Report: November 28, 2005


Report of the RESOURCE PLANNING & PRIORITIES COMMITTEE of Erindale College Council held on Monday, November 28, 2005 at 3:10 p.m., in Room 3138.

Present: R. Reisz (in the Chair), I. Orchard, C. Misak, U. Krull, R.. deSouza, M. Jaime, M. Jalland, M. Lord, P. Pliner, D. Pond, G. Rattan, N. Collins
Regrets: D. Crocker, C. Capewell, K. Duncliffe, S. Munro, M. Georges
In attendance: Ben Louie, Capital Project Manager, Mark Overton, Dean of Student Affairs

1. Adoption of the Agenda

The Agenda was approved. (I. Orchard/D. Pond)

2. Minutes of the Previous Meeting (September 26, 2005)

The report of the previous meeting was approved. (I. Orchard/D. Pond)

3. Business Arising from the Minutes

There was no business arising from the minutes.

4. New Business:

a) Report of the Transportation and Parking subcommittee – Nicholas Collins

Professor Collins reported that the subcommittee met on November 18, 2005 to discuss the following agenda items: the management of parking operations, parking ancillary figures, lot #9 construction update, the north building bus drop-off and pick up area renovation and the launch of Smart Commute Mississauga. The subcommittee was updated on the status of the management of UTM’s parking office, which had been without management for 18 months. It was reported that this problem had been resolved with hiring Mr. Alex MacIsaac, the Manager of the St. George campus Parking Services to provide management and supervisory services to the UTM parking operation. Mr. MacIsaac reports to Christine Capewell, Director of Business Services. The subcommittee also discussed the parking budget and supply and demand figures. Professor Collins explained that historically a 30% parking to user ration was considered to be the required level, but for the past several years, UTM has been able to manage its operations below this level without any major problems. The current year saw this ratio at 24.5%, again without any substantial problems, but the predicted parking to user ratio for 2006/07 is 20%. In order to gage the sustainability of this figure and other supply and demand issues, UTM hired consultants to analyze its parking usage and to suggest ways any future difficulties could be minimized. With respect to the reasons UTM may be able to tolerate such a reduced parking to user ratio, the subcommittee discussed that several adjustments that may account for this, including class times, higher gas prices, and increased transit options. Professor Collins also noted that a Mississauga Transit pass may increase transit use. He added that the launch of Smart Commute Mississauga, a transportation management association in which UTM is a major partner, has proven to be effective at increasing transit use, citing the example of York University’s success with the association.

Regarding the UTM parking budget for 2006-07, there is a 5% increase for the outdoor reserved and unreserved permits. There is no price increase for the CCIT underground parking garage. Members should address their questions regarding parking to Ms. Christine Capewell, Director of Business Services. Professor Collins noted that information regarding the parking budget was able to be provided much earlier this year due to the introduction of an Information Session, which took place on November 24, 2005. The ancillary budgets are coming to the Resource Planning and Priorities Committee for consideration at its January 16, 2006 meeting.

The Chair opened the floor to questions.

In response to a member’s question regarding usage of the CCIT underground garage, Professor Collins explained that due to attractive pricing, demand for this parking garage increased substantially.

A member asked whether there are any plans in place to meet a possible increase in parking demand since the above-ground parking garage was no longer being built. Professor Collins noted that except for reducing demand on parking, there are no plans to build any additional above-ground parking structures in the near future. In response to a member’s question regarding the possible effect of new residences on parking demand, Professor Collins reported that this type of information will be included in the consultants’ report.

b) Space Planning and Management Committee (SPMC) update – Ray deSouza

Mr. deSouza reported that the SPMC met on October 27 and November 17, 2005 to consider 10 applications for changes to space and approved them all. The Committee also reviewed capital projects. The committee also considered the space implications of three CFI applications and sent its recommendations regarding these projects to the Vice-Principal Research.

c) Capital Projects Update – Ben Louie

Mr. Louie distributed a handout which provided detailed information on the status of UTM’s capital projects (attached herewith as Appendix A). He reported that UTM had 10 major ongoing capital projects, with three in the post construction and closeout phase and three in the construction stage.

