The Computing and
Data Communications Committee met on October 28, 2002, Room 3138.
Present: N. Collins, P. Donoghue, D. Hill, J. Lim, I. Murray, J. Poe,
S. Qureshi, J. Seel (Chair), D. Smith, A. Vyas
Approval of the Agenda
Approved with one change. Under New Business, a. Election of a new
chair was changed to Discussion about the New Chair.
Minutes of the Previous Minutes - no previous minutes
a. Election of new chair - changed to Discussion of a new chair
P. Donoghue talked about the restructuring at
UTM and mentioned that a committee would be struck to look at the
current by-laws of UTM and determine the appropriate changes, if any,
to the mandate and membership of the standing committees of Council.
Because of this, he asked the Chair, J. Seel, to remain on for a few
more months until this by-law committee had met and a decision had
been made about the Computing & Data Communications Committee's
mandate and membership. With the Committee's approval, J. Seel agreed.
b. Report from Joe Lim, Manager, Computing Services
(1) Computing Services Staff and MicroElectronics staff are now
housed together in a newly renovated work area with a consolidated
front service desk. The work of both units has also been consolidated
on the Trouble Ticket. Phase II of the renovation, rewiring the
server room, should be finished in a month.
(2) Computing Services has also taken over responsibility for voice
communication at UTM. T. Kao is now in Computing Services. In about
a month, it will be possible to report telephone problems or request
a new telephone over a Trouble Ticket system.
(3) Duncan Hill is the new College Webmaster and Andrew Wang is
the new CCIT Lan Administrator.
(4) This summer K109, the Computing Centre Lab, and the Library
Lab were upgraded with computers that include a CD ROM Read/Write
drive on each unit. In addition, Computing Services is encouraging
students to use the USB Memory keys to store data instead of floppy
(5) The Wireless Network is now available in many parts of UTM such
as the South Building Cafeteria, the Meeting Place, the Library,
the Student Centre, part of the Kaneff Centre and part of the North
Building. A coverage map is available on the Computing Services
Web site. Computing Services will be advertising an incentive program
to encourage students to try out this service.
(6) U of T has now purchased a site license for Norton Antivirus
software for all campus machines as well as home machines of faculty
staff and students. The software is free to those with a UTORID.
Updates will be automatic on campus machines but will have to be
done manually on home computers. Details are on the Computing Services
Web site. A CD version of the software can also be borrowed from
(7) 716 students out of 1000 students in Residence have been connected
to the backbone. Because of problems with mega-downloads, St. George
has imposed download limits on the Residence computers. Each user
is limited to 750 megabytes of uploads or downloads per week. Penalties
are: first offence, service cut off for 24 hours; second offence,
service cut off for 1 week; third offence, service cut off permanently.
St. George is also restricting IRC traffic to late evening &
(8) Network Attached Storage has been made available to both students
and staff. Students have 10 MB of permanent storage. This is the
H drive (My Files) and the I drive (My Web) in the labs. Staff's
disk quota is now 100 MB.
(9) The staff mail server is currently being upgraded for faster
(10) Since September there have been many security problems. Firewalls
will eventually be installed. The North Building and the Registrar's
Office are currently test sites for the software. St George is also
closing down known ports used by hackers and promoting firewalls.
(11) Computing Services is currently testing a colour laser printer
for faculty, staff and students. They are looking
at charging only 40 cents - 60cents per sheet.
(12) SPAM. Computing Services can't keep up with it. They have looked
at several software options but none do
a great job. The problem is that as soon as a site is blocked, the
blocked site is regenerated and messages sent from
there. They are looking at developing a "safe list" like
Yahoo mail and Hotmail do.
(13) Registrars Office is having the UTM calendar put in a database
so that any changes made are automatically changed on the Web site
c. Report of Anil Vyas, Manager, Microelectronics
(1) MED staff are now using the Trouble Ticket for reporting all
problems and requests. They will advertise to faculty and staff
that the site is available.
(2) Many upgrades have been done over the last few months with the
MMPA group, Biotech, CABB and some AV upgrades in classrooms.
(3) Will be helping some Research labs move to the CABB building.
d. Report from the Library
(1) As mentioned, the Library lab has been upgraded and additional
computers have been made available to students throughout the Library.
Over 100 computers will be available for student access.
(2) The new Library system was installed this summer and we now
have a new Web catalogue as well as new circulation and cataloguing
(3) Wireless access is now available on all floors of the Library.
e.UTM "moved mail" policy
(1) Many years ago, this Committee recommended a Moved Mail Policy
that if anyone's Inbox grew to 1 MB a warning would be sent giving
the user 21 days to lower the Inbox size and if the Inbox grew to
over 5 MB, the mail would be moved out of the Inbox to a MovedMail
folder. This was done when the shared hard drive size was relatively
small and people were receiving relatively small e-mails without
attachments. Computing Services is going to install a new mail server
with more hard drive space. The following amended Moved Mail Policy
is now recommended: Each user to have 100 MB disk quota. If Inbox
size grows to 10 MB, a warning note is sent asking the user to lower
the Inbox size within 10 days. If the Inbox grows to over 15 MB,
the mail from the Inbox will be moved to a MovedMail folder. Users
will be notified with details when the new server is in place.
f. Institutional email
(1) All students will need to have a UTOR Mail account to receive
mailings from ROSI. When a student logs into their mail downtown,
the site contains news and information pertinent to downtown users
but not UTM users. Computing Services has asked St. George is they
can create a site with information pertinent to UTM users. St George
is looking into this. If they can create such a site, all student
e-mail at UTM will be moved to UTOR Mail next September.
g. Trouble Ticket
(1) Computing Services will send out an e-mail informing staff
and faculty that all problems or requests to Computing Services
or MicroElectronics must be placed on the Trouble Ticket. The message
will explain how to get to the Trouble Ticket site as well as how
to check the status of the jobs that they have placed on the Trouble
No other business.
Next Meeting - Monday, November 25, 2002