General Information

General Information (F.A.Q.). Banner. A student smiling while looking at their laptop computer.

Here are some Frequently Asked Questions that will get you started on Student Groups. 

List of Frequently Asked Questions:

Inquiries

For all questions and feedback regarding Student Groups, please contact:

Sako Khederlarian
Student Engagement Coordinator, Student Organizations & Outreach

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What is Ulife recognition?

Ulife recognition is official University of Toronto recognition for student groups that allows a different set of benefits and services including the use of "University of Toronto" in the group name, booking rooms and tables in buildings outside of the Student Centre, and more. More information on Ulife recognition can be found at UTM-Ulife Recognition. You can apply for both UTMSU and Ulife recognition to gain benefits of both. 


What is UTMSU recognition?

UTMSU recognition offers a set of benefits including opportunities for program funding, Student Centre bookings, office space, and more. A UTM-based group seeking UTMSU recognition can find details and documents needed at www.utmsu.ca/clubs-documents


How do I join a club as a general member?

Membership for each Student Group varies but you can contact the student group directly to inquire about their membership. You can approach them through their emails or during Clubs Week in the beginning of each academic year. 


How do I join a club as an executive member?

Elections for Student Groups take place usually around February - March. You can contact the student group you want to be a part of to inquire about the nomination process. 


How can I book tables in the Student Centre?

If you are a UTMSU recognized student group, you can book tables in the Student Centre through the UTMSU. 


How can I book tables in other buildings outside of the Student Centre?

If you are a Ulife recognized student group, you can book tables in Deerfield Hall, Davis, IB, Kaneff, or CCT through a table booking account from the Centre for Student Engagement website. In order to make an account, all student groups must go through an online table booking training. 


How can I book rooms in the Student Centre?

If you are a UTMSU recognized student group, you can book rooms in the Student Centre through the UTMSU.


How can I book rooms in other buildings outside of the Student Centre?

If you are a Ulife recognized student group, you can book rooms at UTM by filling out the room booking request form


What process do I have to follow for re-recognition by Ulife?

The primary contact on Ulife from the past year should log into www.ulife.utoronto.ca and edit the Group Leaders page to include the new primary and secondary contacts. Once the contacts are updated, the new primary contact can then log into www.ulife.utoronto.ca and click on "renew application" to apply for re-recognition. If there are any updates to the group's constitution, the new version of the constitution must be submitted at this time.


 What process do I have to follow for re-recognition by UTMSU?

The process for re-recognition is outlined at a mandatory meeting that usually takes place in April. The documents needed for re-recognition can be found at www.utmsu.ca/clubs-documents.


What other services can I request through Ulife?

Besides official UofT recognition, Student Groups can also request other services through Ulife including: 

  • Requesting a utoronto email address for the student group
  • Requesting a email mailing list (listserv) for their student group
  • Requesting a campus group web space

What other services does Centre for Student Engagement offer for Student Organizations?

The UTM Centre of Student Engagement offers the following services for Student Groups: 


What opportunities are there for extra funding?

There are plenty of opportunities for Student Groups to apply for extra funding for their programming. Some of these are listed on our website and include the Good Ideas Fund, Community-Engaged Intitiative Grant, Ian Orchard Student Initiative Fund, and more. The UTM Collaboration Fund is organized by the Centre for Student Engagement and offers funding based on collaboration between student groups. UTMSU also offers a variety of extra funding opportunities that might include: Green grants, Collaboration funding, Emergency funding, and Summer funding. Forms for these can be found on their website at www.utmsu.ca/clubs-documents.


What other services does UTMSU provide for Student Organizations? 

Some of the other services UTMSU offers are: audit training, a resource binder, graphic design requests, and more. You can find more information on their website at www.utmsu.ca.


How do I carry out elections for my Club? 

If your student group is an Student Society, you can fill out the online elections request form to host your elections on www.voting.utoronto.ca. This service is only for Student Societies such as UTM Athletic Council, UTM Residence Council, and Academic Socieites. 


How do I get the executive positions of my Student Organization recognized on the CCR (Co-Curricular Record)?

Representatives from your Student Group should attend a CCR training session to become familiar with the procedure. The procedure to get on the CCR is outlined on our website

 


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