Report: February 27, 2006


Erindale College

REPORT OF THE MEETING OF THE RESOURCE PLANNING AND PRIORITIES COMMITTEE of Erindale College Council to be held on Monday, February 27, 2006 at 3:10 p.m. in the Alumni Lounge.

Present: R. Reisz (in the Chair), R. deSouza, C. Capewell, M. Lord, S. Wahid, D. Crocker, M. Jalland, M. Lord, D. Pond, G. Rattan, K. Duncliffe, N. Collins
Regrets: S. Munro, I. Orchard, C. Jones, U. Krull
In attendance: Mark Overton, Student Affairs, Kathy Chadder, Office of Advancement, Ben Louie, Capital Projects

1. Adoption of the Agenda

The agenda was approved (D. Pond/D. Crocker)

2. The minutes of the previous two meetings (Tuesday, December 13, 2005 Special Joint Meeting and Monday, January 16, 2006) were approved. (R. deSouza/D. Pond)

3. New Business

a) Infrastructure program update - Ray deSouza, CAO

The Chief Administrative Officer reported that enrolment expansion and the increased capital project activity have put a strain on an already overloaded and aging infrastructure. Individual capital projects will rely on the general campus infrastructure for such services as power, storm water management, sewer capacity, chillers and general campus access, including parking.

The CAO explained that to meet the impending need, a phased upgrade of infrastructure is planned. The following critical projects are intended:

  • Replacement and upgrading of the electrical supply to the Campus. The existing supply is not sufficient for the loads of the new Recreation, Athletics and Wellness Centre, the Academic Learning Centre and Phase 8 Residences;
  • The chiller unit needs to be replaced with an upgraded unit to meet the demands of new buildings
  • The sanitary sewer diversion at the Ring Road needs to be completed to ensure sewage does not back up into the Academic Learning Centre; the sanitary diversion around the South Building needs to be completed to permit upstream development and to prevent backups.
  • The storm water management pond needs to be implemented to facilitate development permit approvals. The Credit Valley Conservation Authority will withhold further development approvals until the facility is undertaken.

Mr. deSouza informed members that there was a long term strategy in place to handle the above improvements.

The Chair opened the floor to discussion.

In response to a member’s question about the implications of these upgrades for this committee, Mr. deSouza explained that specific project approvals will be through the Space Planning & Management Committee and then through the Planning and Budget Committee, with periodic reports members of the Resource Planning and Priorities Committee.

b) LEA Consulting Ltd.: Transportation and Parking Strategy: Executive Summary  – Christine Capewell, Director of Business Services

Ms. Capewell referred members to the Executive Summary of the report on Transportation and Parking from LEA Consulting. She noted that the Transportation and Parking Subcommittee has received the full report and has thoroughly discussed it.

The report stresses that the near future could see problems caused by increased parking demand and suggests that supply be increased to meet this future demand. Ms. Capewell emphasized that there was no plan to build a parking structure and that the implementation of the storm water management pond would mean a loss of between 15 and 400 spaces, with the current estimate set at 276 spaces. She noted that the expected parking demand problem will have to be dealt with by ameliorating demand through carpooling and improved transit services. She noted that demand had slightly decreased this year, perhaps due to the lower average age of students and the availability of increased transit options.

With respect to the mix of various types of parking spots, the report also points out that carpooling, residence and accessible parking areas spots were not optimally utilized. Ms. Capewell stressed that because of all of the capital project related changes on campus, the parking operation will continually need to monitor parking and transportation trends as new buildings come on line.

The Chair opened the floor to questions.

In response to a member’s question, Ms. Capewell explained that the loss of approximately 276 spots due to the storm water management pond was not included in the report.

Regarding carpooling, Ms. Capewell acknowledged that there needs to be increased promotion of the program, with the overall strategy being the attractiveness of the spots with respect to their proximity to academic buildings. A member suggested that carpool passes be made transferable among members of a carpool group. Regarding parking enforcement, the member asked whether it would be possible for revenues gained from parking fines to be directed towards UTM, instead of the municipality. Ms. Capewell explained that a cost and benefit analysis was conducted several years ago on this issue, which showed that the cost of establishing a UTM run parking enforcement system far outweighed any potential cost benefits from fines. However, she stated that she would re-visit the issue.

c) Report on the progress of capital funding projects – Kathy Chadder, Executive Director, Office of Advancement

Ms. Chadder began her presentation by describing the activities of the Office Advancement as consisting of Marketing and Communications, Development and Alumni Development. The Marketing and Communications area, headed by Ms. Jane Stirling, was responsible for campus-wide publications such as the UTM Magazine and Inside UTM, advertising, and crisis communication management. With 30,000 UTM alumni, the Alumni area of the office was responsible for a myriad of projects including an alumni mentorship program, spring reunions and planning the 40th anniversary of the campus. She noted that the presentation would provide details on the Development activities of the Office, which encompassed student and program support and capital projects.

