OF THE ERINDALE COLLEGE COUNCIL held on Thursday, October 24, 2002,
at 3:15 p.m. in the Council Chamber.
Professor Judith Poë was in the Chair.
ADOPTION OF THE AGENDA
The agenda was approved as circulated. (Mr. Brown/Professor Bancheri)
MINUTES OF THE PREVIOUS MEETING
The Minutes were approved as circulated. (Professor Baker/P. Donoghue)
BUSINESS ARISING FROM THE MINUTES
There was no business arising from the Minutes of the last meeting.
REPORTS OF STANDING COMMITTEES
Academic Affairs Committee
The new Chair, Professor Sidney Aster, reported that the Academic
Affairs Committee had met, and approved the election of its new Chair.
The Committee had approved the revised terms of the College's Library
Advisory Committee, which had been renamed Advisory Committee to the
UTM Library. The membership of the Committee had also been amended
to include two faculty members, two Librarians, two undergraduate
students, two graduate students, the new Chairs and UTM's Chief Librarian.
The Committee had also discussed enrolment statistics, and it was
observed that enrolment was up by 785 students this academic year
to 7,129 as compared to 6,344 in 2001-02. Another item of business
had been the position of the Registrar & Director of Enrolment
Management, a senior level position reporting directly to the Vice-President
& Principal, which had now been posted.. Discussion followed as
to whether the approval of the terms of reference for the Advisory
Committee to the UTM Library should be postponed until the restructuring
had been completed. The Chief Librarian responded that it made sense
to proceed with this now.
The Chair of Council thanked the Past Chair, Professor Barry Green,
for his service to this Committee.
Professor Aster moved (seconded by Professor Orchard) that ECC approve
the Report of the Academic Affairs Committee. Carried nem. con.
College Affairs Committee
The new Chair, Ms. Elizabeth Martin, reported that the College
Affairs Committee had met, and approved the election of its new Chair.
At its meeting, the Manager of UTM's Career Centre, Ms. Joan McCurdy-Myers,
had delivered a report on the future direction of the Career Centre.
Professor Nick Collins, Chair of the College's Grounds Monitoring
Sub-Committee had also given a report, commenting on the high level
of cooperation between the Committee and the Grounds crew. The naturalization
of a number of areas on campus remains a high priority.
The Chair of Council thanked Past Chair, Mr. Frank Brown, for his
service to this Committee.
Ms. Martin moved (seconded by Professor Mullin) that ECC approve the
Report of the College Affairs Committee. Carried nem. con.
Computing and Data Communications Committee
There was no Report, as the Committee would not meet until October
Resource Planning and Priorities Committee
There was no Report, as the Committee would not meet until
November 19, 2002.
REPORT OF THE VICE-PRESIDENT AND PRINCIPAL
The Notice of Motion regarding changes to the ECC Constitution had
been announced at the October 3 meeting of ECC, and had also been
posted on the ECC Website. The Vice-President & Principal observed
that the changes were the natural consequences of the proposed new
academic administration, which included the Principal's new title,
and Planning for a Departmental Structure, which ECC endorsed at its
last meeting. There were a number of housekeeping changes, along with
more significant amendments, which included UTM's removal from the
Faculty of Arts & Science. Once UTM formed its own departments
and became a multi-department division with its own Chairs, etc.,
it would no longer need approval from the Faculty of Arts & Science,
e.g. for curricular changes. Professor Orchard emphasized that, with
ECC's endorsement, these constitutional changes would still not take
effect until equivalent changes had gone through University governance
(i.e. Arts & Science Faculty Council and Governing Council). He
observed that, under the new Constitution, both the University's President
and Vice-President & Provost would be ex officio members of Erindale
College Council. It was noteworthy that The University of Toronto
Act stated that the President was already an ex officio member of
every Council at the University of Toronto. Another change was the
provision that all meetings of Council and its Committees would be
open, except as otherwise provided in the By-Laws approved by ECC.
Professor Poë pointed out, and Professor Orchard agreed, that
this did not preclude the fact that meetings could still be conducted
in camera if necessary.
Discussion ensued, and concern was expressed regarding students' access
to courses on the St. George Campus. The Dean of Student Affairs,
Mr. Overton, responded that students would still be eligible to take
Arts & Science courses, observing that in the current system St.
George students had a higher priority than UTM students. Professor
Orchard emphasized that, with the anticipated expansion, it was intended
that more students would be able to complete their programs at UTM.
He also observed that there were financial consequences when UTM students
took St. George courses, as funds were then transferred to the Faculty
of Arts & Science. It was also pointed out that there were currently
significantly more summer offerings downtown, and the Vice-President
& Principal responded that, although UTM was not planning to go
tri-semester as was the case with UTSC, there was an intention to
develop more summer courses, keeping in mind the importance of both
choice and flexibility.
