Erindale College Council

MINUTES OF THE ERINDALE COLLEGE COUNCIL meeting held on Wednesday, November 5, 2003 at 3:15 p.m., in the Council Chamber, South Building, UTM.

PRESENT: R. Beck (in the Chair), I. Orchard, P. Donoghue, C. Misak, J. Hendricks, D. Crocker, E. Goettler, A. Nicholson, C. Rubincam, C. Capewell, J. Linley, S. Aster, M. Lettieri, D. Leeies, S. Sur, A. Karaman, D. Swieton, H. Gunz, K. Chadder, I. Haq, F. Shaikh, L. Myrie, D. Hill, I. Still, G. Didiano, R. Baker, N. Shams, Q. Shelley, S. Munro, J. Harkness, F. Csillag, L. Gaspini, A. Cruden, T. Abrahim, S. Abrahim, B. Murck, P. Jadwani, A. Mirza, R. Rivers, D. Raza, J. Sills, J. Poë, D. Kreuger, J. McCurdy-Myers, R. Love, G. Espie, N. Priestly, M. Rennie, J. Simpson, M. Massey, K. Kaun, V. TeBrugge
REGRETS: R. Rivers, M.A. Mavrinac, S. McCarthy, B. Thompson, M. Jalland, M. Shaw, L. Collins, L. Hopcroft

1. Adoption of Agenda
The agenda was approved. (U. Krull / C. Misak)

2. Minutes of Previous Meeting (October 2, 2003)
The minutes of the previous meeting were approved with two minor corrections. ( M. Lettieri/ A. Vyas)

3. Business Arising from the Minutes.

4. Reports of Standing Committees

a) Academic Affairs Committee (Report of October 21, 2003 meeting) – S. Aster

Prof. Aster announced that he was re-elected, by acclamation as the Chair of the Academic Affairs Committee. He reported that at the October 21, 2003 meeting of the Committee, the Chief Administrative Officer gave an update on departmental restructuring and informed the Committee about the extensive hiring and union negotiation process that was part of the process. The Vice-Principal Academic reported that the academic restructuring had proceeded well and talked about the next phase in the planning process, which is the Campus response to the Provost’s White Paper “Stepping Up.” The Committee also had a detailed report from the Registrar on the process for producing the UTM Calendar. The Committee also had an announcement from the Vice-President and Principal on the creation of an innovative partnership between the division of Biomedical Communications (BMC), in the Faculty of Medicine and UTM, to reside within the Institute of Communication and Culture. Prof. Orchard would give more detail on this subject in his report. Prof. Aster added that the UTM curriculum reports would be available for consideration by the Academic Affairs Committee at its November 18, 2003 meeting.

It was duly moved and seconded,

THAT the report of the Academic Affairs Committee be accepted. (S. Aster/ C. Misak)

The Motion was carried.

b) Computing and Data Communications Committee (Report of October 28, 2003) – A. Vyas

Mr. Vyas reported that the Committee had updates on initiatives from Computing Services as well as Micro Electronics, on initiatives undertaken during the summer, including the launch of a network storage system and numerous system upgrades associated with capital projects and the academic restructuring. The Committee agreed that a working group would be created to produce a document outlining the status of information technology at UTM in order to inform discussion of the Provost’s White Paper “Stepping Up.” This status document would be available at the Committee’s next meeting. Members also discussed network security and the back up system and ways in which members of the UTM community can be encouraged to use these systems.

It was duly moved and seconded,

THAT the report of the Computing Committee be accepted. (A. Vyas / C. Misak)

The Chair opened the floor to questions. A member commented on the increase of email spam messages and asked for ways to eliminate this problem. Mr. Vyas explained that a program called “Spam Assassin” was available for users and can be activated through the Computing Services website. In response to a member’s question about response times, the Chief Administrative Officer noted that an analysis of the Trouble Ticket system was currently under way as part of the ‘self-study’ in preparation for responding to the White Paper.

