Report: December 1, 2005

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Thursday, December 1, 2005 at 12:30 p.m. in room 3129, South Building.

Present: R. Beck (in the Chair), I. Orchard, A. Wensley, J. Lim, R. Reisz, R. deSouza
Regrets: R. Carroll
In attendance: Daniel Filipe Martins (The Medium)

The Minutes of the previous meeting (October 27, 2005) were approved. (J. Lim/R. Reisz).

The Executive Committee met to set the agenda for the December 9, 2005 meeting of Erindale College Council. Professor Beck called on the Chair of each standing committee to summarize recent business and identify items for possible inclusion on the next ECC agenda.

On behalf of the Academic Affairs Committee, Professor Wensley reported that at its last meeting on November 29, 2005, two major items of business were considered. The first was the creation of a Vice Dean position at UTM, which was approved by members. Professor Misak reported that with the anticipated expansion of graduate programs at UTM and the devolution of much of the authority of the School of Graduate Studies to the divisions, it was necessary to enhance the function of the Dean’s office by creating the position of Vice-Dean, Graduate. The second item on the agenda concerned the regular yearly presentation and approval of the three curriculum reports. There were no substantive issues that arose from the curriculum reports and they were all approved. The curriculum reports and the creation of the Vice-Dean position are items that would appear on the upcoming Erindale College Council meeting agenda for approval.

On behalf of the Resource Planning and Priorities Committee, Professor Reisz reported that at its last meeting on November 28, 2005 the committee received four reports, one for approval. Members received a report from the Transportation and Parking subcommittee, containing information on the parking budget (to be presented to RPPC in January of 2006) and informed members of the 5% increase in parking permits for next year. The committee also heard an update from the Space Planning and Management Committee and a detailed presentation on the status of UTM’s substantial capital projects. Finally, the committee discussed and approved the creation of the Vice-Dean position at UTM.

On behalf of the Computing Committee, Mr. Lim reported that the committee received three reports at its November 30, 2005 meeting. Mr. Lim noted the item on the deletion of old email addresses of ‘credit.erin’ and ‘mail.erin’ passed with everyone’s support and expressed hope that their deletion would reduce the number of spam messages. This issue would appear for approval on the upcoming ECC meeting agenda. The Committee also discussed a draft plan for pandemic communications brought forward by Mr. Lim and members were encouraged to continue to provide feedback outside of the committee meetings directly to Mr. Lim. A copy of the draft report is posted on the Council Web site, embedded into the agenda of the meeting. Members also received an update from the instructional technology liaison from the Library on results from a faculty and student instructional technology needs assessment survey.

The Secretary of Council noted that the upcoming ECC agenda should also include the revised terms of reference of QSS as agreed at the last meeting. Under the discussion of possible items for “Other Business” the Secretary distributed a notice of motion regarding the endorsement of an extended tuition fee freeze, which she received from a part-time student member of Council. The motion is attached hereto as Appendix A. It calls on ECC first, to endorse a fully funded tuition fee freeze at the University of Toronto and in the Province of Ontario until at least September 2008; second, that ECC recommend to Governing Council that it also support a fully funded tuition fee freeze; and lastly, that the Chair of ECC write a letter to the Premier of Ontario, the Minister of Training, Colleges and Universities and the MPP of Mississauga Centre to request that the provincial government maintain a fully funded tuition fee freeze until the above stated date. During discussion of the merits of placing the motion on the agenda, the following points were made by members of the Executive Committee:

- The University of Toronto makes policies regarding tuition centrally;
- Divisions through their Councils are not in a position to engage on this issue directly with the government as this responsibility is beyond the delegated authority of Council.
- Direct responsibility for this type of advocacy rests with the President of the University of Toronto through government relations
- Any decision regarding this matter at ECC would not be binding.

As such, the Executive Committee agreed that while debating the issue of tuition fees was certainly an appropriate topic for Council, the motion itself would not be entertained. It was noted that the member should feel free to make his own representations through the appropriate avenues centrally. In addition, many of the points in the ‘Whereas’ section of the motion, have not been substantiated by proper documentation and if this type of documentation is provided, the Executive Committee would re-consider the matter. The Executive Committee further noted that in order to have full information on the issue, any point being made regarding the tuition fee freeze, would have to also include a statement on the associated freeze of financial aid. The Secretary of Council would inform the member of the decision of the Executive Committee, providing a statement of the Committee’s reasons.

The agenda would also feature a report from the Vice-President and Principal.

The Executive Committee meeting adjourned at 1:10 p.m. (J. Lim/A. Wensley.)