Documentation Requirements

Guidelines for Documentation

  1. Must be recent and be updated as requested by the office. If the student's condition is a chronic and/or changing condition, the student must provide updated documentation so that an accurate picture of the students functioning can be established and so that their accommodations can be adjusted accordingly.
  2. Documentation should describe the student’s functional limitations and restrictions due to their disability or condition, provide a diagnosis where possible with the student’s permission, note how the condition manifests and its effect/impact on academic performance. The documentation must be thorough enough to support the accommodations being considered.
  3. A licensed professional, qualified in the appropriate specialty area, should provide documentation.
  4. A list of prescribed medications, possible side effects, and effects on academic performance is strongly recommended.
  5. Permission to consult with the practitioner who supplied the documentation may be required.
  6. The specialist MUST use their office stamp on the Medical Certificate or provide a signature on letterhead.
  7. An individual who is impartial must provide documentation, specifically someone not related to the student. The Centre’s medical certificate can be downloaded below:
    AccessAbility Services Medical Certificate

 

Documentation Guidelines for Specific Conditions

The following are broad guidelines for the types of documentation required by the Centre for specific conditions in order to provide services.

  • Acquired Brain Injury
  • Asperger's Syndrome
  • Attention Deficit / Hyperactivity Disorder
  • Visual Disability
  • Chronic Medical Disability
  • Deaf, Deafened or Hard of Hearing
  • Functional / Fine Motor
  • Learning Disability
  • Mental Health Disability
  • Mobility Disability
  • Temporary Disability

 

Acquired Brain Injury

  • The AccessAbility Services Medical Certificate completed by your physician/specialist stating the nature and impact of the disability including difficulties experienced, recommended accommodations.
  • A copy of a neuro-psychological assessment.
  • A letter from your high school citing the accommodations received (if applicable).

Asperger's Syndrome

  • The AccessAbility Services Medical Certificate from a psychologist or psychiatrist stating the nature of the disability, characteristics of the disability, difficulties experienced, medication and side effects and recommended accommodations/strategies.
  • A letter from your high school citing the accommodations received (if applicable).

Attention Deficit / Hyperactivity Disorder

  • A copy of a recent diagnostic report (three years or less) which states the nature of the disability, symptoms and difficulties experienced, recommended accommodations/strategies.
  • A letter from your high school citing the accommodations received (if applicable).

Visual Disability

  • The AccessAbility Services Medical Certificate which includes the nature of the disability, visual acuity, difficulties experienced and recommended accommodations.
  • A letter from your high school citing the accommodations received (if applicable).

Chronic Medical Disability

  • The AccessAbility Services Medical Certificate completed by your physician/specialist stating the nature and impact of the disability including difficulties experienced, recommended accommodations, medications and any side effects.
  • A letter from your high school citing the accommodations received (if applicable).

Deaf, Deafened or Hard of Hearing

  • A copy of your most recent audiological examination, which includes the nature of the disability, degree, configuration of loss, difficulties experienced and recommended accommodations.
  • A letter from your high school citing the accommodations received (if applicable).

Functional / Fine Motor Disability

  • The AccessAbility Services Medical Certificate completed by your physician/specialist stating the nature and impact of the disability including difficulties experienced, recommended accommodations, medications and any side effects.
  • A letter from your high school citing the accommodations received (if applicable).

Learning Disability

  • Copy of a comprehensive psycho-educational testing, administered by a registered psychologist, within the last three years to five years stating the nature of the learning disability, all test scores, a description of the academic difficulties resulting from the disability and recommended accommodations.
  • A letter from your high school citing the accommodations received (if applicable).
  • The Centre can provide you with testing if required. Please book an appointment by calling (905) 569-4699 as soon as possible.

Mental Health Disability

  • The AccessAbility Services Medical Certificate from a psychologist or psychiatrist stating the nature of the disability, characteristics of the disability, difficulties experienced, medication and side effects and recommended accommodations/strategies.
  • A letter from your high school citing the accommodations received (if applicable).

Mobility Disability

  • The AccessAbility Services Medical Certificate, that includes the nature of the disability, description of difficulties experienced and recommended accommodations.
  • A letter from your high school citing the accommodations received (if applicable).

Temporary Disability