Changes to Zoom cloud recordings retention policy and recording clean-up on June 30

Monday, May 17, 2021 - 10:31am
Please see the below notice regarding changes to Zoom Cloud Recording Storage. If you do not use Zoom or you do not use Zoom Cloud recordings, no action is required. 

WHAT: 
All Zoom recordings saved to the cloud prior to May 1, 2021, will be automatically deleted on June 30, 2021. A 120-day retention policy will be implemented as well. 

WHEN:
June 30, 2021, at 1:00 PM

REASON:
There is a limited amount of Zoom cloud storage available to U of T via our institutional agreement. To ensure there is always space available for day-to-day teaching and administrative needs, U of T is implementing a 120-day retention policy.  

Zoom cloud storage is intended to be temporary. The retention policy will allow enough time to transfer recordings that you wish to keep to permanent storage. 

ACTION REQUIRED PRIOR TO JUNE 30:
Faculty and staff will need to download all Zoom recordings they wish to keep and transfer them to one of the following three storage options: 

  • MS Streams  
  • My Media 
  • OneDrive     

To assist you with this transition, we have created three how-to videos and articles that include instructions on saving and transferring a copy of your recording made before May 1, 2021.

If you have any questions or need more information, please submit a ticket or contact the UTM Service Desk at helpdesk.utm@utoronto.ca or 905-569-4300. We will respond to your questions and provide additional resources and assistance.