Erindale College Council

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, January 14, 2004 at 12:10 p.m., in the Alumni Lounge, Room 3138, South Building.


Present: R. Beck (in the Chair), I. Orchard, S. Aster, P. Donoghue, J. Lim, R. Baker, J. Linley
Regrets: A. Mirza

The Minutes of the previous meeting (November 26, 2003) were approved. (I. Orchard / S. Aster)

The Executive Committee met to set the agenda for the January 29, 2004 meeting of Erindale College Council. The Chair, R. Beck, called on the Chair of each standing committee to summarize recent business and to submit potential agenda items for future meetings.

Mr. Jim Linley reported on behalf of the joint meeting of the Resource Planning and Priorities and College Affairs Committee (CAC), which met on January 12, 2004 to review the ancillary budgets. The four ancillary budgets were approved as presented by both committees. The discussion included a review of Service Ancillary Review Group (SARG) requirements, parking issues and the effect of SARS on several of the ancillaries. After some discussion of the appropriate presentation of the relevant materials, it was decided that a condensed version of the budget of each ancillary would be widely distributed, but only a limited number of copies of the long-term budgets would be made available at the Council meeting. Members would be asked to approve the condensed version, which would feature the 2004/05 budget year. The next meeting of the College Affairs Committee will be on Monday, February 23, 2004, and the next meeting of the Resource Planning and Priorities Committee will be on Monday, February 9, 2004.

Joe Lim reported that the Computing Committee met on January 13, 2004. The Committee received reports from the instructional technology liaison on ongoing programs and the web master on UTM website branding. The meeting also featured a report on the trouble ticket statistics from the department of Micro Electronics. The meeting concluded with a discussion of research support and academic computing needs for input into the White Paper planning process. Members suggested seeking input from the offices of the Vice-Principal Academic and Research, in order to capture essential information. The next meeting of the Computing Committee is scheduled for Tuesday, February 24, 2004.

Professor Sidney Aster reported that the Academic Affairs Committee met on January 6, 2004. The Committee received reports from the Social Sciences curriculum committee, which had two additions to its previous report. These minor changes, which concerned the department of Anthropology and Religion, were approved. The Vice-Principal, Academic presented UTM’s guidelines for the evaluation of teaching, which were very similar to those from the Office of the Provost. The Committee recommended the guidelines for approval at Erindale College Council. After some discussion, members of the Executive Committee decided to verify whether these guidelines should be submitted to UTFA for review. The committee also received a report from Professor Ray Cummins on what he termed the “UTM Academic Internship working Group.” Professor Cummins and others provided a survey of current internship programs, and their various issues and opportunities. It was his hope that the Academic Affairs Committee would take an ongoing and more in depth interest in these matters. The next meeting of the Committee is scheduled for Tuesday, February 10, 2004.

The Executive Committee proceeded to discuss the agenda of the upcoming Erindale College Council meeting to include all of the relevant items itemized above, which required Council approval. In addition, The Chief Administrative Officer noted that the major building projects were now progressing well in their respective design stages and therefore it would be appropriate for the UTM community to receive an update on these projects. He proposed that the architects of the Academic Learning Centre and the Athletics and Wellness Centre make a presentation to Council on the progress of their design. There would also be an opportunity for members of the community to ask questions. The Executive Committee also received a memorandum from the Acting Director of the Development, Alumni and Public Affairs office regarding the proposed naming of the Springbank property, which is planned to be UTM’s new welcome centre. The proposal is to name the entrance therein, “Alumni Gates” and the welcome centre, “Alumni House,” which would lend a targeted fundraising opportunity to the project. It was decided that these items would be added to the Council agenda.

The Executive Committee meeting adjourned at 12:45 p.m. (P. Donoghue/S. Aster)