Erindale College Council
MINUTES OF THE ERINDALE COLLEGE COUNCIL meeting held on Wednesday, November 5, 2003 at 3:15 p.m., in the Council Chamber, South Building, UTM.
PRESENT: R. Beck (in the Chair), I. Orchard, P. Donoghue, C. Misak,
J. Hendricks, D. Crocker, E. Goettler, A. Nicholson, C. Rubincam, C. Capewell,
J. Linley, S. Aster, M. Lettieri, D. Leeies, S. Sur, A. Karaman, D. Swieton,
H. Gunz, K. Chadder, I. Haq, F. Shaikh, L. Myrie, D. Hill, I. Still, G.
Didiano, R. Baker, N. Shams, Q. Shelley, S. Munro, J. Harkness, F. Csillag,
L. Gaspini, A. Cruden, T. Abrahim, S. Abrahim, B. Murck, P. Jadwani, A.
Mirza, R. Rivers, D. Raza, J. Sills, J. Poë, D. Kreuger, J. McCurdy-Myers,
R. Love, G. Espie, N. Priestly, M. Rennie, J. Simpson, M. Massey, K. Kaun,
1. Adoption of Agenda
2. Minutes of Previous Meeting (October 2, 2003)
3. Business Arising from the Minutes.
Prof. Aster announced that he was re-elected, by acclamation as the Chair of the Academic Affairs Committee. He reported that at the October 21, 2003 meeting of the Committee, the Chief Administrative Officer gave an update on departmental restructuring and informed the Committee about the extensive hiring and union negotiation process that was part of the process. The Vice-Principal Academic reported that the academic restructuring had proceeded well and talked about the next phase in the planning process, which is the Campus response to the Provost’s White Paper “Stepping Up.” The Committee also had a detailed report from the Registrar on the process for producing the UTM Calendar. The Committee also had an announcement from the Vice-President and Principal on the creation of an innovative partnership between the division of Biomedical Communications (BMC), in the Faculty of Medicine and UTM, to reside within the Institute of Communication and Culture. Prof. Orchard would give more detail on this subject in his report. Prof. Aster added that the UTM curriculum reports would be available for consideration by the Academic Affairs Committee at its November 18, 2003 meeting.
It was duly moved and seconded,
THAT the report of the Academic Affairs Committee be accepted. (S. Aster/ C. Misak)
The Motion was carried.
b) Computing and Data Communications Committee (Report of October 28, 2003) – A. Vyas
Mr. Vyas reported that the Committee had updates on initiatives from Computing Services as well as Micro Electronics, on initiatives undertaken during the summer, including the launch of a network storage system and numerous system upgrades associated with capital projects and the academic restructuring. The Committee agreed that a working group would be created to produce a document outlining the status of information technology at UTM in order to inform discussion of the Provost’s White Paper “Stepping Up.” This status document would be available at the Committee’s next meeting. Members also discussed network security and the back up system and ways in which members of the UTM community can be encouraged to use these systems.
It was duly moved and seconded,
THAT the report of the Computing Committee be accepted. (A. Vyas / C. Misak)
The Chair opened the floor to questions. A member commented on the increase of email spam messages and asked for ways to eliminate this problem. Mr. Vyas explained that a program called “Spam Assassin” was available for users and can be activated through the Computing Services website. In response to a member’s question about response times, the Chief Administrative Officer noted that an analysis of the Trouble Ticket system was currently under way as part of the ‘self-study’ in preparation for responding to the White Paper.
The Motion was called to question. The Motion was carried.
Mr. Linley reported that the new membership of the Committee was ratified
and that he was elected as the new Chair. He thanked Ms. Elizabeth Martin
for serving as Chair of the Committee. He stated that the Committee heard
a report from the Grounds Monitoring Subcommittee on the Evergreen tree-planting
project and activities for the upcoming year. The Parking and Transportation
Subcommittee also briefed the Committee on the status of parking at UTM.
