Report: September 22, 2004



MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, September 22, 2004 at 12:10 p.m., in the Ante Chamber, Room 3129, South Building.

Present: R. Beck (in the Chair), I. Orchard, S. Aster, R. Baker, J. Lim, J. Linley
Regrets: C. Capewell, S. O’Connell

The Minutes of the previous meeting (March 24, 2004) were approved. (R. Baker / I. Orchard)

The Executive Committee met to set the agenda for the October 6, 2004 meeting of Erindale College Council. Professor Beck called on the chair of each standing committee to summarize recent business and identify items for possible inclusion on the Council meeting agenda.

Professor Sidney Aster reported that at its September 14, 2004 meeting, the Academic Affairs Committee’s agenda included a minor change in the terms of reference of the Advisory Committee to the UTM Library, changes to the terms of reference of the AAC and a change in the Religion program. Prof. Aster explained that the minor change to the terms of reference of the Library Advisory Committee involved updating the way in which faculty were appointed to the membership to reflect administrative changes at UTM – faculty appointments are now made through the Dean (in the past, the Associate Deans served this function.)

Prof. Aster explained that the Committee also discussed and approved several changes to the AAC terms of reference stemming from administrative and academic restructuring and other administrative changes over the past several years. These changes involved deleting some sub-committees that were no longer in operation, updating the names number of sub-committees, and removing from the terms of reference those issues that were under the purview of the Computing Committee.

Prof. Aster reported on the final item of business, that of the relocation of the Religion program from the Department of Anthropology and Religion to the Department of History and Classics and the subsequent name changes to both of these departments, was thoroughly discussed by members. The topic was introduced by the Vice-Principal: Academic and the Committee also heard from two guest speakers speaking both for and against the relevant motions. These motions subsequently received approval. The Agenda of Council will include the motions regarding the change in the discipline of Religion and the revision of the terms of reference of the Academic Affairs Committee.

Jim Linley reported on behalf of the College Affairs Committee, which had its final meeting on September 16, 2004. Members were presented with the “Campus Life” Web site, and had an opportunity to provide feedback and suggest changes to the site. Mr. Linley reported that the scope of the Web site is beyond that of the original terms of reference of the College Affairs Committee and covers information on other campus related topics suggested by members, such as room bookings.

Mr. Lim reported that the Computing Committee did not meet in September, but will have its first meeting on October 25, 2004.

Prof. Baker reported on behalf of the Resource Planning and Priorities Committee that Ben Louie, Development Manager, from the Capital Projects Department provided members with an update on capital construction projects. It was agreed that this same presentation would be very informative to members of Council and therefore would be included on the agenda. Prof. Baker also reported that the other item of business was a very comprehensive presentation on all of the environmental projects being implemented at UTM, and was combined with a report from the grounds monitoring sub-committee. It was agreed that as this presentation would be too lengthy to include on an already full Council agenda, Prof. Baker would summarize major points and refer members to the Grow Smart, Grow Green Web site, which encompasses many of these topics.

The Chair went on to structure the agenda formally. The Agenda will include the ratification of the new members of Council, followed by the election of the new Vice-Chair of Council. The Secretary will have a list of nominated and appointed members for distribution to all members. The new Council will assume office immediately after the end of the meeting. The Standing Committees will report on recent business and present motions requiring approval as outlined above.

The Vice-President and Principal’s report will include a discussion of the priorities for the academic year and UTM’s response to Stepping Up.

The Vice-President and Principal reported that the President and Provost wished to address members of Council and receive feedback about the priorities of the University of Toronto. A special meeting of Council has been scheduled for Monday, October 25, 2004, from 12:00 until 1:00 p.m. for this purpose. Prof. Orchard added that the President and Provost would also meet with senior administrators and Chairs following the Council meeting.

The Chair reminded members of the Executive Committee that the Council’s first member orientation event was scheduled for Wednesday, October 20, 2004 at 3:00 p.m. and featured a presentation by Mr. Louis Charpentier, Secretary of Governing Council.

The Executive Committee meeting adjourned at 12: 45 p.m. (J. Linley / R. Baker)