Regarding concerns raised about graduate student representation and
the fact that AGSAE did not represent all graduate student groups,
Professor Orchard assured members that he was requesting approval
of changes now which were essential to begin the governance approval
cycle, noting that a Constitution Committee would be struck in due
course, which would consult with all student groups. There would likely
be additional amendments and "fine-tuning" afterward. He
emphasized that the suggested changes were not intended to disadvantage
students, but rather to improve the student experience.
Responding to a query about the effect of restructuring on access
to and funding for teaching assistants, Professor Orchard observed
that this would not change. The hourly rate for teaching assistants
was governed by the collective agreement with CUPE 3902, and the number
of hours assigned and funding was from UTM's budget, and not from
the Faculty of Arts and Science. In response to allegations that there
were inequities regarding TA funding at UTM and on the St. George
Campus, he responded that plans were under way to look into this and
analyze data, reassuring members that there would be increased TA
funding on this campus if it was pedagogically justified. There was
no doubt that expansion (and restructuring) would ameliorate this
The Vice-President & Principal noted that the Vice-Principal,
Academic, would sit on a Tri-Campus Deans' Committee, which would
include the Dean of the Faculty of Arts & Science, and his/her
equivalent at UTSC. Any curricular changes would be discussed there
to ensure that the three campuses were aware of all curricular changes,
and that there was tri-campus co-operation.
The Chair requested that additional concerns be submitted to the Secretary
of Council to be forwarded to the Constitution Committee in due course.
Professor Orchard moved (seconded by Mr. Donoghue) that ECC approve
changes to the ECC Constitution as circulated and posted. Carried
with two abstentions.
Professor Orchard reported that the Provost was currently producing
a Green Paper on academic planning. He observed that this was an iterative
process, and that she would be attending an ECC meeting in the future
to discuss this. One of the intentions of this academic planning exercise
was to attempt to identify the characteristics of the best public
research universities. Another focus would be the development of principles
and priorities for faculty complement planning, and the development
of priorities and goals associated with the recruitment and retention
of administrative staff, as both groups were critical to the University
of Toronto's mission. Another priority was the recruitment of students
and the improvement of the student experience, which would include
not only the classroom, but also curricular, co-curricular, and extra-curricular
activities, all of which lead to a successful student experience at
the University of Toronto. The Green Paper would also examine fiscal
resources, the academic planning cycle and the six-year budget framework,
faculty/staff resources, and the infrastructure of buildings, equipment,
etc. Members should begin to think about this process in anticipation
of the meeting with the Provost.
Further to the last meeting of ECC, the Search Committees for both
the Vice-Principal, Academic and the Vice-Principal, Research were
being finalized.. The membership of both Committees would soon be
posted on the UTM website.
A Guide to Departmental Planning at UTM (UTM as a Multi-Departmental
Division) had been circulated to members and posted on the website.
This document introduced the framework for the new structure, outlining
the planning process and assessment criteria. Professor Orchard welcomed
feedback on this draft document, which he hoped to post in its final
form the following week. Discussion followed and a question was raised
as to whether merged departments should develop merged programs, to
which Professor Orchard responded that they did not have to but could
if it advanced their mission. It was suggested that a statement might
be added to clarify what “mission” meant. Responding to
concerns about the deadline of December 16, 2002 being unrealistic,
Professor Orchard emphasized that this was also an iterative process,
and that it was essential to have a first draft ready by that date
to ensure that there was sufficient time to revisit plans before proceeding
through University Governance in the spring. He noted that plans should
be developed in consultation with the Associate Deans. He requested
that any additional comments or concerns be forwarded to him directly
as soon as possible.
The Chief Administrative Officer, Mr. Donoghue, reported that partnership
discussions (UTM/City of Mississauga/Trillium Health Centre) continued
regarding the Athletics-Wellness Centre. Mr. Overton added that site
visits to other Universities with similar facilities were currently
Plans for the new UTM Library would need to be revised now that the
60% growth was confirmed.
Mr. Donoghue observed that financial models of the Phase VIII Residence
(at 400 beds) were currently being prepared. He noted that the Resource
Planning & Priorities Committee would be looking at the Residence
and other ancillary budgets.
The University's administrative staff members represented by USWA
would be in a legal strike position on October 28, 2002. Negotiations
were still under way, and Mr. Donoghue would keep the UTM community
apprised of the situation.
NEXT MEETING OF ECC
Professor Poë observed that the next meeting of ECC was scheduled
for November 21, 2002, not November 13 as indicated on the agenda.
The meeting adjourned at 5 p.m.