Report: September 26, 2005



Report of the RESOURCE PLANNING & PRIORITIES COMMITTEE of Erindale College Council held on Monday, September 26, 2005 at 3:10 p.m., in Room 3138.

Present: R. Reisz (in the Chair), I. Orchard, R. deSouza, D. Crocker, M. Jaime, C. Capewell, M. Jalland, D. Pond
Regrets: P. King, U. Krull, B. Schneider, K. Hannah-Moffat, N. Collins, M. Lord, R. Carroll
In attendance: Aubrey Iwaniw (Environmental Affairs), Jim Linley (Business Services), Ben Louie (Capital Projects), Mark Overton (Student Affairs)

1. Adoption of the Agenda

The Agenda was approved. (I. Orchard/R. deSouza)

2. Minutes of the Previous Meeting (March 21, 2005)

The report of the previous meeting was approved. (D. Pond/R. deSouza)

3. Business Arising from the Minutes

There was no business arising from the minutes.

4. New Business:

a) Report of the Chief Administrative Officer – Ray deSouza

The Chief Administrative Officer welcomed back Christine Capewell as Director of Business Services and thanked Jim Linley for serving as acting director for the past year.

i) Update on Capital Construction Projects

Mr. deSouza reported that the CCIT building project, was being closed out in October and remained on budget. The Recreation, Athletics and Wellness Centre (RAWC) was 32% complete and on budget, with an anticipated completion date of August 2006. The Hazel McCallion Academic Learning Centre was 30% complete and on budget, also with an anticipated completion date of August 2006. Regarding Phase 8 of Residence it was reported that the building contract was awarded on August 31, with an anticipated completion date of April 2007 and that much work had been done by capital projects staff to reduce project costs.

Regarding the Collegeway Entrance, members heard that the project was completed on August 31 with some soft landscaping, naturalization and signage work still remaining. Mr. deSouza explained that a project planning committee would be set up to determine the level of renovations needed to Alumni House prior to safe occupancy of the building, working within the constraints of the heritage designation by-law. The CAO added that the City of Mississauga also needed to remove an underground oil storage tank located near the house.

With respect to general campus infrastructure work, the committee was informed that work on the micro turbine was completed and that the system provides between 8-10% of UTM’s energy, cooling, and heating needs. It was reported that solid oxide fuel cells were currently being assembled in Kingston for delivery and installation by the end of this year. Members also heard that UTM was in discussion with Enersource with respect to the upgrade of the campus electrical grid and that UTM was investigating upgrades to the sanitary and storm water systems.

The Chair opened the floor to questions.

Members complimented administration on the Mississauga Road improvements and the construction of the new entrance.

With respect to the naming of the associated road leading in from Collegeway, the CAO noted that any plans of this nature would be brought forward through governance at the appropriate time.

In response to a member’s question, Professor Orchard reported that all of the capital projects were within budget and added that the new Library was a major fundraising priority, and had already experienced considerable success.

ii) Updated regarding changes to administrative units

The Chief Administrative Officer reported that the mandates of service and technology related administrative units were reviewed and restructured. Facilities Resources was split into two groups with distinct responsibilities: Utilities and Grounds with oversight for engineering, electrical support, heating/air conditioning, storm-water management, grounds, landscaping, headed by Paull Goldsmith as director and Infrastructure and Facilities, with oversight for space and facilities planning, project management, stores, caretaking and property management, with Sol Kessler, as director. Formerly Micro-Electronics, the Technology Resource Centre with Anil Vyas as director takes care of all aspects of instrumentation, undergraduate laboratory infrastructure, classroom infrastructure and security and access control systems. Audio Visual services have moved to this group. In addition, Computing services was also restructured to create the groups of Web technology services, Network Services (security, lan administration) and Client services (erinconnect, residence net) with Joe Lim as director. Instructional Media Services will now be reporting to Computing Services.

b) Report of the Transportation and Parking subcommittee – Jim Linley (on behalf of the Chair)