The Motion was called to question. The Motion was carried.

c) College Affairs Committee (Report of October 27, 2003) – J. Linley

Mr. Linley reported that the new membership of the Committee was ratified and that he was elected as the new Chair. He thanked Ms. Elizabeth Martin for serving as Chair of the Committee. He stated that the Committee heard a report from the Grounds Monitoring Subcommittee on the Evergreen tree-planting project and activities for the upcoming year. The Parking and Transportation Subcommittee also briefed the Committee on the status of parking at UTM. In addition, several questions were addressed regarding the Mississauga Road reconstruction and non-academic student discipline. In response to a member’s comment on the yearly planning of Committee business, there was much discussion on the scope and membership of the Committee and how to use members’ time more efficiently, in light of the objectives regarding the use of time set out in the White Paper. It was also discussed that the University removed the consideration of student service fees from the mandate of the College Affairs Committee and moved it under the purview of QSS (Quality Service to Students), which makes its reports directly to the University Affairs Board. Members also noted that the two subcommittees of College Affairs both have significant resource implications, and may find a better home within the Resource Planning and Priorities Committee. The College Affairs Committee approved a motion asking the Executive Committee to strike a working group to review the terms of reference of the College Affairs Committee.

It was duly moved and seconded,

THAT the report of the College Affairs Committee be accepted. (J. Linley/P. Donoghue)

The Motion was carried.

d) Resource Planning and Priorities Committee (Report of October 20, 2003 meeting) – R. Baker

Prof. Baker reported that the new membership of the Committee was ratified and that he was elected as the new Chair. He noted that the Vice-President and Principal thanked Prof. Gary Sprules for serving as Chair of the Committee during such a period of unparalleled change. Prof. Baker stated that the Committee had a presentation from the Registrar on timetabling issues and space allocation. It was reported that these issues benefited much from the use of new technology and the openness of faculty to flexibility in teaching times. The Registrar reported that many classes were still clustered during the middle of the day and encouraged faculty to contact her about the opportunities and advantages of teaching at alternate times. It was agreed that the Registrar would continue to update the Committee on these issues. Upcoming meetings of the Resource Planning and Priorities Committee would feature the budget planning process.

It was duly moved and seconded

THAT Council accept the report of the Resource Planning and Priorities Committee. (R. Baker / C. Misak)

The motion was approved.

e) Report of the Executive Committee – R. Beck

Prof. Beck reported that the Executive Committee received the recommendation of the College Affairs Committee and appointed a working group to study the terms of reference of the Committee. He stated that the working group was formed and its membership consists of Mr. Jim Linley, Prof. Rob Baker, Prof. Barbara Murck, Mr. John Malcolm, Mr. Adil Mirza, and Ms. Karla Kaun.

It was duly moved and seconded,

THAT Council accept the report of the Executive Committee. (I. Orchard / C. Misak)

The motion was approved.

5. Vice-President and Principal’s Report

a) White Paper Planning

The Vice-President and Principal thanked everyone who attended the Provost’s Town Hall meeting. He stated that in response to suggestions from that meeting and from various focus groups, the Provost was making revisions to the White Paper. He noted that the White Paper would go through governance in December and commented that the White Paper was much more than academic and complement planning; it encompassed the entire university experience of students, faculty, and staff. He explained that the Principal’s Table group would coordinate UTM’s response to the White Paper, engaging the UTM community in planning their response.

The Vice-President and Principal called on Vice-Principal Misak to comment on her interactions with departments regarding academic planning. Prof. Misak explained that consultation is wide ranging and would include Department Chairs, Program Directors, St. George and graduate Chairs, as well as students. She stressed that the student part of the consultation process was very important and that each department would be meeting with students in order to receive input into the planning process.

b) Report on Government relations

The Vice-President and Principal reported that the President and his team have begun to work with members of the new Provincial government, to aid in their transition and to ensure that the University of Toronto was a vital part of the government’s consultative process. As part of this friendship building, Prof. Orchard along with Mayor McCallion hosted a reception attended by seven Members of Provincial Parliament from the local area, which was also attended by President Birgeneau and Vice-President Sheldon Levy. Prof. Orchard stressed that there would be an ongoing dialogue with MPP’s about UTM’s plans.

