Erindale College Council

REPORT OF THE COLLEGE AFFAIRS COMMITTEE of Erindale College Council held on Monday, October 27, 2003 at 3:10 p.m., in Room 3129, South Building.

PRESENT: E. Martin, M. Overton, R. Beck, W. Ghobriel, A. Lange, S. O’Connell, M. Shaw, K. Kormos, R. Rivers, S. Kibria, K. Kaun, S. Al-Abdul-Wahid, A. Bellerby, J. Malcolm, D. Leeies, J. Linley, J. Stevenson, S. McCarthy, C. Boyd, L. Collins, D. Crocker, S. Kessler, C. McGrath, J. McCurdy-Myers, G. Richter, N. Collins, S. Munro
REGRETS: C. Misak, J. Lee, I. Wiecek, K. Chadder, K. Duncliffe, M. Mavrinac, A. Vyas, S. Bancheri

1. Adoption of the Agenda
The Agenda was approved (G. Richter / J. McCurdy-Myers)

2. Minutes of the Previous Meeting

The Committee approved the Minutes of the September 22, 2003 meeting of the College Affairs Committee. (A. Birkenbergs / S. Kessler)

3. Ratification of Committee membership and election of new Chair

The Chair referred to a handout listing the membership of the College Affairs Committee for the current year and asked that the Committee go through introductions. She noted that her term as Chair had ended and called for nominations of a new Chair. Mr. Jim Linley, Assistant Director of Business Services, was nominated to serve as the new Chair (P. Donoghue / M. Overton.) As no other nominations were received and Mr. Linley agreed to act as Chair, following the Committee’s approval, he took over as Chair of the College Affairs Committee.

4. New Business

a) Report of the Grounds Monitoring Subcommittee – N. Collins

Prof. Collins reported that the Grounds Monitoring Subcommittee, together with the UTM Evergreen Naturalization Steering Committee, organized six tree-planting events over the past year. These events involved 345 volunteers, 240 of these from ecology classes and resulted in the planting of 1200 native trees and shrubs around six different locations on campus. UTM contributed $10,000 and Evergreen, which is an external environmental coordinating body, raised $16,000 to help fund the tree planting events. Evergreen is also sponsoring an internship for the Environment 400 course. Activities planned for the upcoming year include wildflower planting around parking lots, working together with the environmental design team on the rebuilding of the new UTM entrance and collaboration with the Mississauga community in the reconstruction of the wetlands, which are to replace the pond. He added that successful connections have been made with Credit Valley Conservation, Evergreen, and the City of Mississauga, which have resulted in additional resources available to UTM.

It was duly moved and seconded,
THAT the College Affairs Committee adopt the report of the Grounds Monitoring Subcommittee. (N. Collins/A. Lange)

The Motion was approved.

b) Report of the Parking and Transportation Subcommittee – S. Munro

Prof. Munro reported that as the incoming Chair of the subcommittee, he was briefed on the status of parking at UTM. He reported that there had been much work with the Grounds Monitoring Subcommittee to preserve the green space on campus and to keep the parking footprint as small as possible. He explained that except for the Lot #8 expansion, UTM has not built additional parking beyond existing surface lots. He stated that because of the planned future construction of the Athletics Centre, part of Lot #8 would be used as a staging area. The underground parking in the CCIT building will be available by then to address this shortfall. UTM’s overall goal is to maintain the design of the Master Plan, while staying financially viable. He added that UTM introduced an online service for purchasing parking permits as well as several initiatives to reduce reliance on cars, such as new bus routes, transit passes and a carpooling program.

It was duly moved and seconded,
THAT the College Affairs Committee adopt the report of the Parking Subcommittee. (S. Munro / A. Birkenbergs)

The Motion was approved.

5. Other Business:

a) A member asked about the appropriate process for the addition of bike lanes on The Collegeway as well as Mississauga Road. The Chief Administrative Officer stated that he would raise the issue of introducing bike lanes on The Collegeway with the City of Mississauga. He added that this issue would be taken into account in the design of the new UTM entrance. He also explained that the City of Mississauga already approved a plan with no bike lanes on Mississauga Road, and it is highly unlikely that this plan would be revoked. In addition, because of the planned construction of left turning lanes on the Road, no room remains for the introduction of bike lanes.

b) In response to a member’s question about the installation of a banister on the stairs leading into the South Building, across from the Kaneff Centre, the Manager of Facility Resources confirmed that the work would be completed by the first week of November, as stated at the last meeting of the Committee.

c) A member asked about the non-academic discipline process for residence students. The Director of Residence, Mr. McGrath, explained that residence students sign a contract, which commits them to a residence judicial system. Depending on the nature or severity of the offence, Residence can choose to pursue matters either through the residence judicial system or through the Code of Student Conduct. This choice resides with Director of Residence, if the incident occurred within residence. If the act is more of a serious nature, it is referred to the Code of Student Conduct process. Asked to give more detail on the residence procedure for non-academic discipline, Mr. McGrath noted that it involves a five-step process where behaviour is assessed at different levels. Each level is associated with a standards meeting either with a residence life coordinator, with the assistant director or with the community standards board, which is a peer review board. He added that Level 5 evictions, which are the most severe, result in expulsion and pointed out that the process, including the procedure regarding appeals, is described on the web.

d) A member raised the issue of planning and setting goals for the Committee’s work over the upcoming year. Another member stated that examining the section in the Provost’s White Paper on Resources, People, Space, Technology, and Time (Appendix B) might be useful in the context of the work of this Committee. He suggested following the objectives set out in that section of the White Paper and determining whether the Committee’s time is used in an efficient manner. The member went on to explain that the attendance of the College Affairs Committee is usually poor, agenda items are lacking, and the membership is quite large, at approximately 50 people. In addition, its terms of reference appear to be an amalgam of issues, covering such topics as relations with campus associations, fundraising and transportation and parking. Some of these topics, especially those that have resource implications, are contained within other standing committees, such as the Resource Planning and Priorities Committee. He suggested asking the Executive Committee or Erindale College Council to endorse the creation of a small group to examine the terms of reference of the College Affairs Committee and to help examine its efficiency, while also making sure that none of the important issues currently under the Committee’s purview are neglected.

A member spoke in support of the above suggestion, stating that the College Affairs Committee often replicates matters that are discussed at Council, and called for the creation of a working group to look into the terms of reference of the Committee.

It was duly moved and seconded,
THAT the College Affairs Committee ask the Executive Committee to appoint a working group of approximately five members of Council to study the terms of reference of the College Affairs Committee. (P. Donoghue/R. Beck)

The Chair of Council expressed approval of creating such a working group and making this committee a more effective part of Council. He added that opinions from members of the College Affairs Committee were very important and hoped that the working group would generate ideas for solutions that the Executive Committee could take forward.

There was no support for an amendment to the motion asking the College Affairs Committee to appoint the members of the working group.

The motion was called to question. The motion was approved with one opposition and one abstention.

e) Cleo Boyd thanked outgoing Chair, Ms. Elizabeth Martin for her work as Chair of the College Affairs Committee.

6. Next Meeting
The next meeting of the College Affairs Committee will be on Monday, November 24, 2003.

7. Adjournment
The meeting was adjourned at 4:30 p.m. (A. Birkenbergs / A. Lange)

Secretary of Council _____________________ Chair ___________________
November 2003