MINUTES OF ERINDALE
COLLEGE COUNCIL meeting held on Friday, January 24, 2003 at 3:45 p.m.,
in the Council Chamber, South Building, UTM.
PRESENT: J. Poë (In the Chair), I. Orchard, P. Donoghue, R. Baker,
C. Capewell, M. Overton, G. Crawford, S. Aster, G. Richter, A. Stewart,
W. Tang, I. Still, S. Kessler, M.A. Mavrinac, J. Seel, I. Wiecek, A. Mullin,
J. McLean, C. McGrath, K. Pichora Fuller, E. Brown, J. Malcolm B. Thompson,
E. Levy, M. Hashim, M. Nguyen, J. Borchenko, E. McKinlay, B. Schneider,
M. Massey, T. Mann, M. Rabba, C. Boyd, L. Paris, B. Saville, A. Birkenbergs,
M. Lettieri, G. Sprules, N. Collins, K. Nugent, J. McCurdy-Myers, G. Espie,
U. Krull, D. Wojna, C. Ferencz Hammond
Adoption of the Agenda
The agenda was approved. (I. Still/G. Richter)
Minutes of the Previous Meeting
The minutes of the previous meeting held on December 5, 2002 were
approved (A. Birkenbergs/R. Baker)
Business Arising from the Minutes
The Chair announced that Professor Peter Silcox had been elected by
acclamation to serve as Vice-Chair of Erindale College Council for
the remainder of the term.
Reports of Standing Committees
a) Academic Affairs Committee – S. Aster
The Chair called on Professor Aster to present the report of the Academic
Affairs Committee. Professor Aster stated that C. Boyd, Director of
the Academic Skills Centre gave a presentation to the Academic Affairs
Committee entitled “Anticipating the Double Cohort: Assessment
of Skills to Date”. Her report was based on examining approximately
733 pieces of writing. S. Aster related her study, which found no
difference between Grade 12 and OAC students in the three skills criteria
of focus of attention, topic development and expression of thought.
The only significant difference that teachers reported between the
two groups was in their level of maturity and in the increased attitude
of “consumerism”, exhibited by Grade 12 students. S. Aster
also reported that the committee had discussed the Provost’s
‘Green Paper’ for Academic Planning and had raised several
issues for query at the Town Hall meeting.
Motion by S. Aster THAT the report of the Academic Affairs Committee
be approved. Seconded by M. Lettieri. The Motion was carried.
b) Computing and Data Communications Committee – J. Seel
The Chair called on J. Seel present the report of the Computing and
Data Communications Committee. J. Seel reported that the Computing
Services department is planning to introduce a centralized backup
system for faculty and staff by March of this year, which will be
free of charge. She also announced that for the backup of larger items,
in excess of 1 gigabyte, Computing Services is planning the installation
of the Legato system, which is used by the St. George Campus. She
informed the Council that any further questions regarding the backup
system should be directed to the Computing Services department. Reporting
on the transition to a new mail server, J. Seel stated that it had
gone well, with few difficulties. J. Seel stated that the UTM’s
Webmaster, D. Hill had reported to the committee on web accessibility
issues. She reported that the Webmaster had developed templates which
make the main page of the UTM website and its Student Services links
accessible. Other connected sites on the UTM website do not as yet
have this feature, however this is planned in the future as work on
this project continues.
Motion by J. Seel THAT the report of the Computing and Data Communications
Committee be approved. Seconded by G. Crawford. The Motion was carried.
c) College Affairs Committee and the Resource Planning and Priorities
Committee – G. Sprules
The Chair called on G. Sprules to give a summary of the January 14th
joint meeting of the College Affairs and the Resource Planning and
G. Sprules explained that the committee had considered and approved
the four UTM ancillary budgets and their corresponding management
reports. He stated that the general consensus had been that the reports
were positive in terms of financial standing and expanded programs,
many of them demonstrating the effect of the campus’ expansion
and new hiring. He added that the Parking Ancillary drew the most
discussion, but that the report gained support from the majority of
Motion by G. Sprules THAT the report of the joint meeting be received
by the Council. Seconded by U. Krull. The Motion was carried.
