Erindale College Council

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, April 1, 2003 at 12:15 p.m., in the Alumni Lounge Room 3138, South Building.

Present: J. Poë (in the Chair), I. Orchard, P. Donoghue, G. Sprules, J. Seel, C. Ferencz Hammond
Regrets: S. Aster, E. Martin, A. Mirza

The Minutes of the previous meeting (March 5, 2003) were approved. The Executive Committee met to set the agenda for the April 11, 2003 meeting of Erindale College Council. The Chair, J. Poë, called on the chair of each standing committee to summarize recent business and to submit potential agenda items.

Gary Sprules reported on behalf of the Resource Planning and Priorities Committee. The Committee had not met since the last Erindale College Council meeting of March 13, 2003. G. Sprules commented that since the last meeting, there had been much progress on the planning of the Centre for Athletics and Wellness. He proposed that an update on recent developments regarding this project be added to the agenda of the upcoming Resource Planning and Priorities Committee meeting, scheduled for April 9, 2003. The Vice President and Principal stated that he and Vice Principal Academic, Cheryl Misak were ready to give details to the UTM Community on departmental restructuring. He added that their presentation would also include UTM’s budget allocation for departmental restructuring. Gary Sprules stated that the Vice Principal, Research, Professor Ullli Krull had requested to be added to the agenda in order to make a presentation to the committee on the Canadian Innovation Agenda and the potential for UTM’s involvement in this initiative. The Chair of College Council questioned whether or not this presentation required endorsement from the various standing committees and expressed concern regarding the timeframe the UTM community would have to consider this presentation. Ian Orchard explained that Ulli Krull was working with various agencies in the local, provincial and federal governments and with industry to develop partnerships and develop projects that would take advantage of the government’s Innovation Agenda. It was decided that the Chair of College Council consult with the Vice-Principal, Research on this issue and that the presentation would be added as an agenda item if it did not require action by the various standing committees. The Chief Administrative Officer stated that at the last meeting of the Executive Committee, it was suggested that the committee hear information about ongoing plans for UTM security. After some discussion about the time constraints of the meeting, it was decided that due to the importance of this issue, it would be added as an agenda item for the upcoming meeting and that Len Paris, Manager of Police Services would give the appropriate update.

As Elizabeth Martin was not able to be at the meeting, C. Ferencz Hammond reported on behalf of the College Affairs Committee. The committee had not met since the last Erindale College Council meeting. Suggested items for business for the April 2nd meeting included the new information on the Athletics/Wellness Facility and the presentation by Ulli Krull about the potential role of UTM in the Canadian “Innovation Agenda” and the opportunity for creation of a Convergence Centre for sciences, health, management and policy at UTM. Pending the Chair’s consultation with the Vice Principal Research, this item would be added to the agenda of the upcoming College Affairs Committee meeting.

June Seel reported on behalf of the Computing and Data Communications committee, which met on March 17, 2003. At that meeting, the Committee heard discussion and an update on summer projects, the data backup project and on continued efforts regarding security measures given by the Computing and Microelectronics departments. There is no scheduled meeting of this committee for the month of April.

As S. Aster was not able to be at the meeting, C. Ferencz Hammond reported on behalf of the Academic Affairs committee. The Committee had not met since the last College Council meeting. Proposed agenda items for the April 8th meeting, included the report on departmental planning and the presentation on the Canadian Innovation Agenda.
Again, it was decided that Professor’s Krull’s presentation would be added to the agenda, pending on follow-up by the Chair of College Council.

The Vice-President and Principal stated that as part of his report to College Council, he would give details on the departmental plans, including the list of departments and any institutes. He also plans to provide a follow up on the University’s budget and give information on the University’s SuperBuild application.

The Chair stated that the proposed changes to constitution and by-laws would be another agenda item at the College Council meeting. She added that the Constitutional Review Committee had discussed making more radical changes to these documents, but decided to wait until the departmental structure was implemented before considering further revisions.

The Chair announced that in previous years there had been a reception following the final College Council meeting of the year. It was agreed that the Secretary would announce this to the UTM community and make the necessary arrangements.

The Committee talked about the possibility of scheduling a College Council meeting in May, but it was decided that a meeting would only be scheduled if relevant matters arose.

The meeting adjourned at 12:50 p.m