Erindale College Council

MINUTES OF ERINDALE COLLEGE COUNCIL meeting held on Friday, January 24, 2003 at 3:45 p.m., in the Council Chamber, South Building, UTM.

PRESENT: J. Poë (In the Chair), I. Orchard, P. Donoghue, R. Baker, C. Capewell, M. Overton, G. Crawford, S. Aster, G. Richter, A. Stewart, W. Tang, I. Still, S. Kessler, M.A. Mavrinac, J. Seel, I. Wiecek, A. Mullin, J. McLean, C. McGrath, K. Pichora Fuller, E. Brown, J. Malcolm B. Thompson, E. Levy, M. Hashim, M. Nguyen, J. Borchenko, E. McKinlay, B. Schneider, M. Massey, T. Mann, M. Rabba, C. Boyd, L. Paris, B. Saville, A. Birkenbergs, M. Lettieri, G. Sprules, N. Collins, K. Nugent, J. McCurdy-Myers, G. Espie, U. Krull, D. Wojna, C. Ferencz Hammond

  1. Adoption of the Agenda
    The agenda was approved. (I. Still/G. Richter)

  2. Minutes of the Previous Meeting
    The minutes of the previous meeting held on December 5, 2002 were approved (A. Birkenbergs/R. Baker)

  3. Business Arising from the Minutes
    The Chair announced that Professor Peter Silcox had been elected by acclamation to serve as Vice-Chair of Erindale College Council for the remainder of the term.

  4. Reports of Standing Committees

    a) Academic Affairs Committee – S. Aster

    The Chair called on Professor Aster to present the report of the Academic Affairs Committee. Professor Aster stated that C. Boyd, Director of the Academic Skills Centre gave a presentation to the Academic Affairs Committee entitled “Anticipating the Double Cohort: Assessment of Skills to Date”. Her report was based on examining approximately 733 pieces of writing. S. Aster related her study, which found no difference between Grade 12 and OAC students in the three skills criteria of focus of attention, topic development and expression of thought. The only significant difference that teachers reported between the two groups was in their level of maturity and in the increased attitude of “consumerism”, exhibited by Grade 12 students. S. Aster also reported that the committee had discussed the Provost’s ‘Green Paper’ for Academic Planning and had raised several issues for query at the Town Hall meeting.

    Motion by S. Aster THAT the report of the Academic Affairs Committee be approved. Seconded by M. Lettieri. The Motion was carried.

    b) Computing and Data Communications Committee – J. Seel

    The Chair called on J. Seel present the report of the Computing and Data Communications Committee. J. Seel reported that the Computing Services department is planning to introduce a centralized backup system for faculty and staff by March of this year, which will be free of charge. She also announced that for the backup of larger items, in excess of 1 gigabyte, Computing Services is planning the installation of the Legato system, which is used by the St. George Campus. She informed the Council that any further questions regarding the backup system should be directed to the Computing Services department. Reporting on the transition to a new mail server, J. Seel stated that it had gone well, with few difficulties. J. Seel stated that the UTM’s Webmaster, D. Hill had reported to the committee on web accessibility issues. She reported that the Webmaster had developed templates which make the main page of the UTM website and its Student Services links accessible. Other connected sites on the UTM website do not as yet have this feature, however this is planned in the future as work on this project continues.

    Motion by J. Seel THAT the report of the Computing and Data Communications Committee be approved. Seconded by G. Crawford. The Motion was carried.

    c) College Affairs Committee and the Resource Planning and Priorities Committee – G. Sprules

    The Chair called on G. Sprules to give a summary of the January 14th joint meeting of the College Affairs and the Resource Planning and Priorities Committees.

    G. Sprules explained that the committee had considered and approved the four UTM ancillary budgets and their corresponding management reports. He stated that the general consensus had been that the reports were positive in terms of financial standing and expanded programs, many of them demonstrating the effect of the campus’ expansion and new hiring. He added that the Parking Ancillary drew the most discussion, but that the report gained support from the majority of the committee.

