Erindale College Council

MINUTES OF THE MEETING OF THE ACADEMIC AFFAIRS COMMITTEE of Erindale College Council held on Tuesday, September 16, 2003 at 3:10 p.m., in the Ante Chamber, room 3129, South Building.

PRESENT: S. Aster (in the Chair), U. Krull, M. Overton, J.P. Poë, S. Tenenbaum, B. Welsh, Y. Karshon, B. Green, G. Anderson, W. Ghobriel, M. L. Smith, B. Thompson, J. McCurdy-Myers,
REGRETS: C. Misak, M.A. Mavrinac, D. Crocker, L. MacDowell, J. Lester, P. Macdonald, I. Graham, G. Allen, S. Munro, C. Boyd

1. Adoption of Agenda

The agenda was adopted with one amendment. Under Business Arising, Mr. Donoghue’s report on departmental restructuring will be moved to a future meeting, as he was unable to attend. (M. Overton/U. Krull)

2. Minutes of Previous Meeting (April 8, 2003)

The report of the previous meeting was approved (G. Anderson/ S. Tenenbaum)

3. Business Arising from the Minutes

a) The Canadian Innovation Agenda and the Opportunity for creation of a Convergence Centre for sciences, health, management and policy at UTM (Notice of motion at April 8, 2003 meeting)

Professor Krull repeated the motion he gave at the April 8th meeting of the Academic Affairs Committee:

It was duly moved and seconded,
THAT the Academic Affairs Committee approve the addition of the Convergence Centre to the overall strategic plan of the University of Toronto at Mississauga, Erindale College. (U. Krull / G. Anderson)

There was no further discussion about the motion.

The motion was called to question. The motion was carried.

4. New Business

a) Academic Appeals Board terms of reference – Gord Anderson

Prof. Gord Anderson, Chair of the Academic Appeals Board reported that the Board deals with appeals regarding academic standing, which vary from appeals to obtain extra time to complete course work to appeals dealing with refusals for further registration. Initially, petitions are submitted to the Office of the Registrar’s Committee on Standing, whose decision can then be appealed to the Academic Appeals Board. The Board’s decision can be appealed to the Governing Council appeals board. Prof. Anderson reported that the current Appeals Board does not have terms of reference as a separate entity from the one at the Faculty of Arts & Science. He proposed that a sub-committee be struck to address the creation of terms of reference. In addition he proposed that this sub-committee examine the composition of the Board’s membership. He stated that currently the Board is a drain on the existing members’ time, as petitions have increased dramatically from past years.

It was duly moved and seconded,
THAT a sub-committee be struck to consider the terms of reference of the Academic Appeals Board and the Committee on Standing. (G. Anderson/U. Krull)

The Chair opened the floor to discussion. A member expressed support for the motion and asked about the sub-committee’s proposed membership. Prof. Anderson explained that the subcommittee would comprise a representative from the Office of the Registrar and a member of the Academic Appeals Board, in addition to himself. This sub-committee would then report to the Academic Affairs Committee at a future date, with amended terms of reference. Prof. Anderson added that the sub-committee would also consider increasing the Board’s membership and discuss the possibility of a refundable appeals fee.

Professor Anderson proposed the following amendment to the motion:
THAT the membership of the sub-committee be co-opted by Professor Anderson.
(G. Anderson / M. Overton)

The Motion, as amended was called to question. The motion was carried.

b) Upcoming Academic Planning Exercise – S. Aster

As the Vice-Principal Academic was not able to attend, the Chair reported on the projected timeline of the Academic Planning process. The release of the draft “White Paper – Stepping Up” is scheduled for mid-September, followed by discussion of College priorities and processes for the planning exercise in October. November to mid-December, the White Paper will be finalized and will proceed through governance. The completion of UTM departmental plans is projected for February of 2004, with UTM’s submission scheduled for May 2004.

5. Other Business

A member requested that the timelines of calendar submissions for new and revised programs to the Office of the Registrar be brought forward to the Academic Affairs Committee. It was agreed that the Registrar would submit this information to the Committee at a future meeting.

6. Next Meeting

The next meeting of the Academic Affairs Committee will be on Tuesday, October 21, 2003.

7. Adjournment
The meeting adjourned at 4:10 p.m. (S. Tenenbaum / G. Anderson)