G. Sprules then called on the presentation of each Ancillary Budget
and Management Report in more detail.
i) C. McGrath reported on the Residence Management Report. He
stated that the number of dons would be increased from 13 in 2002-3
to 28 in 2003-4 in order increase peer support for upper year
students. In addition, other hiring will include two Residence
Life Coordinators, an Assistant Director position in Residence
Facilities and three Community Assistants. He added that 2003-4
will see the introduction Theme Communities, which will allow
students who share common interests to live with one another and
participate in shared co-curricular experiences. He also noted
that there is no longer a differential residence rate between
first year and later year students – instead, fees are based
on the type of residence chosen. C. Capewell, reported on the
Residence Ancillary Budget. She explained that due to University
requirements, approximately $1.75 million was to be set aside
as an operating reserve, which results in a large negative operating
result after commitment. She informed the Council that Phase 7
is to be completed by September 2003. In terms of long-range plans,
she reported that Phase 8 will be built for a cost of $60,000
per bed (compared to $75,000 per bed for Phase 7) and will include
a $1.5 million dining hall.
Motion by C. Capewell THAT the Residence Ancillary Budget and
Management Report be approved. Seconded by M. Overton.
In response to several questions about Aramark, C. Capewell explained
that Aramark’s food service contract would end in August
of 2004, at which time the contract would go for public tender.
Several members commented on the need for more healthful food
choices and C. Capewell noted their concerns. In response to a
member’s question regarding the need for the Living Learning
or Theme Communities, C. McGrath explained that the development
of these programs were due to student demand and the interdisciplinary
nature of most students’ programs. The Vice-President and
Principal complimented C. McGrath on the expanded programs and
other planned residence initiatives put forward in the Residence
Management Report and announced that Phase 7 had won a prestigious
architectural award of excellence.
The Motion was called to question. The Motion was carried.
ii) C. Capewell reported on the Conference Services Ancillary
and Management Report. She explained that Conference financials
were positive and that in order to meet the requirements of increased
enrolment, there is a major need for expansion of Food Services.
As a result, a new Food outlet is planned in the CCIT building
(opening in September 2004) and in the proposed Phase 8 of Residence
(tentative opening in September 2005). In the 2003-4 budget a
large expense would be incurred to replace furniture in Spigel
Hall. Also planned is the hiring of a Manager of Food Services
& Retail Operations to deal with growth plans and to improve
all aspects of food services on a continual basis.
Motion by C. Capewell THAT the Conference Services Ancillary Budget
and Management Report be approved. Seconded by C. McGrath. The
Motion was carried.
iii) C. Capewell reported on the Food Services Ancillary and
Management Report. She stated that sales for the year 2002-3 are
expected to be higher than budget, due to increased catering sales
and demand from increased enrolment. C. Capewell explained that
there is a major need for expansion of Food Services in the face
of increased enrolment, which will be met with the introduction
of a new Food outlet in the CCIT building and in the proposed
Phase 8 of Residence. She commented that a Food Advisory Committee
would be formed to ensure a cohesive planning process for both
of the above facilities to ensure diversity in food choices. She
added that two major changes would affect the operations in the
next year: furniture replacement in Spigel Hall and the hiring
of a Manager of Food Services & Retail Operations.
Motion by C. Capewell THAT the Food Services Ancillary Budget
and Management Report be approved. Seconded by P. Donoghue.
Members offered comments regarding the lack of diverse food choices
on campus and other improvements to current Food Services. C.
Capewell explained that many restrictions exist on current services
because of space limitations, but that the planned expansion and
the hiring of a Manager of Food Services & Retail Operations
would help ameliorate these concerns.
