Report: October 30, 2007

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Thursday, October 30, 2007 at 12:00 p.m. in room 3129, South Building.

Present: A. Wensley, (in the Chair), I. Orchard, J. Lim, R. deSouza, R. Reisz, A. Lange, W. Khogali

The Executive Committee met to set the agenda for the November 8, 2007 meeting of Erindale College Council. Professor Wensley called on the Chair of each standing committee to summarize recent business and identify items for possible inclusion on the next ECC agenda.

The report of the previous meeting was approved. (J. Lim / R. deSouza)

The Director of Governance reminded members that a random draw was needed to decide on the 5 out of the 6 tie votes to fill the remainder of the full-time undergraduate student constituency. The results of the draw were as follows:

Nathan Carpenter - Elected
Susan Gafarova - Elected
Neha Humayun - Elected
Bassel Rachid - Elected
Umaimah Abdul Aziz Rasheed - Elected
Brandon Gee

On a motion duly moved and seconded, the above results were approved by the Executive Committee. (W. Khogali/J. Lim)

The Chair proceeded to discuss the agenda of the November 8, 2007 meeting of Council.

On behalf of the Computing Committee, Mr. Lim reported that the committee met on October 24, 2007. The manager of Computing Services talked about encryption and announced that the university was currently evaluating a commercial encryption method. In the interim, members of the campus community are invited to consult with Computing Services about their encryption requirements. The committee also heard an update from Rochelle Mazar, instructional technology liaison from the library, about Blackboard implementation. It was noted that by the end of 2006 U of T Mississauga had 70% of students using Blackboard. Ms. Mazar, while remaining project manager, has implemented one person in each department who can help students with Blackboard and is currently discussing best practices in communicating with faculty. It was noted that while the implementation went well, the servers posed a big challenge. Finally, a draft network security policy was distributed to the Committee for feedback and discussion. It was noted that with a growing population, U of T Mississauga could not handle network security breaches informally and therefore a policy was needed. The policy asserts that each member of the community is responsible for protecting this shared facility and any devices should have approval from computing services before being allowed. The policy also defines security patches and firewalls and provides guidelines on password usage. Once feedback is received on the document, it will go back to the Computing Committee for approval.

On behalf of the Resource Planning and Priorities Committee, Professor Reisz reported that the committee met on October 22, 2007. Professor Nick Collins, Chair of the Grounds monitoring subcommittee provided the committee with feedback from the subcommittee on the planned storm water management pond. The subcommittee made recommendations pertaining to landscape implementation. Professor Collins also gave an update on the planned re-naturalization of the so called ‘old field' on campus. The plan calls for a controlled burn of the area for the spring of 2008. Members gave feedback to Professor Collins on the implementation plan. The Committee also received a report from the Director of Business Services on parking, including the estimated number of spots that would be lost for the storm water management pond, and a report from the environmental affairs office about its activities. Finally, Professor Brian Branfireun attended the meeting to announce that a Ministry of Environment Air Monitoring Station would be installed on campus, providing a unique educational opportunity to implement a form of air mercury monitoring. It will be located at the back of Lot #8.

On behalf of the Academic Affairs Committee, Professor Lange reported that the committee met on October 23, 2007. The manager of research and graduate affairs, Mr. Devin Kreuger, gave a presentation on the 2006/07 U of T Mississauga Research report. The Assistant Dean, Ms. Lynn Snowden, gave a preparatory report on the upcoming curriculum changes; she explained the curriculum development process and highlighted major changes that members will see at the November 27 meeting. The coordinator of public services for the library, Mr. Ian Whyte, gave a summary of the LibQUAL and LibSat survey results and discussed the library code of conduct.

It was agreed that the Chairs of the standing committees would give fuller than usual reports of the business in their respective committees, since none of the reports would be placed on the Council agenda as single featured items. The president of UTMSU, Mr. Walied Khogali, asked that he be placed on the agenda for some announcements he would like to make. It was agreed that he would be placed at the end of the agenda along with some other event announcements the Chair would make.

The Vice-President and Principal noted that he would provide a brief report.

The Executive Committee meeting adjourned at 12:30 p.m. (R. deSouza / R. Reisz)

Secretary _______________________ Chair _______________________________