to St. George Campus; Enrolment Services at 172 St. George Street, Toronto, ON, M5R 0A3
    • UTM forms: drop off in DV2075
  • Submit by the deadline of October 6, 2017.


Payroll Payment Forms

Bi-Weekly Time Sheet 

Bi-Weekly Time Sheet ver1.1 for casual and USW casual employment.

Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.

Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.


Monthly Time Sheet  


Kronos Information and Set Up Form

Kronos Your Time and Attendance Solution

  • UML (Effective November 13, 2017)
  • UMI


T4A Payment  new

Small Traders Certificate


T4 Payment  T4 Payment

T4 Research Grant Payment  T4 Payment

T4A Research Award Student Fellows  T4A Research Award Student Fellows

Teaching Assistant Profile  Teaching Assistant Profile

Invigilators  Invigilators

Training Request Form (CUPE3902)

Teaching Stipend  Teaching Stipend

Part-Time Employment Agreement  Part-Time Employment Agreement


Payroll Resources