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UTM Payroll Deadlines



What's New?


March 2018

2017-2018 Fall/Winter Work Study Program Final Timesheet Deadlines


March 2018

Reminder: March 16 is the submission deadline for the 2017 Child Care Benefit (CCB)

The 2017 Child Care Benefit online application will be available on Employee Self-Service (ESS) starting February 1, 2018.


Eligible employees wishing to submit the 2017 Child Care Benefit Application must do so by March 16, 2018. The application is available online through Employee Self-Service (ESS). Applications will be reviewed after the deadline, and any eligible Child Care Benefit reimbursements will be deposited with your April pay.


If you have any questions about the Child Care Benefit Application, please review our FAQ or visit our detailed instructions page.

February/ March 2018

Important Notice About Your T4 Slip

2017 T4, T4A, and T4ANR tax slips are available as of Friday, February 23, 2018.


All employees with access to ESS will be able to view and print copies of their 2017 tax slips on Thursday, February 23, 2018. No paper copies will be provided.


Those individuals without ESS access may request a copy from Central Payroll Services by sending an email to after March 5, 2018. 

March 2018

Reminder: March 16 is the deadline to submit a request to change the benefits

If you’re enrolled in U of T’s  benefit plans, you have until March 16 to submit a request to change the benefits.  This is the only time during the year that benefits coverage can be changed (excluding changes to family status). To change your level of coverage or to opt into a new plan, contact your HR Divisional Office. 


HR Mail Confirmation


The following change in UTM payroll administration will be effective September 1, 2017.

Need assistance? new


Employee Self-Service (ESS)

To view and print:

  • Pay statements
  • Benefits Participation Overview
  • Employment Confirmation Letter
  • Annual pension statements
  • T4 (tax) slips  "Starting February 2018, U of T will provide paperless T4 slips through ESS only." 

Watch this clip: How to request a paper T4 slip via ESS.

Learn more about how to access to Employee Self-Service (ESS), or if you are new to ESS, please watch this video.



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Employee Record Forms

Employee Information Form

*Note: The employee information set up form must accompany all non-appointed bi-weekly and monthly letters of offer and/or contracts.

Social Insurance Numbers (SIN)


Change of Address Form 

Payroll Bank Authorization Form for Direct Deposit


2018 Federal (TD1) and Ontario (TD1ON) Personal Tax Credits.

*Note: Both tax forms must be completed and submitted.

TD1ON-WS Worksheet for the 2018 Ontario Personal Tax Credits Return.

FAQ:  "There is no requirement to complete a new TD1 form annually unless there are changes to the personal tax credit amounts.  If an employee is only claiming the basic personal exemption, a new TD1 is not required.  Incorrect TD1 exemptions could result in a tax liability when filing income tax and benefit return."


Work-Study Payroll Package

2017-2018 Fall/Winter Work-Study Bi-Weekly Payroll Deadline and Timesheet effective January 1, 2018

2017-2018 Fall/Winter Work-Study Monthly Payroll Deadline and Timesheet effective January 1, 2018

2017-2018 Fall/Winter Work-Study Bi-Weekly Payroll Package 

2017-2018 Fall/Winter Work-Study Monthly Payroll Package 


2018 Summer Work-Study Hiring Form

  • Please send completed Hiring Forms to:
    • Enrolment Services at or
    • by inter-campus mail to St. George Campus; Enrolment Services at 172 St. George Street, Toronto, ON, M5R 0A3
    • UTM forms: drop off in DV2075
  • Submit by the deadline of March 9, 2018.


Payroll Payment Forms

Bi-Weekly Time Sheet 

Bi-Weekly Time Sheet ver1.1 for casual and USW casual employment.

Bi-Weekly Time Sheet ver1.2 for casual and USW casual employment.

Bi-Weekly Time Sheet for CUPE casual and CUPE FT/PT L 3261 use only.


Monthly Time Sheet  


Kronos Information and Set Up Form

Kronos Your Time and Attendance Solution


T4A Payment  new

Small Traders Certificate


T4 Payment  T4 Payment

T4 Research Grant Payment  T4 Payment

T4A Research Award Student Fellows  T4A Research Award Student Fellows

Teaching Assistant Profile  Teaching Assistant Profile

Invigilators  Invigilators

Training Request Form (CUPE3902)

Teaching Stipend  Teaching Stipend

Part-Time Employment Agreement  Part-Time Employment Agreement


Payroll Resources