    Motion by G. Sprules THAT the report of the joint meeting be received by the Council. Seconded by U. Krull. The Motion was carried.

    G. Sprules then called on the presentation of each Ancillary Budget and Management Report in more detail.

    • i) C. McGrath reported on the Residence Management Report. He stated that the number of dons would be increased from 13 in 2002-3 to 28 in 2003-4 in order increase peer support for upper year students. In addition, other hiring will include two Residence Life Coordinators, an Assistant Director position in Residence Facilities and three Community Assistants. He added that 2003-4 will see the introduction Theme Communities, which will allow students who share common interests to live with one another and participate in shared co-curricular experiences. He also noted that there is no longer a differential residence rate between first year and later year students – instead, fees are based on the type of residence chosen. C. Capewell, reported on the Residence Ancillary Budget. She explained that due to University requirements, approximately $1.75 million was to be set aside as an operating reserve, which results in a large negative operating result after commitment. She informed the Council that Phase 7 is to be completed by September 2003. In terms of long-range plans, she reported that Phase 8 will be built for a cost of $60,000 per bed (compared to $75,000 per bed for Phase 7) and will include a $1.5 million dining hall.

      Motion by C. Capewell THAT the Residence Ancillary Budget and Management Report be approved. Seconded by M. Overton.

      In response to several questions about Aramark, C. Capewell explained that Aramark’s food service contract would end in August of 2004, at which time the contract would go for public tender. Several members commented on the need for more healthful food choices and C. Capewell noted their concerns. In response to a member’s question regarding the need for the Living Learning or Theme Communities, C. McGrath explained that the development of these programs were due to student demand and the interdisciplinary nature of most students’ programs. The Vice-President and Principal complimented C. McGrath on the expanded programs and other planned residence initiatives put forward in the Residence Management Report and announced that Phase 7 had won a prestigious architectural award of excellence.

      The Motion was called to question. The Motion was carried.

    • ii) C. Capewell reported on the Conference Services Ancillary and Management Report. She explained that Conference financials were positive and that in order to meet the requirements of increased enrolment, there is a major need for expansion of Food Services. As a result, a new Food outlet is planned in the CCIT building (opening in September 2004) and in the proposed Phase 8 of Residence (tentative opening in September 2005). In the 2003-4 budget a large expense would be incurred to replace furniture in Spigel Hall. Also planned is the hiring of a Manager of Food Services & Retail Operations to deal with growth plans and to improve all aspects of food services on a continual basis.

      Motion by C. Capewell THAT the Conference Services Ancillary Budget and Management Report be approved. Seconded by C. McGrath. The Motion was carried.

    • iii) C. Capewell reported on the Food Services Ancillary and Management Report. She stated that sales for the year 2002-3 are expected to be higher than budget, due to increased catering sales and demand from increased enrolment. C. Capewell explained that there is a major need for expansion of Food Services in the face of increased enrolment, which will be met with the introduction of a new Food outlet in the CCIT building and in the proposed Phase 8 of Residence. She commented that a Food Advisory Committee would be formed to ensure a cohesive planning process for both of the above facilities to ensure diversity in food choices. She added that two major changes would affect the operations in the next year: furniture replacement in Spigel Hall and the hiring of a Manager of Food Services & Retail Operations.

      Motion by C. Capewell THAT the Food Services Ancillary Budget and Management Report be approved. Seconded by P. Donoghue.

      Members offered comments regarding the lack of diverse food choices on campus and other improvements to current Food Services. C. Capewell explained that many restrictions exist on current services because of space limitations, but that the planned expansion and the hiring of a Manager of Food Services & Retail Operations would help ameliorate these concerns.

      The Motion was called to question. The Motion was carried.