Mr. Louie reported that the CCIT project was handled as two separate projects (building and garage) and that it would be closed out by December 2005, with a confirmed official opening date of March 2, 2006. The CCIT capital project remains on budget. Regarding the Wellness, Recreation and Athletics Centre, is 46% complete to date with the super-structure being 95% complete. He noted that the swimming pool was being delivered in three different shipments from Italy in early December. The project remains on budget and on schedule for its August 2006 completion. The Hazel McCallion Academic Learning Centre, (HMALC) is 45% complete to date with the superstructure being 95% complete. There has been some difficulty with the steel structure due to the significant amount of welding and with the enclosure material from Spain, which have caused some delays, but the project is still on schedule for an August 2006 completion. The budget is stretched and is now being reviewed. Mr. Louie reported that Phase 8 of Residence caisson work is at 55% and that the project is proceeding as per approved budget and scope, with minor adjustments in the furniture and telecommunications budget. The project is scheduled for completion in April 2007. The Collegeway entrance project is in the post construction stage, with soft landscaping scope, budget, implementation phasing, light standards and signage to be defined at the next Project Committee meeting. With respect to the Parking Facility, he reported that the project was being closed out with a final report being submitted to the Governing Council’s Planning and Budget Committee on December 22nd. Mr. Louie reported that the Alumni House project planning committee is in the process of defining the scope of the program and improvements to the building.

Regarding infrastructure upgrades, Mr. Louie explained that at its December 6th meeting, the Planning and Budget Committee will establish the terms of reference and membership of the Project Planning Committee for a multi-phased, multi-year UTM infrastructural upgrade project. Regarding electrical upgrading work, the campus will have two new feeders by March/April of 2006, which will allow for the power requirement for both the HMALC and Phase 8 residence projects. Will also be taking an application to the Space Planning and Management Committee, for a redundancy feeder (a third feeder) in the near future and will also be working on replacing and upgrading the chiller for the summer. He concluded his report by noting that a project planning committee will be formed in January of 2006 to consider renovations to the existing library space.

The Chair opened the floor to questions.

In response to a member’s question regarding the HMALC budget constraints, Mr. Louie explained that project planners usually look 3 to 6 months in advance to assess risks and have determined that the project’s contingency funding is stretched.

In response to a member’s question, the CAO explained that a feeder is a separate electrical line.

d) Creation of a Vice-Dean position at UTM – Cheryl Misak (Memorandum distributed to members is included herewith as Appendix B)

Professor Misak reported that when UTM was restructured, it was envisioned that in addition to the Dean and Department Chairs, UTM would eventually create associate or vice deans. Professor Misak reported that with the anticipated expansion of graduate programs at UTM and the devolution of much of the authority of the School of Graduate Studies to the division, it is necessary to enhance the function of the Dean’s office by creating the position of Vice-Dean, Graduate. This is in step with the University’s intention to permeate accountability for graduate matters throughout the university. In addition, Professor Misak noted that the creation of this position is also in response to requests from graduate students, who will now have the required support.

She explained that the Vice-Dean, Graduate, will report to the Dean and will serve on the Tri-Campus Decanal Committee for Arts & Science, along with the Deans at all three campuses and the Vice-Deans of the Faculty of Arts & Science. This new position will be effective on July 1, 2006.

It was duly moved and seconded,

THAT the creation of a Vice-Dean position, as outlined in the memorandum from the Vice-President and Principal and the Dean, dated November 21, 2005, be recommended to Erindale College Council for approval.

(C. Misak/I. Orchard)

The Chair opened the floor to discussion.

The Vice-President and Principal noted that UTM was participating very significantly in graduate student enrolment and the creation of this new position would give focus to this expansion and provide links to other divisions. In response to a member’s question about planned new graduate programs, Professor Orchard noted that in addition to the expansion of existing graduate programs, new Masters programs are being considered or already on their way in the following areas: Forensics, Innovation Management, Student Life Professionals and Information Security.

The Vice-President and Principal noted that the university is expanding graduate enrolment in response to the full student enrolment funding and capital funding provided by the government. A member remarked that in the past graduate students on this campus had their chairs on the downtown campus and expressed hope that this new change would encourage some graduate chairs to be located at UTM. The Dean explained that while this is not envisioned, the argument for this is strengthened if there is significant tri-campus involvement. The Vice-President and Principal added that the Office of the Registrar plans to work with the School of Graduate Studies to have resources and support available for graduate students available on the UTM campus.

In response to a member’s question, the Dean explained that numbers are not yet available with respect to the proportion of masters to professional stream programs, but added that she would report on this figure, once plans have been created by the graduate chairs. The Vice-President and Principal added that these decisions are academically driven, not based on guaranteed funding. Professional masters programs that are being expanded or newly created were formulated through the Stepping Up planning process.

The motion was called to question and approved.

5. Other Business

There was no other business.

6. Next Meeting

The next regular meeting of the Resource Planning and Priorities Committee is scheduled for Monday, January 16, 2006.

The meeting adjourned at 4:00 p.m.

Secretary _______________________________ Chair __________________________