Information for Job Shadow Hosts

Host page for JSP, image of man in brown tweed suit sitting with a cup of coffee

Thank you for considering hosting a job shadow student! You’ll find lots of information below about being a host, our goals, and the logistics around the placement. If you have any questions or would like to be added to our contact list, please email the Coordinator, Partner Relations for Experiential Learning at dimitra.tsalpouris@utoronto.ca.

 

What is a job shadow?

Job shadow is a model of experiential learning whereby students gain a first-hand look at a work environment within an industry. During this experience, students engage with professionals/hosts who can help in their academic decision-making and career planning. Job shadow connects students with employers in a meaningful way and provides an opportunity to test-drive a career and get a sneak peak at what life might look like post-graduation.

 

Benefits to becoming a host

  • Opportunity to look at your job from a student’s perspective and rediscover the excitement that led you to pursue the career;
  • Give back to the community as an experienced professional who can offer valuable advice to students starting their career;
  • Promote your organization and share your personal career story with enthusiastic UofT students;
  • Network with bright UofT students and get exposure to recent grads in the same field;
  • Get a heads up on recruiting and talent scouting and be able to showcase upcoming volunteer or employment opportunities;
  • Make connections with staff at UTM to build future partnerships;
  • Increase your brand’s presence on campus!

 

What kinds of career paths are UTM students interested in?

Business (Finance & Administration; Human Resources) Communications (Marketing; Public Relations)  Education (Advocacy/Outreach, Teaching, Administration)  Government (Immigration; Research; Policy)  International Development  Non-profit (Activism; Community Development; Fundraising)  Social Work (Corrections; Counselling; Support Services)  Healthcare (Clinical; Community; Hospital; Alternative health care) Physical Rehabilitation (physiotherapy, chiropractic, massage therapy) Manufacturing (Mechanical, Chemical, and Civil Engineering) Performance Arts (Composition; Music Therapy; Set designer; Producer; Director) Research and Development

 

How do I host a job shadow student?

We have created a streamlined process to help make participation in the Extern Job Shadow Program easy.

 

Fall 2017 Dates

Details
September 8, 2017 Complete and submit host commitment form
September 11, 2017 Receive confirmation of submissions and logistics
September 22, 2017 Receive student information
October 6, 2017 Confirm agenda/activities for the placement
October 10-20, 2017 Placements
October 31, 2017 Complete and submit feedback survey

 

Winter 2018 Dates

Details
January 12, 2018 Complete and submit host commitment form
January 15, 2018 Receive confirmation of submissions and logistics
January 26, 2018 Receive student information
February 9, 2018 Confirm agenda/activities for the placement
February 12-23, 2018 Placements
March 9, 2018 Complete and submit feedback survey
 

 

Spring 2018 Dates

Details
March 29, 2018 Complete and submit host commitment form
April 2, 2018 Receive confirmation of submissions and logistics
April 13, 2018 Receive student information
April 27, 2018 Confirm agenda/activities for the placement
April 30-May 11, 2018 Placements
May 28, 2018 Complete and submit feedback survey
 

 

Note: All students participating in Job Shadow are required to complete two preparatory modules (one online and one in-person) that cover topics such as expectations, professionalism, and appropriate questions to ask an employer in an informational setting.

 

What does a job shadow day look like?

The goal is to provide students with an authentic experience in a work environment, so you can design the day as you see fit based on your role and the needs of the organization. Three main areas that should be covered include an introduction to your organization, interaction with some of your colleagues/employees, and a chance for students to ask questions about your work, education, and career path.

Sample of a full-day program:

Time Details
9:00-10:00am Arrival, introductions, and meeting staff
10:00-11:00am Tour of facilities
11:00-12:00pm Team meeting
12:00-1:00pm Lunch time with staff
1:00-2:00pm Interactions with your colleagues (presentation/hands-on activity)
2:00-3:00pm Meeting with HR to discuss hiring practices
3:00-4:00pm Closing questions/Reflections

 

 

Do I get to choose which student will shadow me?

UTM staff will evaluate applications and assign students to hosts.

 

My organization often deals with client confidentiality/confidential documents. Can students sign any type of non-disclosure agreement?

It is best to proceed with your office policy regarding documentation your organization requires for a student visit. You may want to plan a student’s visit so that it will not interfere with any confidential matters but still allow them to experience the workplace. In our preparatory sessions, we highlight the importance of respecting confidentiality and discretion.

 

Do I need to provide lunch, transportation, or parking?

Ultimately, it is the student’s responsibility to cover costs associated with their placement. However, if you would like to provide assistance, you can communicate directly with the student while planning their visit. 

 

 

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