MINUTES OF THE EXECUTIVE
COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, October
29, 2003 at 12:10 p.m., in the Alumni Lounge Room 3129, South Building.
Present: R. Beck (in the Chair), I. Orchard, P. Donoghue, S. Aster,
J. Seel, R. Baker, J. Linley
Regrets: A. Mirza
The Minutes of the previous meeting (September 24, 2003) were approved.
(P. Donoghue/I. Orchard)
The Executive Committee met to set the agenda for the November 5, 2003
meeting of Erindale College Council. The Chair, R. Beck, called on the
Chair of each standing committee to summarize recent business and to submit
potential agenda items for future meetings.
Professor Robert Baker reported that the Resource Planning and Priorities
Committee met on October 20, 2003 and heard a presentation from the Registrar
on timetabling issues and space allocation. It was reported that these
issues benefited much from the use of new technology and the openness
of faculty to flexibility in teaching times. The Registrar will continue
to update the Committee on these issues. Upcoming meetings of the Resource
Planning and Priorities Committee will feature the budget planning process.
The next meeting of the Committee is scheduled for November 17, 2003.
Mr. Jim Linley reported that the College Affairs Committee met on October
27, 2003. The Grounds Monitoring Subcommittee reported on the Evergreen
tree-planting project and plans for the upcoming year and the Parking
and Transportation Subcommittee briefed the Committee on the status of
parking at UTM. In addition, several questions were addressed regarding
the Mississauga Road reconstruction and non-academic student discipline.
In response to a member’s comment on the yearly planning of Committee
business, there was much discussion on the scope and membership of the
Committee and how to use members’ time more efficiently, in light
of the objectives regarding the use of time set out in the White Paper.
The Committee approved a motion asking the Executive Committee to strike
working group to review the terms of reference of the College Affairs
Committee. The Vice-President and Principal commented that the University
removed the consideration of student service fees from the mandate of
the College Affairs Committee and moved it under the purview of QSS, which
makes its reports directly to the University Affairs Board. It was also
discussed that the two subcommittees of College Affairs both have significant
resource implications, and may find a better home within the Resource
Planning and Priorities Committee. The Chair of Council noted that it
would be important to provide students a forum for discussion other than
After discussing the possible membership of the working group, it was
agreed that members would consist of Mr. Jim Linley (Chair of the College
Affairs Committee), Prof. Rob Baker (Chair of the Resource Planning and
Priorities Committee), Prof. Barbara Murck (Faculty and member of the
College Affairs Committee), John Malcolm (staff and member of the College
Affairs Committee), ECSU President, Adil Mirza and a graduate student
to be appointed at a later date.
It was duly moved and seconded,
THAT the working group, with the above listed membership be approved.
(I. Orchard / R. Baker). The motion was approved.
The next meeting of the College Affairs Committee will be on November
June Seel reported that the Computing Committee met on October 28, and
heard reports from the Micro Electronics and Computing Departments on
recent work completed and planned projects. There was also a discussion
on White Paper planning, which will be followed up at the next meeting,
once more information on the status of technology at UTM is disseminated
to members. The Committee also discussed the network security issue. It
was agreed that a policy regarding network security would be drawn up
and taken to Council. The next meeting of the Computing Committee is scheduled
for Tuesday, November 25, 2003.
Prof. Sidney Aster reported that the Academic Affairs Committee met on
October 21, 2003 and heard reports from the Vice-Principal Academic and
the Chief Administrative Officer on academic and departmental restructuring
respectively. The Registrar also provided a report on the preparation
of the 2004 UTM Calendar, the goal of which is to make the Calendar more
user friendly. The Committee also heard an announcement from the Vice-President
and Principal on the creation of an innovative partnership between the
division of Biomedical Communications (BMC), in the Faculty of Medicine
and UTM, to reside within the Institute of Communication and Culture.
The next meeting of the Committee is scheduled for Tuesday, November 18,
2003 and will feature the divisional curriculum reports.
The Vice-President and Principal stated that his report to Council would
include White Paper planning and Government relations and he would also
provide detailed information about the transfer of the Biomedical Communications
program to UTM. The Vice Principal Academic would also provide a brief
report on academic planning.
The Executive Committee meeting adjourned at 1:00 p.m. (I. Orchard /