Report: March 2, 2005



MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, March 2, 2005 at 12:10 p.m., in the Ante Chamber, Room 3129, South Building.

Present: R. Beck (in the Chair), I. Orchard, R. deSouza, A. Wensley, J. Lim, S. O’Connell
Regrets: R. Reisz

The Minutes of the previous meeting (January 19, 2005) were approved. (A. Wensley / I. Orchard)

The Executive Committee met to set the agenda for the March 10, 2005 meeting of Erindale College Council. Professor Beck called on the chair of each standing committee to summarize recent business and identify items for possible inclusion on the Council meeting agenda.

On behalf of the Academic Affairs Committee, Professor Wensley reported that the Committee received two items of business: a report from the Registrar and Director of Enrolment Management on the exam timetable and changes to sessional dates; and a report from the Assistant Dean on the academic discipline process and an account of the status of curricular program changes.

Regarding sessional dates, it was reported that starting in winter 2006, sessional dates will change to give students five full days from the end of classes to the beginning of exams, including the long-weekend. UTM will then run two weeks of exams, including on Friday nights and Saturdays, beginning one week earlier than the Faculty of Arts and Science and ending on April 29th, 2006, two weeks earlier. The Registrar also gave the Committee a detailed account of examination timetables.

The Assistant Dean reported that a significant number of program changes were positively received and had been approved; they would go into effect in the fall of 2005. She also gave an overview of the academic discipline process and provided a summary of the number of cases, which are reported to the Academic Board each year.

On behalf of the Computing Committee, Mr. Lim reported that UTM moved to a new mail server to remedy problems with server load and delivery. He noted that the new platform also experienced problems, in particular with the spam filter. UTM installed another server to duplicate Solaris and gave the primary server to Dell for repair. This gives UTM the opportunity to continue running on Lennox and test this server for possible future use and replacement of Solaris. It was also reported that Typo3 was changed to a dynamic system, meaning that changes would be reflected instantly, without users having to wait overnight for a batch run. Finally, the Committee also received reports on the academic computing advisory committee and its work and on the updated guidelines for the appropriate use information and communication technology, which are available on the web site Office of the Provost.

In the absence of Professor Reisz, the Chair noted that there were two items of business from the Resource Planning and Priorities Committee that would be forwarded to Erindale College Council: an update on capital construction projects and secondary effects; and the motion regarding the alternate delivery of parking services, which had been approved at the February 21st meeting of the Committee. The Chief Administrative Officer added that he would have a comprehensive presentation on the parking issue ready for the Council meeting.

The Chair went on to structure the agenda formally. The agenda would include the report of the Resource Planning and Priorities Committee, including the presentations as described above and the motion regarding the alternate delivery of parking services. The agenda would also feature reports from the other standing committees.

The Vice-President and Principal’s report would include the topics of post Rae-review advocacy, the 2005-06 admissions cycle, and capital projects and fundraising.

Mr. O’Connell reported that ECSU, along with the Environmental Affairs Officer, was working with Mississauga Transit on the implementation of a U-pass. He stated that depending on the progress of these negotiations, he would like to report on this issue to Council. The Chair noted that Mr. O’Connell could give this kind of update under “Other Business.”

The Executive Committee meeting adjourned at 12:50 p.m. (I. Orchard / J. Lim)