Mr. Linley reported that the Transportation and Parking subcommittee had last met on September 1, 2005. It was reported that after the outcome of the parking structure and outsourcing of parking operations, UTM engaged LEA Consulting to survey, analyze, and make recommendations regarding parking supply and demand and transportation options. Their report concluded that with operational adjustments to various lots, and with marketing and pricing adjustments by operations, UTM has adequately matched parking demand with supply for the 2005/06 academic year. This has been accomplished by the reconfiguration of lot 4, which has provided additional spaces and the planned expansion to Lot 9. The LEA report also indicated that in the event UTM reclaims “temporary” lots, or in fact moves forward with development of new buildings on existing “temporary” parking lots, UTM will most certainly experience a significant parking shortage in the future. The Committee also heard about operational changes to Lot 4B which due to the new entranceway construction was made available to construction workers for a monthly fee; the balance of Lot 5 reserved was made available as residence spaces. In addition, CCIT underground garage parking was priced and marketed differently this year, which has resulted in 300 permit sales and has shifted many drivers from other lots, most notably Lot 5 and Lot 9. Pay & Display machines would be implemented on the lowest two levels of the CCIT underground garage by October. Parking operations will also be working with campus police, to improve enforcement efforts and ensure greater compliance with parking regulations. It was also announced that the UTM Shuttle bus stop on the St. George campus was moved from the Medical Sciences Building to Hart House. Business Services monitors shuttle bus counts regularly and adjusts the bus to suit demand as much as possible, taking into account total demand, critical service times, and budget. Operations, working with Capital projects, also made improvements to campus traffic, notably the ring road, with the addition of crosswalks and warning lights at critical locations.

The Chair opened the floor to questions.

A member asked the reason for the apparent absence of parking demand pressure given the fact that some spaces were lost in Lot 4B and Lot 6. Mr. Linley explained that stock was added in Lot5 and that there was a great increase in people parking in the CCIT garage.

In response to a member’s comment, Mr. Linley explained that to ameliorate the demand for the 8:05 a.m. shuttle bus run, an additional bus was added at that time. He noted that shuttle bus ridership is constantly being monitored for any needed adjustments.

c) Report of the Grounds Monitoring subcommittee and Environmental Affairs at UTM – Aubrey Iwaniw

On behalf of the Grounds Monitoring subcommittee, Ms. Iwaniw gave a detailed presentation on the many environmental affairs related projects at UTM. The presentation included details on campus sustainability projects, campus tree planting events, transit initiatives, energy conservation projects and emerging energy technologies. A copy of the presentation (which is attached to this report as Appendix A), is available through the Council office.

The Chair opened the floor to questions.

In response to a member’s question, the Dean of Student Affairs explained that discussion is still ongoing with GO Transit and that there are also student initiatives regarding this issue.

The Chief Administrative Officer noted that there is a tremendous amount of international interest regarding UTM’s Centre for Emerging Energy Technologies and campus sustainability projects with UTM hosting high profile visits from England, Scotland and China.

Vice-President and Principal complimented Ms. Iwaniw on her work.

5. Other Business

A member commented on the lack of appropriate food facilities and the unsuitability of the Faculty Club for a more upscale food experience, where one might take new faculty. The Director of Business Services acknowledged that the Faculty Club is not an appropriate upscale venue, but explained that it was never a large enough space to justify a restaurant operation that was not subsidized. Another member questioned whether UTM had the critical mass to support a restaurant. The Director of Business Services replied that a study had not as yet been done regarding this issue, but that various proposals could be developed to study this issue. The Vice-President and Principal noted that there had been discussions with Conference Services about the possibility of developing a more upscale Faculty Club operation, which could then be used for outside functions as well. Another possibility was to develop a facility as part of the new Library. Ms. Capewell commented on the lack of funding to address the issue at hand. Professor Orchard noted that UTM’s current priority was to complete existing capital projects, and work on graduate enrolment and research, but added that there was some optimism that the university was putting forward a new budget model whereby transfers to divisions would become easier. Christine Capewell undertook to continue discussions with appropriate constituencies and report back to the committee in the near future.

6. Next Meeting

The next meeting of Resource Planning and Priorities Committee will be during Monday, October 24, 2005.

The meeting adjourned at 4:20: p.m. (I. Orchard/D. Pond)

Secretary _______________________________ Chair __________________________