In addition, several questions were addressed regarding the Mississauga
Road reconstruction and non-academic student discipline. In response to
a member’s comment on the yearly planning of Committee business,
there was much discussion on the scope and membership of the Committee
and how to use members’ time more efficiently, in light of the objectives
regarding the use of time set out in the White Paper. It was also discussed
that the University removed the consideration of student service fees
from the mandate of the College Affairs Committee and moved it under the
purview of QSS (Quality Service to Students), which makes its reports
directly to the University Affairs Board. Members also noted that the
two subcommittees of College Affairs both have significant resource implications,
and may find a better home within the Resource Planning and Priorities
Committee. The College Affairs Committee approved a motion asking the
Executive Committee to strike a working group to review the terms of reference
of the College Affairs Committee.
THAT the report of the College Affairs Committee be accepted. (J. Linley/P. Donoghue)
The Motion was carried.
Prof. Baker reported that the new membership of the Committee was ratified and that he was elected as the new Chair. He noted that the Vice-President and Principal thanked Prof. Gary Sprules for serving as Chair of the Committee during such a period of unparalleled change. Prof. Baker stated that the Committee had a presentation from the Registrar on timetabling issues and space allocation. It was reported that these issues benefited much from the use of new technology and the openness of faculty to flexibility in teaching times. The Registrar reported that many classes were still clustered during the middle of the day and encouraged faculty to contact her about the opportunities and advantages of teaching at alternate times. It was agreed that the Registrar would continue to update the Committee on these issues. Upcoming meetings of the Resource Planning and Priorities Committee would feature the budget planning process.
It was duly moved and seconded
THAT Council accept the report of the Resource Planning and Priorities Committee. (R. Baker / C. Misak)
The motion was approved.
e) Report of the Executive Committee – R. Beck
Prof. Beck reported that the Executive Committee received the recommendation
of the College Affairs Committee and appointed a working group to study
the terms of reference of the Committee. He stated that the working group
was formed and its membership consists of Mr. Jim Linley, Prof. Rob Baker,
Prof. Barbara Murck, Mr. John Malcolm, Mr. Adil Mirza, and Ms. Karla Kaun.
THAT Council accept the report of the Executive Committee. (I. Orchard / C. Misak)
The motion was approved.
5. Vice-President and Principal’s Report
a) White Paper Planning
b) Report on Government relations
He added that a number of faculty and staff of the University had been seconded by the government to aid their transition and planning process and that one would likely be a member of the UTM community. Prof. Orchard announced that the University was delighted with the appointment of Mary Anne Chambers, past Vice-Chair of Governing Council and Chair of the University Affairs Board, as the new Minister of Training, Colleges and Universities. He also reported that Sheldon Levy, Vice-President of Government and Institutional Relations, would be leaving the University of Toronto in early January.
c) Transfer of a graduate program
After UTM was approached about this prospect, Dr. Linda Wilson-Pauwels, Chair of the Division of Biomedical Communication, met with many department Chairs and other faculty members at UTM and found great interest in engaging in this link at the undergraduate level. UTM approached the Provost in order to receive some transitional funding to help bring the program to UTM earlier. The Provost has agreed to grant this transitional funding to transfer the faculty and to begin to develop the computer lab. The Vice-Principal Academic noted that this program cannot expand any further within the Medical School and as a result, this initiative is seen as an opportunity to acquire more physical space, along with more faculty members and increased enrolment. The Vice-President and Principal added that this collaboration showed UTM creating another innovative link with another division, much like those with the Rotman School of Management and OISE. The program itself is still under jurisdiction of the Institute of Medical Sciences. He also noted that the program offers 3D animation and illustration courses that would be available to other graduate students.
The Chair opened the floor to questions.
A member asked about the type of undergraduate training needed for students wishing to apply to the program. Prof. Misak replied that students enter into this program from a wide range of programs and that BMC is pleased about this collaboration with UTM because of the opportunity for interaction with a wide range of undergraduate students from CCIT and Art and Art History. She added that the Division has a highly selective admission procedure and that UTM graduates are eligible to apply.
A member noted that this transfer would have a very positive effect on
6. Other Business
7. Next Meeting