The Motion was called to question. The Motion was carried.
iv) P. Donoghue reported on the Parking Ancillary and Management
Report. He stated that the College Affairs and Resource Planning
and Priorities Committees were presented a multi-year plan for
parking, which reflected an attempt to balance several conflicting
concerns, such as long term plans for capital construction, the
cost of underground parking and the objectives of the Master Plan.
He added, that both committees rejected the initial parking ancillary
and asked that an Ad-hoc working group reconsider and refine the
initial proposal so that it would reflect the overall direction
of the Master Plan. P. Donoghue outlined the main features of
the parking plan. Due to its prohibitive costs, underground parking
would only be constructed under the CCIT building and the proposed
new Library. In 2004-5, an above ground parking structure is planned
to accommodate 1000 spots. He explained that contingency plans
were under development for temporary solutions to the major shortage
predicted for 2003-4 – details of these plans can be found
in the Management report. P. Donoghue stated that as a result
of the balance between the protection of campus green space and
the fundamentals of the Master Plan, the projected rate increase
would be approximately 24% for Unreserved and 30% for Reserved
Motion by P. Donoghue THAT the Parking Ancillary Budget and Management
Report be approved. Seconded by R. Baker.
In response to a question, P. Donoghue explained that although
the parking plan gives a clear direction of the long-term rates,
parking fees would have to be approved on a yearly basis. A member
expressed support for the current plan citing benefits to UTM’s
collegial atmosphere in addition to environmental gains.
The Motion was called to Question. The Motion was carried with
Vice-President and Principal’s Report – I. Orchard
a) SuperBuild: UTM’s Priority on UofT’s Submission
I. Orchard reported that UTM is a prominent feature of UofT’s
approximately$100 million SuperBuild submission, comprising almost
40% of the total. UTM’s part of the submission consists of a
Student Learning Centre, in addition to renovations to the North Building
and the ‘old’ Library space. The reconfigured and renovated
Library space, which is 44,000 square feet, would in future house
faculty and staff office space, classrooms, dry laboratory space and
an expanded student services.
b) Update on Recent Appointments
The Vice President and Principal announced the appointment of Professor
Ulli Krull as Vice Principal of Research and thanked Prof. Krull for
his tremendous contributions to UTM and for taking on this important
position. He also announced the appointment of Diane Crocker as UTM’s
new Registrar and Director of Enrolment Management. He added that
she has served on the Council of Ontario Universities, and has done
work on curriculum and admission to Universities. Regarding the Vice
Principal Academic position, he commented that the matter was at the
Academic Board for final approval and that the successful candidate
would start by March 1, 2003, in time for active participation in
the planning of UTM’s departmental structure.
c) Update on Departmental Planning and Restructuring
The Vice President and Principal announced a major milestone in the
history of UTM, namely that the Academic Board had approved UTM’s
constitutional changes, whereby UTM is formally withdrawn from the
Faculty of Arts and Science, recognizing it as a multi-department
and multi-faculty division. He added that all departmental plans had
been submitted and that two thirds of the plans had been examined.
He explained that once this process was finished, the iterative process
would begin and clear departmental structures would emerge by the
end of February or beginning of March. Following this process, the
plans would go on to the Academic Affairs Committee, to ECC, and then
on to UofT’s Academic Board and Business Board. He stated that
it is planned that functional departments would be in place by July
In response to a query, Professor Orchard explained that the Student
Learning Centre was chosen to be included in the SuperBuild proposal
because of the deficiencies of the current space and the favourable
response expected from the government for such an endeavour. He added
that the proposed Science building is part of the later planning cycle
and its funding would be from a different source – the Innovation
Agenda of both the Federal and Provincial governments, and many other
partnerships. Addressing Council, M. Mavrinac voiced her gratitude
to the Vice President and Principal and the Chief Administrative Officer
for championing the new Student Learning Centre, which she described
as an integrated academic centre.
The next meeting of Erindale College Council will be on Thursday,
February 13, 2003.
The meeting was adjourned at 5:20 p.m.