Report: March 30, 2005

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, March 30, 2005 at 1 p.m. in the Alumni Lounge, Rm. 3138, South Building.

Present: R. Beck (in the Chair), I. Orchard, A. Wensley, J. Lim, S. O’Connell, R. Reisz
Regrets: R. deSouza

Observers: M. Overton, M. Ahmed
Recording Secretary: C. McColeman

The Minutes of the previous meeting (March 2, 2005) were approved. (I. Orchard/J. Lim).

The Executive Committee met to set the agenda for the April 8, 2005 meeting of Erindale College Council. Professor Beck called on the Chair of each standing committee to summarize recent business and identify items for possible inclusion on the next ECC agenda.

On behalf of the Academic Affairs Committee, Professor Wensley reported that the Committee had no substantive business to report. The Vice-Principal, Academic & Dean, Professor Cheryl Misak, had attended the last meeting and reported on the ROP second-year courses. He would provide a quick summary of this meeting, focusing on the Research Opportunity Program at UTM, and its dramatic growth recently.

On behalf of the Computing Committee, Mr. Lim reported that the Academic Computing Advisory Committee had recently met to discuss the implementation of a University-wide Learning Management System, which would consolidate a number of systems currently in existence. A Request for Information (RFI) had been undertaken to solicit responses from vendors. The Resource Centre for Academic Tehncology (RCAT) had conducted a survey, and the results of the RFI would soon be available. Mr. Lim also reported that, as a result of a Request for Proposals (RFP), Dell and IBM had been selected as Tier I vendors. This meant that purchases could be made requiring no additional quotes, and that a preferred price, service, and warranty would be provided. He observed that Desktop was not part of the IBM deal, as a result of its impending sale. A Request for Proposals (RFP) had also been conducted regarding photocopiers, the responses were in, and the University was now looking at the seven vendors which had responded. Mr. Lim also reported that UTM was getting a faster link to St. George with an anticipated completion date of June or July. A small committee would be convened to conduct a formal review of UTM’s website. Tech_Know_File.05 was scheduled for May 10 and 11 at University College. UTM would be presenting a paper at the conference, highlighting University applications which had been developed in-house. Mr. Lim mentioned that, as of May, access to wireless would require UTOR ID. ECC would be apprised of all of this at its next meeting.

On behalf of the Resource Planning & Priorities Committee, Professor Reisz reported that, at its last meeting, the CAO, Mr. deSouza, had advised the Committee that a problem had arisen regarding the planned parking garage and alternate service delivery through Standard Parking. The University’s auditors were now questioning whether the $20 million cost for the garage would in fact be considered “off the books” as previously believed. The Vice-President & Principal updated the Executive Committee in Mr. deSouza’s absence. Subsequent to the last RPPC meeting, the University’s auditors had met with Standard Parking’s auditors as well as delegates from the Office of the Vice-President, Business Affairs and UTM. It now appeared that this debt might be considered “off the books.” A meeting was scheduled for April 5. As Professor Reisz would not be in attendance at the next ECC meeting, it was agreed that Mr. deSouza should provide an update to Erindale College Council. Professor Orchard also observed that, as a result of these drawn out deliberations, one Governing Council cycle would be missed, and the project would be delayed by a few months.

There would be no report from the Vice-President & Principal as Professor Orchard would be out of the country.

Regarding “New Business,” Mr. O’Connell proposed that changes to the Constitution of QSS, in particular its membership, and the appointment of its Chair, be on the agenda. Lengthy discussion ensued during which Professor Orchard and other members expressed concerns about the premature consideration of this item in light of the fact that the changes had not yet been approved by QSS, as well as the fact that there were certain flaws and contradictions in the draft document. As April 8 was the last ECC meeting for this academic year, QSS was concerned that proposed Constitutional changes might not be forwarded to ECC once a new QSS was in place in the fall. Once assurance was given by the Chair, Professor Beck, that, if the Constitutional changes came to a vote and were approved by this year’s QSS, they could be forwarded to ECC in the fall for approval, Mr. O’Connell agreed to withdraw the request for this item to be on the agenda.

It was agreed that Computing Services would provide an interesting presentation at the next ECC meeting.

There was no “Other Business” to report.

Mr. O’Connell expressed how much he had enjoyed working with UTM’s administrators, and Professor Orchard commended him for the leadership he had shown. The Chair and other members concurred.

The Executive Committee meeting adjourned at 2.20 p.m. (I. Orchard/J. Lim).