She explained that four major capital projects were designated fundraising priorities: the Hazel McCallion Academic Learning Centre (HMALC), the Recreation, Athletics and Wellness Centre (RAWC), UTM Alumni House and Alumni Gates and the Academy of Medicine.

She reported that the campaign for HMALC was launched in the fall of 2004 and was the first major capital campaign for UTM. The campaign has a very active volunteer cabinet consisting of prominent business and community leaders, including the Mayor. This dynamic group of volunteers is fully aware of the value of having a university in their neighbourhood and has so far helped raise over $6M for the project. The $34M project was funded by $26.82M from SuperBuild, $1.18M from UTM and $6M from private sector support. Although the project is considered fully funded, additional proposals for more funding are under active discussion.

With respect to the RAWC, Ms. Chadder explained that although a full campaign with a volunteer cabinet similar to HMALC was not launched, the project received a $500K gift that was part of a larger $1M bequest directed to capital projects, meeting the funding target set for private sector support for this project.

She stated that the Alumni House & Gates project, while currently in hiatus has formed a volunteer alumni cabinet, and has a fundraising goal of $3.5M.

She concluded her report by adding that the Academy of Medicine capital project details and fundraising goals have yet to be determined, but the campaign target would most likely be set at $6M.

The Chair opened the floor to discussion.

A member asked whether current capital projects such as the CCIT building and the new Athletics Centre had building naming opportunities similar to the Kaneff Centre. Ms. Chadder explained that in order for naming in recognition of a donation to occur at least 51% of a building’s funding needs to be provided. She noted that had there been an interested donor at the time, naming in recognition of a donation to the CCIT building would have been considered. With respect to the RAWC, since students constitute the biggest contributors, it would not be fitting to name the building after another donor. However, she added that such naming recognition opportunities would be considered for phase two of the project.

The Chief Administrative Officer complimented Ms. Chadder and her team on their success and commented that funding received through donations, frees up mortgage funds that can then be directed towards the academic venture.

4. Other Business

a) Report of the Grounds Monitoring Subcommittee - Nicholas Collins, Chair

The report of the UTM/Evergreen Naturalization Steering Committee is attached herein as Appendix A.

Professor Collins summarized the report, which gave detailed information on the work of the committee, including naturalization plantings, educational workshops, and marketing and fundraising efforts. He also summarized 2006 work plan priorities for the group, which include interfacing with campus redevelopment projects and continuing naturalization plantings and marketing and outreach activities. Funding for the group’s work was comprised from an initial start-up investment of $10,000 from UTM and additional funds from the Audrey Hellyer Foundation and Trillium Foundation. In kind donations were received from Credit Valley Conservation and the City of Mississauga.

Professor Collins also presented members with a document that outlined a plan on the management of the old field habitat, a 1-2 hectare portion of land at UTM, which is an area of interest to professors and students as a potential area of research. He explained that this type of habitat, if left alone would be invaded by trees. In order to preserve the diversity of habitats on campus, the UTM/Evergreen Naturalization Steering Committee has a plan to actively manage this area to retain its old field character. In the first phase of the project, a consultant would be hired to develop a plan to remove invasive exotic species, young trees and shrubs, and a long term management plan to prevent their re-establishment. It is anticipated that the long term plan would likely involve repeated interventions at intervals of 5-10 years. If the management plan appears to be feasible the plan would be implemented in 2007, with Steering Committee oversight and under primary supervision by Evergreen/Ecosource representative Jessika Corkum.

The Chair opened the floor to questions.

In response to a member’s question, Professor Collins explained that the 1-2 hectare site is located within the northeast portion of the campus near the Credit River and added that this was behind areas designated for future development.

In response to a member’s question, Professor Collins explained that policy allows herbicide and pesticide use if it is not used for a general treatment, but for specific infestation.

Also in response to a member’s query, he explained that the funding required would be a total of $5000: $2000 for project coordination and $3000 for a management plan. These costs will be met by grants and contributions form a number of sources.

Following some discussion, the Chair clarified that this proposal was presented for information only and requested that Professor Collins return to a future meeting of the Committee with a more fully developed plan.

5. Next Meeting – Monday, March 27, 2006

The meeting adjourned at 4:05 p.m.

Secretary _____________________________________ Chair ___________________________________

March 17, 2006