Minutes: October 26, 2011

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF ERINDALE COLLEGE COUNCIL, held on Wednesday, October 26, 2011 at 3:10 p.m. in room 3214, William G. Davis Building

Present: G. Anderson (in the Chair), D. Saini, P. Donoghue, L. Bailey, G. Cassar, M. Zandawala, N. Woolridge,
Regrets: D. DiCenso

The Executive Committee met to set the agenda for the November 3, 2011 meeting of Erindale College Council.

The report of the September 21, 2011 meeting of the Executive Committee was approved as circulated.

The Chair explained that stemming from the September 1st meeting of the Executive Committee and recent meetings of the standing committees, the UTM Constitution and By-Laws were up for approval at the November 3rd meeting of ECC. He noted that between the version discussed at the previous meeting and the version posted with the notice of the current meeting, some minor changes were made to the By-Laws. On page 7, paragraph 9 a note regarding transcript notations within existing degree programs was added into the By-laws to make it consistent with the same section in the Constitution. Also, on page 7 paragraph 7, wording was clarified in order to more clearly convey where approval for minor and major changes for academic programs stop. Wording with respect to the function of the curriculum subcommittees was also expanded somewhat to ensure clarity and consistency, but no substantial changes were made here either. On page 10 of the By-Laws, the President of EPUS was added to the membership of the Transportation and Parking subcommittee. This was left out in an earlier version because EPUS as an organization has not existed for a number of years and this year they have been re-constituted.

It was duly moved and seconded,
The Executive Committee recommend for approval to Erindale College Council revisions to its Constitution and By-laws as outlined in the appended documents dated October 21, 2011. (L. Bailey/P. Donoghue)

The motion was approved.

The Chair called on Professor Bailey to discuss the business from the October 24 meeting of the Resource Planning and Priorities Committee. Professor Bailey noted that members received a report from Chief Administrative Officer on capital planning and approved the changes to RPPC's terms of reference in the By-Laws.

The Chair called on Professor Woolridge to discuss the business from the October 25 meeting of the Academic Affairs Committee. Professor Woolridge reported that the AAC received reports from the Vice-Dean Undergraduate on the curriculum development and approval process, from the Registrar on the OR's annual report and enrollment figures and from the Dean on academic planning. The AAC, similar to RPPC also approved the By-Law changes as they related to the AAC.

It was decided that in addition to the two motions with respect to the approval of the By-Laws and the recommendation of UTM's Constitution to the Academic Board, the Registrar and the CAO would be asked to repeat their reports for members of the ECC.

The Vice-President and Principal would contribute a report to Council.

The Executive Committee meeting adjourned at 3:30 p.m.

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Chair Secre