He added that a number of faculty and staff of the University had been seconded by the government to aid their transition and planning process and that one would likely be a member of the UTM community. Prof. Orchard announced that the University was delighted with the appointment of Mary Anne Chambers, past Vice-Chair of Governing Council and Chair of the University Affairs Board, as the new Minister of Training, Colleges and Universities. He also reported that Sheldon Levy, Vice-President of Government and Institutional Relations, would be leaving the University of Toronto in early January.

c) Transfer of a graduate program

The Vice-President and Principal announced the creation of an innovative partnership between the division of Biomedical Communications (BMC), in the Faculty of Medicine and UTM, to reside within the Institute of Communication and Culture. The current division exists within the department of Surgery in the Medical school and offers the only professional Master’s program of its kind in Canada, being one of six accredited programs in the World. It offers a Master’s degree through the Institute of Medical Sciences, which is the largest graduate unit within the Faculty of Medicine. Under the urging of the Provost the Division was looking to double its intake of graduate students into the program and realized they would be unable to accomplish this in their current location. UTM was approached regarding the transfer of this program for several reasons. The program is an ideal link to the CCIT program and to innovative graduate programs at UTM in general. UTM was also approached to link the program to the undergraduate curriculum in various departments. There is also an opportunity for a synergy between undergraduate courses and programs connecting into an expanded graduate program in Biomedical Communications. As a result, with the approval of the Dean of Medicine, the budget of the BMC division would be transferred to UTM, along with three and a half full time equivalent faculty, with the goal of expanding the program from 16 to 32 graduate students. The Division would maintain its computer lab within the Faculty of Medicine as a node to offer part of the program and the program would still be offered as a graduate program within the Institute of Medical Sciences. The BMC computer lab would be matched at UTM within the new CCIT building, which would allow for the doubling of the class size.

After UTM was approached about this prospect, Dr. Linda Wilson-Pauwels, Chair of the Division of Biomedical Communication, met with many department Chairs and other faculty members at UTM and found great interest in engaging in this link at the undergraduate level. UTM approached the Provost in order to receive some transitional funding to help bring the program to UTM earlier. The Provost has agreed to grant this transitional funding to transfer the faculty and to begin to develop the computer lab. The Vice-Principal Academic noted that this program cannot expand any further within the Medical School and as a result, this initiative is seen as an opportunity to acquire more physical space, along with more faculty members and increased enrolment. The Vice-President and Principal added that this collaboration showed UTM creating another innovative link with another division, much like those with the Rotman School of Management and OISE. The program itself is still under jurisdiction of the Institute of Medical Sciences. He also noted that the program offers 3D animation and illustration courses that would be available to other graduate students.

The Chair opened the floor to questions.

A member asked about the type of undergraduate training needed for students wishing to apply to the program. Prof. Misak replied that students enter into this program from a wide range of programs and that BMC is pleased about this collaboration with UTM because of the opportunity for interaction with a wide range of undergraduate students from CCIT and Art and Art History. She added that the Division has a highly selective admission procedure and that UTM graduates are eligible to apply.

A member noted that this transfer would have a very positive effect on recruitment.
The Vice-President and Principal referred a member interested in application procedures to the BMC website and to UTM’s Office of the Registrar. A member asked about the program’s tentative launch date at UTM and projected number of faculty. Prof. Misak responded that the program’s launch is July 1, 2004, with a target date for doubling the program’s enrolment of July 1, 2008. The Vice-President and Principal added that there would be 7 FTE’s associated with the graduate program.

6. Other Business

On behalf of the Office of the Registrar, the Chair announced that there were a number of University of Toronto awards for which members of the UTM community were eligible. The Registrar added that there would be an email communiqué to members of UTM about this issue, and pointed to handouts that were available at the present meeting.

7. Next Meeting

The next meeting of Council will be on Thursday, December 4, 2003.

8. Adjournment

The meeting adjourned at 4:20 p.m. (A. Mirza / R. Baker)