MINUTES OF ERINDALE
COLLEGE COUNCIL on Thursday, November 21, 2002 at 3:15 p.m., in the Council
PRESENT: P. Silcox (Chair), I. Orchard, P. Donoghue, R. Baker, C. Capewell,
M. Overton, G. Crawford, B. Murck, A. Birkenbergs, J. Seel, L. Thomson,
S. Aster, J. Allan, S. Munro, S. Kessler, C. Diab, I. Still, T. McIlwraith,
N. Collins, G. Keyser, A. Mirza, R. Hopkins, M. Rabba, G. Sprules, J.
Malcolm, M. A. Mavrinac, J. Dias, M. Ahmed, H. Hyder, K. Duncliffe, J.
Chen, M. Lord, S. Abrahim, T. Abrahim, I. Cunanan, N. Allison, R. Cummins,
B. Malloch, J. Lim, E. Brown, S. Prior, K. Chadder, J. Tyios, A. Iwaniw,
C. Ferencz Hammond
P. Silcox announced that in the absence of J. Poë, he had been
asked to chair Erindale College Council. No opposition was noted.
Discussion of the Vice-Chair Position of Erindale College Council
I. Orchard announced that since the Vice-Chair position of Erindale
College Council is not filled as stated in the ECC constitution, UTM
will be posting a call for nominations on the UTM website and given
sufficient notice, a Vice-Chair could be elected at the next Erindale
College Council meeting.
Adoption of the Agenda
Motion to adopt the agenda made by B. Murck. Seconded by S. Munro.
Approved by all present.
Minutes of the Previous Meeting
Motion to approve the minutes made by C. Capewell. Seconded by N.
Collins. Approved by all present.
Business Arising from the Minutes
Reports of Standing Committees
a) Computing and Data Communications Committee J. Seel
The committee met on October 28, 2002. J. Seel highlighted some
of the discussion items from the meeting (the minutes were posted
on the web). The computing services staff in Microelectronics is
now in a newly renovated area with a consolidated service desk and
trouble ticket service. Computing services has also taken over responsibility
for voice communication at UTM. Over the summer, K109 lab, the computing
centre lab and the Library lab were all upgraded with computers
that have a new CD Rom. The wireless network is now available at
many parts of UTM, such as the South building cafeteria, the meeting
place, the Library, the Student Centre and parts of the Kaneff Centre
and the North Building. The University of Toronto has purchased
a site license for Norton Antivirus software for all campus computers
and home machines for all faculty, staff and students. Additional
details on these items and other developments may be found in the
Minutes in the Calendar Section of the Erindale College Council
b) College Affairs Committee M. Overton
M. Overton chaired the committee in the absence of E. Martin.
Since the parking ancillary management report was the main agenda
item of both the College Affairs Committee meeting and the Resource
Planning and Priorities Committee, M. Overton asked that G. Sprules
report on the items in the management report. The only points of
difference in the two meetings were the motions passed in the RPPC
c) Resource Planning and Priorities Committee G. Sprules
G. Sprules reported that the focus of the meeting was the parking
ancillary draft report. The committee determined that discussion
of the report could not be restricted to the annual increase in
parking rates. The draft report presented three long-range options,
which focussed the committees discussion on the future vision
of the UTM campus and the costs involved in following the goals
of the Master Plan. The committee discussed several factors that
would affect parking, such as the scheduling of classes and carpooling.
The committee decided that RPPC by itself could not research and
consolidate all the relevant issues concerning the parking plan.
Following considerable debate, there were two motions that were
approved at the meeting. They were: 1) That RPPC reaffirm support
for the principles and objectives of the Master Plan as they relate
to building sites and parking supply strategies. and 2) That the
Parking Subcommittee with additional members from the Resource Planning
and Priorities Committee (RPPC) and from the College Affairs Committee,
reconsider and refine the initial proposal with particular
attention to the details of the Master Plan - and report back on
alternatives and specific pricing recommendations. G. Sprules explained
that since much effort and consultation went into the Master Plan,
the committee decided to use it as a guiding principle in terms
of the parking plan.
Motion by G. Sprules to approve the Committees report. Seconded
by G. Crawford. The committees report was approved.
New Business: Parking Presentation: Preliminary Presentation of the
Parking Ancillary and Management Report P. Donoghue
P. Donoghue explained that the ancillary budgets are presented to
UTM at the College Affairs, Resource Planning and Priorities Committee
and Erindale College Council. They then go to SARG (Service Ancillary
Review Group) in February, where they are approved and then go on
through governance, ultimately being considered by the Business Board.
Further information about the SARG process and principles and the
initial draft of the Parking Report, may be found in the minutes of
the Resource Planning and Priorities Committee meeting, posted on
the Erindale College Council website.
