Report: September 28, 2006

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Thursday, September 28, 2006 at 12:00 p.m. in room 3138,outh Building.

Present: R. Beck (in the Chair), C. Misak, J. Lim, R. deSouza, R. Reisz
Regrets: A. Wensley, Berkha Gupta (UTMSU)

The Executive Committee met to set the agenda for the October 6, 2006 meeting of Erindale College Council. Professor Beck called on the Chair of each standing committee to summarize recent business and identify items for possible inclusion on the next ECC agenda.

The minutes of the previous meeting was approved. (J. Lim / R. Reisz)

The Director of Governance provided an update on the status of nominations, acclamations and details on the available positions for Council as well as its Standing Committees. She reported that an election for the full-time student constituency would take place on September 30th and that it would be run via a newly introduced on-line voting system. She noted that the new system was designed over the summer months and would save the university substantial funds both in terms of human resource and mailing costs.

It was duly moved and seconded,
THAT the Executive Committee approve the conduct of elections to be carried out on-line. (C. Misak/R. Reisz) The motion was approved.

Ms. Ferencz Hammond also noted that the agenda would include the ratification of the new Council membership and the annual activity report of QSS, which is a regular feature of ECC first fall meeting. She reported that a submission on the naming of Phase 8 had been submitted by Chris McGrath, Assistant Dean of Student Affairs and Acting Director of Student Housing & Residence Life and circulated the appropriate documentation. She noted that this would appear on the agenda of the Council meeting as an item for approval and asked members of the Executive Committee to formally recommend the motion.

It was duly moved and seconded,
THAT the Executive Committee recommend to Erindale College Council the naming of Phase 8 to Oscar Peterson Hall. (C. Misak/J. Lim) The motion was approved.

The Chair proceeded to discuss the agenda of the upcoming October 6, 2006 meeting of Council.

On behalf of the Computing Committee, Mr. Lim reported that the committee met on September 27, 2006 and received informational reports on the following topics:

  • UTORid migration: an update was given and some outstanding problems were discussed, including that 1% of students are not able to log into the computer labs. A temporary password and login id have been given to these students while the problem is being fixed.
  • The committee heard a detailed report from the library on the new centre’s amenities
  • An update on the efficacy of the newly introduced speech recognition system was given
  • A member brought up several problems related the UTM email system, network speeds and wireless coverage, which are going to be addressed by computing services in the near future

On behalf of the Resource Planning and Priorities Committee, Professor Reisz reported that at its last meeting on September 25, 2006 the committee had a full agenda of informational reports. Members received a report from the Chief Administrative Officer on the progress of the Academy of Medicine project and the planned use of the ‘old’ library space as well as a brief summary of the university’s new budget model. The capital projects manager, Mr. Ben Louie gave an updated capital planning report, which incorporated a report from the Chief Librarian on the transition of the library to the new Hazel McCallion Academic Learning Centre. Finally, members of RPPC received an extensive presentation from Ms. Aubrey Iwaniw, sustainability coordinator and Professor Nicholas Collins, Chair of the Grounds Monitoring subcommittee on the many environmental, transportation and naturalization projects at UTM. Members of the Executive Committee decided that it would be useful for the UTM community to hear about the multitude of environmental projects and Ms. Iwaniw and Professor Collins would be invited to do a shorter version of their presentation at the next meeting of Erindale College Council, depending on their availability.

The Academic Affairs Committee did not have a meeting in September.

The Vice-President and Principal noted that she would provide a brief report.

The Chair concluded the meeting by reporting to members of the Executive Committee that a few changes have been made to the order of business on the Council agenda. These changes were suggested by the Director of Governance in order to bring the layout of the agenda in line with Robert’s Rules of Order requirements; the resulting agenda is more streamlined. The Chair noted that he would explain the changes to members at the first meeting of Council.

The Executive Committee meeting adjourned at 12:40 p.m. (J. Lim / R. Reisz)

Secretary ___________________________ Chair ___________________________________