Report: February 28, 2008

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Thursday, February 28, 2008 at 2:00 p.m. in room 3129, South Building.

Present: A. Wensley, (in the Chair), I. Orchard, R. deSouza, A. Lange, W. Khogali, R. Reisz

Regrets: J. Lim

The Executive Committee met to set the agenda for the March 6, 2008 meeting of Erindale College Council. Professor Wensley called on the Chair of each standing committee to summarize recent business and identify items for possible inclusion on the next ECC agenda.

On behalf of the Academic Affairs Committee, Professor Lange reported that the committee met on February 26, 2008. Members of the Committee heard about revised guidelines for funded leaves from the Faculty of Arts and Science, presented for information by the Dean. Also for information were reports from the Library giving an annual report and from Office of the Registrar on course information pages. There were also three proposals for approval for the members to consider related to changes to Late Withdrawal Rules, Grading Practices Policy and Courses Considered as “Extra”. The proposals are attached hereto as Appendix A. Professor Lange reported that the Academic Affairs Committee made one change to the grading practices policy proposal, changing the proposed percentage of work that had to be returned to students for half courses before the drop date from 25% to 15%. After a thorough discussion, all three proposals were recommended for approval to Erindale College Council and therefore will be placed on the agenda for the next Council meeting.

On behalf of Mr. Lim, Cindy Ferencz Hammond reported that the committee met on February 27, 2008. Members of committee received an update of UTORid migration and heard that in late December and early January the campus experienced some very slow email delivery. It was explained that this slowdown was a result of ISP’s claiming that U of T was their single largest source of spam. Once the university investigated the problem, it was realized that invalid emails or ‘bounce backs’ were never deleted from the system and so U of T was sending emails to many non-existent accounts. The solution to remove from the system these non-existent accounts has now been implemented. The meeting also featured a report from the Manager of Computing Services on the Exchange Project, which late in the year will involve the migration of all faculty and staff from the Oracle calendar to Outlook; email will also be migrated to Outlook although this change is not mandatory.

The Resource Planning and Priorities Committee met on February 25, 2008. The Committee heard a report from the Chief Administrative Officer on the four phased South Building Master Plan. The Executive Committee agreed that this would be added to the Council agenda. The meeting also featured a report from the Director of Business Services, Ms. Christine Capewell, who presented an explanation of the current campus model for attributions or transfers between departments, specifically between Food and Conference Services to Residence. This issue was referred to the Resource Planning & Priorities Committee by Council from its January 24, 2008 meeting.

The Vice-President and Principal noted that he would provide a brief report.

The Chair proceeded to discuss the agenda of the March 6, 2008 meeting of Council. As agreed above, the Council meeting agenda would feature the proposals brought forward by the Academic Affairs Committee and the presentation of the Chief Administrative Officer on the South Building Master Plan.

Under new business, the President of UTMSU, Mr. Walied Khogali presented the revised UTMSU Constitution, which was re-written in its entirety and which requires ratification by Erindale College Council. The Constitution is attached hereto as Appendix B. Mr. Khogali summarized the entire document and the Executive Committee following discussion and the suggestion of some corrections related to spelling and grammatical errors approved the document and recommended it to Erindale College Council for ratification. (W. Khogali/I. Orchard)

The Director of Governance, Ms. Cindy Ferencz Hammond reported that the changes to the UTMSU Constitution, in turn necessitated minor changes to the By-laws and Constitution of Erindale College Council, with respect to the elimination of Erindale Part-Time Undergraduate Students or EPUS as its own entity and the resulting creation of a Vice-President Part-Time Affairs as part of the UTMSU portfolio. In addition to these changes, modifications to the names of some student societies and bringing the section related to polling procedures up to date to currently accepted practices was also necessary in both documents. She presented a cross-out version of the changes to both documents, which are attached hereto as Appendix C.

On a motion duly moved and seconded, the Executive Committee approved the changes to Erindale College Council by-laws and constitution. (W. Khogali/I. Orchard)

Ms. Ferencz Hammond explained that these changes would be forwarded to Erindale College Council for consideration at its April 15 meeting, following review by the Office of the Provost. Detailed cross-out changes will be sent to ECC members two weeks prior to that meeting, as required in the Constitution. Following consideration by Council, the Constitution will be forwarded to Academic Board for approval.

The Executive Committee meeting adjourned at 3:00 p.m. (R. deSouza / I. Orchard)

Secretary _______________________ Chair _______________________________