Erindale College Council

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, October 29, 2003 at 12:10 p.m., in the Alumni Lounge Room 3129, South Building.

Present: R. Beck (in the Chair), I. Orchard, P. Donoghue, S. Aster, J. Seel, R. Baker, J. Linley
Regrets: A. Mirza

The Minutes of the previous meeting (September 24, 2003) were approved. (P. Donoghue/I. Orchard)

The Executive Committee met to set the agenda for the November 5, 2003 meeting of Erindale College Council. The Chair, R. Beck, called on the Chair of each standing committee to summarize recent business and to submit potential agenda items for future meetings.

Professor Robert Baker reported that the Resource Planning and Priorities Committee met on October 20, 2003 and heard a presentation from the Registrar on timetabling issues and space allocation. It was reported that these issues benefited much from the use of new technology and the openness of faculty to flexibility in teaching times. The Registrar will continue to update the Committee on these issues. Upcoming meetings of the Resource Planning and Priorities Committee will feature the budget planning process. The next meeting of the Committee is scheduled for November 17, 2003.

Mr. Jim Linley reported that the College Affairs Committee met on October 27, 2003. The Grounds Monitoring Subcommittee reported on the Evergreen tree-planting project and plans for the upcoming year and the Parking and Transportation Subcommittee briefed the Committee on the status of parking at UTM. In addition, several questions were addressed regarding the Mississauga Road reconstruction and non-academic student discipline. In response to a member’s comment on the yearly planning of Committee business, there was much discussion on the scope and membership of the Committee and how to use members’ time more efficiently, in light of the objectives regarding the use of time set out in the White Paper. The Committee approved a motion asking the Executive Committee to strike working group to review the terms of reference of the College Affairs Committee. The Vice-President and Principal commented that the University removed the consideration of student service fees from the mandate of the College Affairs Committee and moved it under the purview of QSS, which makes its reports directly to the University Affairs Board. It was also discussed that the two subcommittees of College Affairs both have significant resource implications, and may find a better home within the Resource Planning and Priorities Committee. The Chair of Council noted that it would be important to provide students a forum for discussion other than Council.
After discussing the possible membership of the working group, it was agreed that members would consist of Mr. Jim Linley (Chair of the College Affairs Committee), Prof. Rob Baker (Chair of the Resource Planning and Priorities Committee), Prof. Barbara Murck (Faculty and member of the College Affairs Committee), John Malcolm (staff and member of the College Affairs Committee), ECSU President, Adil Mirza and a graduate student to be appointed at a later date.

It was duly moved and seconded,
THAT the working group, with the above listed membership be approved. (I. Orchard / R. Baker). The motion was approved.
The next meeting of the College Affairs Committee will be on November 24, 2003.

June Seel reported that the Computing Committee met on October 28, and heard reports from the Micro Electronics and Computing Departments on recent work completed and planned projects. There was also a discussion on White Paper planning, which will be followed up at the next meeting, once more information on the status of technology at UTM is disseminated to members. The Committee also discussed the network security issue. It was agreed that a policy regarding network security would be drawn up and taken to Council. The next meeting of the Computing Committee is scheduled for Tuesday, November 25, 2003.

Prof. Sidney Aster reported that the Academic Affairs Committee met on October 21, 2003 and heard reports from the Vice-Principal Academic and the Chief Administrative Officer on academic and departmental restructuring respectively. The Registrar also provided a report on the preparation of the 2004 UTM Calendar, the goal of which is to make the Calendar more user friendly. The Committee also heard an announcement from the Vice-President and Principal on the creation of an innovative partnership between the division of Biomedical Communications (BMC), in the Faculty of Medicine and UTM, to reside within the Institute of Communication and Culture. The next meeting of the Committee is scheduled for Tuesday, November 18, 2003 and will feature the divisional curriculum reports.

The Vice-President and Principal stated that his report to Council would include White Paper planning and Government relations and he would also provide detailed information about the transfer of the Biomedical Communications program to UTM. The Vice Principal Academic would also provide a brief report on academic planning.

The Executive Committee meeting adjourned at 1:00 p.m. (I. Orchard / S. Aster)