P. Donoghue commented that until last year, the parking ancillary
at UTM was contributing approximately $500K per year into the operating
budget, however, with the construction of the underground parking
garage of the CCIT building and the costs involved, that is no longer
possible. In determining the financials of the parking ancillary,
the Transportation and Parking Subcommittee of College Affairs considered
the previous years rates, which called for a $6.50 increase
in parking fees per month. It also provided for increments of the
same order of magnitude (20%) for a subsequent period of about four
to five years.
P. Donoghue noted that a detailed discussion of the draft parking
ancillary plan is not necessary at present, because the newly approved
subcommittee by RPPC will consider all the relevant issues and report
back to the appropriate committees. The guiding principle of this
new subcommittee will be the reaffirmation of the objectives of the
Master Plan, with the overall constraints of the 60% growth scenario
and the guidelines of SARG. Membership of this special group will
be posted on the web within the next week and there will be a mechanism
created on the web by which the UTM community can contribute ideas
and suggestions regarding the parking plan. The groups recommendations
will be presented at a joint meeting of the College Affairs and the
RPP Committees in January of 2003.
B. Murck reminded Council that there was an extensive consultative
process in the development of the Master Plan and noted there was
much consensus about the preservation of the green space on campus.
R. Baker expressed support of the comment and added that in addition
to the preservation of green space, the Master Plan laid out a cohesive
rationale for the locations of future buildings. J. Malcolm, also
expressed support of the discouragement of Option #3. Aubrey Iwaniw,
speaking on behalf of students in residence, commented that many students
attend UTM because of its preservation of green space and that the
general consensus of the students is that they do not wish to see
these areas disappear. P. Silcox commented that in addition to the
preservation of green space, the newly formed working group should
also consider a plan in which internal institutional dynamics, social
relationships and social interaction are paramount.
Vice-President and Principals Report I. Orchard
I. Orchard reported on academic planning and the Green Paper, which
has been distributed by the Provost. The Green Paper will be posted
on the Provost website on December 19, 2002 and will also be inserted
into the January 13, 2003 edition of The Bulletin in addition to a
series of town hall meetings. The town hall meeting at UTM will be
held on Friday, January 24, 2003, 1:00 p.m 2:30 p.m. Following
the town hall meetings, the Green Paper will be put into a draft academic
plan and will be circulated; it will subsequently appear at Governing
Council in the Spring of 2003.
Since the University is nearing the end of a six-year budget cycle,
the Provost will be taking a new long-range budget through Governing
Council following the academic planning White Paper. The universitys
six-year long-range budget made certain assumptions that have not
been realized. Some of these include: 1) that the government would
increase operating grants to universities by 1% this year and 2% next
year. This is unlikely to occur and therefore next year, the universitys
budget is 3% lower than expected. 2) Investments (endowments) have
not resulted in the payouts that were anticipated 3) The pension fund
has not realized its return and the Universitys contribution
will therefore provide an additional expense. 4) Indirect costs from
federal government may not meet expectations.
Orchard noted some positive news in the budget: Indirect costs from
the Federal government may rise, and there have been increases in
funding from CRCs and ATOP programs. The university also expects
new funds from another round of SuperBuild. The net result of these
budgetary effects is an estimated shortfall in the overall operating
budget, resulting in a budget cut in the range of 4% or 5% next year.
The Vice-President and Principal explained that divisions who are
expanding are in a better position to deal with these budgetary effects.
For the first wave of expansion (30%) the University passes 90% of
the revenue generated by incoming students to UTM. In the second wave
of expansion (30-60%), the University transfers 75% of the revenue
When all these factors are considered, the university generates a
large increase in budget over the next several years, with the reduction
in base only occurring next year. He noted that with careful planning
the decrease in budget could be accommodated, while still enabling
UTM to reach its expansion goals.
The Resource Planning and Priorities Committee will begin discussing
the internal budget of UTM early in 2003 and will take into account
the re-structuring of departments.
Orchard announced that the position of Registrar and Director of Enrolment
Management was posted on the web and has resulted in a large number
of applicants. The search committee will meet in December.
In regards to the projected budget cuts, it was asked whether the
Provost would be cushioning those departments that are not going through
expansion by allocating more of the budget cuts to those departments
that are expanding. I. Orchard confirmed his understanding that the
Provost would be implementing across-the-board cuts in the budget.
a) ECC Standing Committee Membership lists
P. Silcox noted that the membership lists of Erindale College Council
and all its standing committees have been updated and are posted on
the ECC website.
The next meeting of Erindale College Council will be on Thursday,
December 5, 2002.
Motion to adjourn by I. Orchard. Seconded by R. Baker. The meeting
was adjourned at 4:05 p.m.