Here are some Frequently Asked Questions that will get you started on Student Groups.
List of Frequently Asked Questions:
- What is Ulife recognition?
- What is UTMSU recognition?
- How do I join a club as a general member?
- How do I join a club as an executive member?
- How can I book tables in the Student Centre?
- How can I book tables in other buildings outside of the Student Centre?
- How can I book rooms in the Student Centre?
- How can I book rooms in other buildings outside of the Student Centre?
- What process do I have to follow for re-recognition by Ulife?
- What process do I have to follow for re-recognition by UTMSU?
- What other services can I request through Ulife?
- What other services does Centre for Student Engagement offer for Student Groups?
- What opportunities are there for extra funding?
- What other services does UTMSU provide for Student Groups?
- How do I carry out elections for my Club?
- How do I get the executive positions of my Student Group recognized on the CCR (Co-Curricular Record)?
For all questions and feedback regarding Student Groups, please contact:
- Room 2077, William G. Davis Building (Find us on a map here!)
- Phone: 905-828-3962
- Email: firstname.lastname@example.org or email@example.com
Ulife recognition is official University of Toronto recognition for student groups that allows a different set of benefits and services including the use of "University of Toronto" in the group name, booking rooms and tables in buildings outside of the Student Centre, and more. More information on Ulife recognition can be found at UTM-Ulife Recognition. You can apply for both UTMSU and Ulife recognition to gain benefits of both.
UTMSU recognition offers a set of benefits including opportunities for program funding, Student Centre bookings, office space and more. A UTM-based group seeking UTMSU recognition can find details and documents needed at www.utmsu.ca/clubs-documents.
Membership for each Student Group varies but you can contact the student group directly to inquire about their membership. You can approach them through their emails or during Clubs Week in the beginning of each academic year.
Elections for Student Groups take place usually around February-March. You can contact the student group you want to be a part of to inquire about the nomination process.
If you are a UTMSU recognized student group, you can book tables in the Student Centre through the UTMSU.
If you are a Ulife recognized student group, you can book tables in Deerfield Hall, Davis, IB, Kaneff or CCT through a table booking account from the Centre for Student Engagement website. In order to make an account, all student groups must go through an online table booking training.
If you are a UTMSU recognized student group, you can book rooms in the Student Centre through the UTMSU.
If you are a Ulife recognized student group, you can book rooms at UTM by filling out the room booking request form.
The primary contact on Ulife from the past year should log into www.ulife.utoronto.ca and edit the Group Leaders page to include the new primary and secondary contacts. Once the contacts are updated, the new primary contact can then log into www.ulife.utoronto.ca and click on 'renew application' to apply for re-recognition. If there are any updates to the group's constitution, the new version of the constitution must be submitted at this time.
The process for re-recognition is outlined at a mandatory meeting that usually takes place in April. The documents needed for re-recognition can be found at www.utmsu.ca/clubs-documents.
Besides official U of T recognition, Student Groups can also request other services through Ulife including:
- requesting a utoronto email address for the student group
- requesting a email mailing list (listserv) for their student group
- requesting a campus group web space
The UTM Centre of Student Engagement offers the following services for Student Groups:
- Table bookings in buildings outside of the Student Centre
- Room bookings in buildings outside of the Student Centre
- Bank Letters
- Online elections for Student Academic Societies
- Resources to aid Student Groups
- Funding opportunities
- Networking nights
- Student Groups Awards
- CCR training for Student Groups to have their executive team positions approved on the Co-Curricular Record.
- Workshops by request for Student Groups to help with team building and more
There are plenty of opportunities for Student Groups to apply for extra funding for their programming. Some of these are listed on our website and include the Good Ideas Fund, Community-Engaged Intitiative Grant, Ian Orchard Student Initiative Fund and more. The UTM Collaboration Fund is organized by the Centre for Student Engagement and offers funding based on collaboration between student groups. UTMSU also offers a variety of extra funding opportunities that might include: Green grants, Collaboration funding, Emergency funding and Summer funding. Forms for these can be found on their website at www.utmsu.ca/clubs-documents.
Some of the other services UTMSU offers: audit training, a resource binder, graphic design requests and more. You can find more information on their website at www.utmsu.ca.
If your student group is an Student Society, you can fill out the online elections request form to host your elections on www.voting.utoronto.ca. This service is only for Student Societies such as UTM Athletic Council, UTM Residence Council and Academic Socieites.
How do I get the executive positions of my Student Organization recognized on the CCR (Co-Curricular Record)?