Erindale College Council

MINUTES OF THE COMPUTING AND DATA COMMUNICATIONS COMMITTEE of Erindale College Council held on Monday, March 17, 2003 at 3:10 p.m., in Room 3129.

PRESENT: J. Lim (Chair), P. Michelucci, A. Vyas, I. Murray, S, Kibria, S. Qureshi, C. Ferencz Hammond
REGRETS: P. Donoghue, R. Baker, J. Poë, F. Brown/C. Capewell, J. Sills, T. Mann/K. Nugent

  1. Adoption of the Agenda
    The Agenda was approved.

  2. Minutes of the Previous Meeting
    The minutes were approved with one amendment.

  3. Business Arising from the Minutes
    Stemming from discussion at the last meeting, where the recent campus thefts were discussed, J. Lim reported that Library staff will be wearing security I.D. Cards when entering staff areas.

  4. New Business
    a) Summer Projects– J. Lim / A. Vyas

    A. Vyas reported on projects that the Microelectronics department will be working on during the summer. He reported that the installation of computer systems is planned in many areas of he campus, including in the Physics, Biology and Chemistry research and teaching laboratories, in the Centre for Applied Biosciences and Biotechnology (CABB), the Masters of Biotechnology area and for new faculty in Anthropology. Many of these system installations are in response to new faculty hires in these departments. In addition, A. Vyas reported that all campus security systems will be tested over the summer.

    On behalf of the Computing department, J. Lim reported on several summer projects. The department planned to participate in a two day conference on innovative technologies held at the St. George campus, called TechKnow File. The UTM Computing department has submitted four proposals for presentation to the conference encompassing several ongoing UTM projects. Among these are the student account management system, the trouble ticket system, the automated course calendar system and the project on the reuse of old computers to prolong investment in technology. The department is also working on an automated system for parking permit purchases, which will be available for on line for all faculty, staff and students, with the target date of completion being May 1, 2003. In addition, the department will be installing a network system throughout Phase 7 of Residence, once the building is ready for such work. J. Lim also reported that UTM is collaborating with the St. George campus in the development of an information database called UTORAUTH, which could be used to develop web portals, similar to "" or "". Work on this project was in its initial stages and would continue for a long period of time. He reported that the Computing department will be able to handle debit and credit card transactions at its reception desk by September 1, 2003. Also in development is an e-commerce site, which will enable customers to pay for a network connection via credit cards. The department is also planning to update the scanner used for multiple choice exams and student surveys, as the system is outdated.

    In response to a member’s question regarding the automation of the calendar, J. Lim replied that full implementation of this project will not be ready for September of 2003.

    b) Update on Security Measures – A. Vyas

    A. Vyas reported that following recent thefts of computer equipment, new security systems had been installed in Registrarial Services, the Copy Centre and Media Services. In the near future, security systems will be installed in many areas on campus including: Business Services, Human Resources, MMPA, the Vice-President and Principal’s and Chief Administrative Office, the office of the Vice Principal Academic and in the department of Development, Alumni and Public Affairs, Psychology, the Student Centre, and CABB. These systems consist of a keypad and have access codes.

    In addition to the installation of these security systems, video surveillance cameras will also be added in strategic areas on campus.

    c) Report on NAS/Backup Project and the New Telecom Trouble-Ticket – J. Lim

    J. Lim reported that the Backup Project is being tested and will be ready for operation on April 1, 2003. As a result, all staff and faculty will receive 650 megabytes of storage space and students will have increased disc quota space. He also reported that a new system for submitting telecommunications trouble tickets had been implemented and training had been provided to appropriate personnel.

  5. Other Business

    J. Lim reported that UTM along with Arts & Science are negotiating with a number of computer vendors, which may enable students, to purchase or lease laptops at a competitive rate. The laptops would have a standard software configuration. The purchase or lease transaction will be between the vendor and the student. The University’s role would as an advertiser for the vendor. Purchase options would include, pay to own, lease to own or leasing.

    A member asked whether the computing department had received any complaints about students browsing the internet on their laptops in the large lecture halls. J. Lim replied that no complaints of this nature had been made. He added that the wireless option is not available in many large classrooms, but should this problem arise, the computing department can control access to the wireless network.

  6. Next Meeting
    The next meeting of the Computing and Data Communications Committee has not been scheduled as of yet. The Committee will be informed of any future meetings.

  7. Adjournment
    The meeting was adjourned at 4:30 p.m.