    • iv) P. Donoghue reported on the Parking Ancillary and Management Report. He stated that the College Affairs and Resource Planning and Priorities Committees were presented a multi-year plan for parking, which reflected an attempt to balance several conflicting concerns, such as long term plans for capital construction, the cost of underground parking and the objectives of the Master Plan. He added, that both committees rejected the initial parking ancillary and asked that an Ad-hoc working group reconsider and refine the initial proposal so that it would reflect the overall direction of the Master Plan. P. Donoghue outlined the main features of the parking plan. Due to its prohibitive costs, underground parking would only be constructed under the CCIT building and the proposed new Library. In 2004-5, an above ground parking structure is planned to accommodate 1000 spots. He explained that contingency plans were under development for temporary solutions to the major shortage predicted for 2003-4 – details of these plans can be found in the Management report. P. Donoghue stated that as a result of the balance between the protection of campus green space and the fundamentals of the Master Plan, the projected rate increase would be approximately 24% for Unreserved and 30% for Reserved parking.

      Motion by P. Donoghue THAT the Parking Ancillary Budget and Management Report be approved. Seconded by R. Baker.

      In response to a question, P. Donoghue explained that although the parking plan gives a clear direction of the long-term rates, parking fees would have to be approved on a yearly basis. A member expressed support for the current plan citing benefits to UTM’s collegial atmosphere in addition to environmental gains.

      The Motion was called to Question. The Motion was carried with 2 opposed.

  5. Vice-President and Principal’s Report – I. Orchard
    a) SuperBuild: UTM’s Priority on UofT’s Submission

    I. Orchard reported that UTM is a prominent feature of UofT’s approximately$100 million SuperBuild submission, comprising almost 40% of the total. UTM’s part of the submission consists of a Student Learning Centre, in addition to renovations to the North Building and the ‘old’ Library space. The reconfigured and renovated Library space, which is 44,000 square feet, would in future house faculty and staff office space, classrooms, dry laboratory space and an expanded student services.

    b) Update on Recent Appointments

    The Vice President and Principal announced the appointment of Professor Ulli Krull as Vice Principal of Research and thanked Prof. Krull for his tremendous contributions to UTM and for taking on this important position. He also announced the appointment of Diane Crocker as UTM’s new Registrar and Director of Enrolment Management. He added that she has served on the Council of Ontario Universities, and has done work on curriculum and admission to Universities. Regarding the Vice Principal Academic position, he commented that the matter was at the Academic Board for final approval and that the successful candidate would start by March 1, 2003, in time for active participation in the planning of UTM’s departmental structure.

    c) Update on Departmental Planning and Restructuring

    The Vice President and Principal announced a major milestone in the history of UTM, namely that the Academic Board had approved UTM’s constitutional changes, whereby UTM is formally withdrawn from the Faculty of Arts and Science, recognizing it as a multi-department and multi-faculty division. He added that all departmental plans had been submitted and that two thirds of the plans had been examined. He explained that once this process was finished, the iterative process would begin and clear departmental structures would emerge by the end of February or beginning of March. Following this process, the plans would go on to the Academic Affairs Committee, to ECC, and then on to UofT’s Academic Board and Business Board. He stated that it is planned that functional departments would be in place by July 2003.

    In response to a query, Professor Orchard explained that the Student Learning Centre was chosen to be included in the SuperBuild proposal because of the deficiencies of the current space and the favourable response expected from the government for such an endeavour. He added that the proposed Science building is part of the later planning cycle and its funding would be from a different source – the Innovation Agenda of both the Federal and Provincial governments, and many other partnerships. Addressing Council, M. Mavrinac voiced her gratitude to the Vice President and Principal and the Chief Administrative Officer for championing the new Student Learning Centre, which she described as an integrated academic centre.

  6. Other Business

  7. Next Meeting
    The next meeting of Erindale College Council will be on Thursday, February 13, 2003.

    The meeting was adjourned at 5:20 p.m.