Report: January 17, 2008

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Thursday, January 17, 2008 at 2:00 p.m. in room 3129, South Building.

Present: A. Wensley, (in the Chair), I. Orchard, J. Lim, R. deSouza, A. Lange
Regrets: W. Khogali, R. Reisz

The Executive Committee met to set the agenda for the January 24, 2008 meeting of Erindale College Council. Professor Wensley called on the Chair of each standing committee to summarize recent business and identify items for possible inclusion on the next ECC agenda.

On behalf of the Computing Committee, Mr. Lim reported that the committee met on January 16, 2008. Members of committee received a demonstration of the Dropbox application. Newly developed by Computing Services, the website application allows users to “drop” large files onto the server and invite another user to download that file. This application allows users to avoid the use of email for large attachment sizes and can be used by internal university members as well as external users, as there is no requirement for an UTORmail account. Members also received a report from the Chief Administrative Officer on the impact of campus capital construction on information technology and on the progress of the university’s new Chief Information Officer. This meeting also featured a report from the Manager of Computing Services on scheduled system outages and from the library’s instructional technology liaison on the library’s learning management technology team and its efforts.

The Resource Planning and Priorities Committee met on January 14, 2008 to consider the four ancillary budgets of Conference, Food, Parking and Residence Services. The presentation and approval of these budgets was preceded by an account of the budget development and approval process, including consideration at local and central governance, by the Chief Administrative Officer. All four ancillary budgets were approved as presented.

The January meeting of the Academic Affairs Committee was cancelled due to the illness of a presenter of several major items on the agenda; agenda items planned for this meeting will be moved to the February meeting agenda.

The Vice-President and Principal noted that he would provide a brief report.

The Chair proceeded to discuss the agenda of the January 24, 2008 meeting of Council. The substantive item on the next Council meeting agenda would be the four ancillary budgets for approval, presented by the appropriate department heads similarly to the Resource Planning & Priorities Committee meeting. The Chief Administrative Officer would also repeat his summary of the budget development and approval process from the RPPC meeting. The Council meeting would also feature a summary of the Computing Committee meeting, and a report from the Vice President and Principal. No other new business was submitted to the secretary.

The Executive Committee meeting adjourned at 2:20 p.m. (R. deSouza / I. Orchard)

Secretary _______________________ Chair _______________________________