Online Elections for Academic Societies

Online Elections (for Academic Societies)

Each academic society must outline their election process in their Constitution. Academic Societies must follow the election processes outlined below by both UTMSU and the University to ensure democratic processes are followed.

UTMSU Election Process for Academic Societies

  • All registered societies must hold an election by the end of February
  • All elections require a Chief Returning Officer (CRO) who will set up the elections online at www.voting.utoronto.ca or in person (as outlined below)
  • Elections must be open to all interested candidates that are student members of the Subject POSt of the respective society
    • Only students who are registered in the respective subject POSt(s) are eligible to run
  • All elections must have a CRO (Chief Returning Officer) supervising the electoral process.
    • The CRO must be unbiased and must be approved by the Campus Groups Coordinator.
  • Advertising for elections is mandatory and is to take place over a period that lasts a minimum of one week, unless otherwise approved by the Campus Groups Coordinator, UTMSU and/or ASAC.
    • Advertising must be visible throughout campus and on the Society's social media
    • Mass emails should be sent to all program and society members, as well as the VP University Affairs and Campus Groups Coordinator
  • A nomination period following the advertising period must be set for a period that lasts for at least one week
  • A campaign week will be held in the week following the closure of the nomination period
  • Elections are to take place during or following the campaign week
    • The society must have the medium of the election approved by the Campus Groups Coordinator
  • If no one opts to run in the election for a particular position, the former executives have the right to collectively appoint a suitable candidate for that position
    • This candidate must be subsequently approved by the VP University Affairs
  • Societies are encouraged to manage their elections online at www.voting.utoronto.ca (outlined below), set up by their CRO in collaboration with UTM’s Office of Student Life and UTMSU

Timelines

Academic society elections should run each year beginning on the first Monday of February, and conclude no later than the second Friday in March. If an election is not complete by the second Friday in March, the academic society may ask ASAC for an extension.

UElecT for Academic Societies

U-elecT (voting.utoronto.ca) is the online student election system for Student Societies at the University of Toronto to perform their referenda or elections. This page outlines the steps to be taken by the group’s Senior Election Officer (SEO) to register and use U-elecT.

Note: The system does not currently allow for preferential or ranked voting methods.

Before geting started, you must email the UTMSU VP of University Affairs: vpua@utmsu.ca

The UTMSU Vice President of University Affairs will refer you to the Centre for Student Engagement. To get started, the SEO must make an appointment with the Student Engagement Coordinator at least two (2) weeks prior to when the group will hold its referendum or election.

Please fill out this form to request an appointment

The SEO must bring the following information and documents to the meeting:

  • The name of the group
  • Their UTORid
  • A document that proves status as the appointed SEO, e.g. letter from the executive, meeting minutes documenting motion approval of appointment, etc.

The SEO will be required to sign an Agreement of the Senior Election Officer for Use of the Election System before being assigned the role of Student Leader on U-elecT. 

Appeal Process

Any complaints that arise during the course of elections, or as a result of elections must be brought to the attention of the Campus Groups Coordinator in written form within 72 hours of the elections. The ASAC Committee withholds the right to nullify any society election results if evidence of gross misconduct has been found in the operation of the election.