Erindale College Council

MINUTES OF THE RESOURCE PLANNING AND PRIORITIES COMMITTEES of Erindale College Council held on Tuesday, February 25, 2003 at 3:10 p.m., in the Ante Chamber, room 3129, South Building

PRESENT: G. Sprules (in the Chair), P. Donoghue, M. Overton, A. Mirza, C. Capewell, P. Silcox, G. Anderson, B. Schneider, A. Mullin, P. King, C. Ferencz Hammond.

REGRETS: I. Orchard, M. Lettieri, R. Baker, G. Crawford, J. C. Poë, G. Gad, G. Katz

  1. Adoption of the Agenda
    The Agenda was approved. (M. Overton / P. King)

  2. Minutes of the Previous Meeting
    The Minutes of the January14, 2003 meeting of the Resource Planning and Priorities Committee were approved (P. Silcox /M. Overton).

  3. Business Arising from the Minutes

  4. New Business:

    a) Update on the Athletics Facility – K. Duncliffe / M. Overton
    K. Duncliffe submitted a report to the Committee entitled New Physical Education, Athletics, Recreation and Wellness Centre Information Report. He stated that a planning committee of student leaders, faculty, staff and alumni undertook an extensive consultative process beginning in September of 2001 regarding the Centre. He explained that the total cost of the initial project was estimated to be $38.53M, and consisted of multiple phases. In March of 2002, the group Quality of Service to Students (QSS) approved a fee increase for students in incidental fees, which resulted in approximately $16M towards the project. He added that the Provostial match of $0.50 for every dollar contributed by the students (up to a maximum of $7M) adds another $7M in available funds to cover the project’s capital costs. Along with contributions from Alumni and UTM, the total available funding for the Athletics/Wellness Centre is estimated to be $24.5M.

    In its initial proposal, the Athletics planning committee recommended the following elements to be included in the final capital project: a 25 metre pool, a triple gymnasium, a multipurpose auxiliary gymnasium, a cardio/strength fitness area and teaching studio, three international squash courts, an indoor casual running track, an outdoor seasonal ice pad and a field house. Due to the availability of funds, it was envisioned that the project would need to be built in phases. By reusing the existing physical education and athletics facilities located in the South Building and constructing an addition to part of the southern face of the building, most of the necessary elements of the first phase of the plan (all elements except the ice pad and field-house) could be realized within the available funding, with the notable exception of one gymnasium. It was noted that the alternate site plan had marginally less overall space allocation than the previous project plan, but at approximately $7M less in capital costs. K. Duncliffe commented that the alternate site plan was consistent with the planning principles set out by the users committee.

    K. Duncliffe informed the Committee that on February 28, 2003, the Athletics Wellness Centre Planning Committee would meet to discuss the alternate site details.

    The Chair invited comments from the Committee. In response to a member’s question, K. Duncliffe explained that because of the close proximity of parking availability, including the planned aboveground parking structure, the new location was in a good position to handle the expected traffic flow. He added that if the anticipated student services plaza will be located in the existing Library, a unified area for student services would be achieved. In response to a member’s question regarding converting the existing Athletics space to faculty research space, P. Donoghue explained that wet lab space would be available once the existing Library space is reconfigured. Another member commented that the alternate site plan was very similar to a plan proposed in the early 1990s. Some members expressed concern that the relocation of the athletics centre would move the focal point of activity away from the middle to the southern end of the campus. However, it was also felt that the cost savings and other benefits of the plan would outweigh these concerns. Additional benefits cited by M. Overton include an aesthetically enhanced southern exposure and the maintenance of Lot 2 parking spaces.

    Motion THAT the Resource Planning and Priorities Committee endorse the updated Athletics/Wellness Centre plan. (P. Silcox /P. Donoghue) The Motion was carried unanimously.

    b) Update on UTM Capital Plans – P. Donoghue

    Paul Donoghue gave an update on UTM’s capital expansion projects. Regarding residence construction, he stated that Phase 7 had experienced some delays as a result of the extreme weather, but added that the general contractor felt that this lost time could be regained. Phase 8 is targeted for completion in September of 2005. He announced that the contract for the CCIT facility was awarded to Ellis Don, with the target completion date of early August 2004. He reported that the result of UofT’s SuperBuild submission, of which the Student Learning Centre is a substantial part, should be known by the end of March. The project’s cost is $36M, which includes renovations for secondary effects and is slated to open in September of 2005.

    P. Donoghue reported that there was a public meeting between the City of Mississauga and UTM’s neighbours. It was expected that the City would announce its plans regarding improvements to Mississauga Road, but the unveiling of this plan did not materialize. He added that the users committee for the new entrance is being finalized and that the entrance’s technical design was near completion. This users committee would oversee the planning of the new entrance up to the end of the construction road, the reconfiguration of the internal road system and drop-off area, the reconfiguration of the current main entrance and the design and placement of the aboveground parkade. The City of Mississauga has expressed its willingness to fund the reconfiguration of the current entrance so that three outbound lanes replace the inbound lane. He stated that the construction of the new entrance would proceed as planned, but its unveiling would wait until improvements to Mississauga Road were complete. In addition, he reported that talks with Springbank Visual Arts Centre were still ongoing, and he expressed optimism that the Centre’s space will become available for UTM’s use as a welcome centre in the future.

  5. Other Business

    Mark Overton announced that the faculties of Arts and Science with respect to ancillary fees had been redefined, so that the classification for full and part-time student status had been changed. In the past, full-time student status was defined as 80% of a 5.0 course load, or an equivalent of 4.0 courses or more. This meant that a part-time student was defined as one taking 3.5 courses or fewer. The new classification for full-time students follows that of OSAP and other universities, and is defined as 60% of a 5.0 course load, or an equivalent of 3.0 courses or more. With the new system, a part-time student is defined as one taking 2.5 courses or fewer. M. Overton explained that part-time students have now become eligible for UTAPS funding. In addition, part-time incidental fees, which were 30% of full-time fees, with this change have decreased to 20% of full-time incidental fees. He added that this status change has the general support of both ECSU and EPUS, but there is major opposition from the Association of Part-time Students (APUS) because this change has decreased its membership substantially. He also noted that in the past, all summer students were considered as part-time; with the current status change, any student taking 1.5 or 2.0 courses or more in the summer will be considered as full-time students for incidental fee purposes.

    He added that in the deregulated fee programs (Computer Science, CCIT, Commerce and Management) where students pay a flat program fee, set at 4.0 credits or more, this new definition of student status would have no impact.

    In response to a member’s question, M. Overton explained that this change would be in effect from May of 2003 and would initially affect approximately 1000 students.

  6. Next Meeting
    The next meeting of the Resource Planning and Priorities Committee will be on Tuesday, March 25, 2003.

  7. Adjournment
    The meeting was adjourned at 4:30 p.m. (P. Silcox / P. Donoghue)