Minutes: October 26, 2009


MEETING OF THE RESOURCE PLANNING AND PRIORITIES COMMITTEE of Erindale College Council held on Monday, October 26, 2009 at 10:10 a.m. in the Ante Room, #3129, South Building.

Present: R. Reisz (in the Chair), I. Orchard, A. Wensley, U. Krull, J. Lim, J. Santiago, S. Gonsalves, C. Capewell, D. Raffman, M. Tombak, P. Goldsmith, N. Collins, S. Munro
Regrets: G. Averill, D. Crocker, P. Donoghue, N. Basiliko, B. Schneider
In attendance: Bill McFadden, Alex MacIsaac

1) Approval of Minutes of the Previous Meeting (October 26, 2009)

The minutes were approved.

2) Reports of Committees and Officers:

a) Update on Capital Projects - Paull Goldsmith, Director of Facilities Management and Planning

Mr. Goldsmith gave project updates on the Health Sciences Complex and the Instructional Centre via a PowerPoint presentation. He noted that the project was on time and on budget. He reported that level 1 of the building would house the Mississauga Academy and the Help desk, level 2, the Mississauga Academy, level 3, the Biomedical Communications program, the Vice-Principal Research office and other academic offices, level 4, the anatomy lab and biomolecular research and finally the penthouse would house the mechanical area. Classrooms of both 60 and 30 seat sizes would be available, as would 12-seat problem-based learning rooms. The building would also house biomedical communications design studios. Mr. Goldsmith noted that the project would be LEED certified at a minimum Silver certification, and therefore features optimal use of natural light, a unique concrete structure with finned metal cladding, multiple green roofs and terraces and a gray water system for toilets and landscape irrigation.

With respect to the Instructional Centre, he noted that the project was on time and on budget. The Centre would comprise various size classrooms: 500, 350, 150, 100, 60, 40 and 30 seats. Professor Orchard noted that much attention was paid to incorporating large classrooms into the Centre's design.
The Instructional Centre project would also be LEED certified, with features such as a unique copper cladding rain screen made of Canadian copper and a green roof. The building also represents U of T's first installation a ground source heat pump system (geothermal) to heat and cool the building, located under the North Building playing field, with the field being restored over top.

The Chair opened the floor to questions.

The CIO added that a live webcam feed for the Instructional Centre and the Health Sciences Complex is available off the main UTM website.

b) Computing Update - Joe Lim, Chief Information Officer

Mr. Lim reported that the following computer labs were upgraded: CCT0160, SB1158, SB1154, SB1161, and those located in the North Building study lounge & cafeteria.
The network in the residences was also upgraded. He added that there will be a deployment of wireless network to the residences by the end of October.

He reported that access to library workstations by faculty and staff is now achieved automatically (a separate step to enable their UTORid's is no longer needed).

Computing Services is currently evaluating the introduction of Windows 7 and is targeting the summer of 2010 for implementation to faculty and staff.

The Chair opened the floor to questions.

A member commented on intermittent wireless problems in the library. Mr. Lim explained that during the first few weeks of September some machines had been configured to become the gateway for others for wireless access so that if a user was sitting beside someone with this ad-hoc set up, their computer would connect there and not to the network. This is inherent to Microsoft Vista.

A member asked if there was an advantage of hardwired versus wireless connections for speed and reliability. Mr. Lim explained that in the near future, the speed of wireless is going to be very similar to wired technology, but wired is always going to be faster because users are not sharing access. He added however, that for normal usage, wireless connections with new protocols are going to be almost the same speed as wired connections.

A member asked whether there was any way to avoid having to continually log into the wireless network. Mr. Lim explained that his staff was currently working with staff on the St. George campus on how to enable users to authenticate their log in id without having to log in over and over again.

b) Memorandum from Alex MacIsaac, Manager of Parking and Transportation

The Chair read aloud to members of the committee the memorandum from the Manager of Parking and Transportation on the issuing of parking tickets in error. The memorandum was posted online, embedded into the agenda. It was reported that UTM now has a local ticket review process for those tickets that were obviously issued in error.

The floor was opened to questions.

A member commented that instead of the announced 6 parking spots, approximately 20 spots were actually eliminated. Mr. Goldsmith explained that there was an error by contractors who were erecting a construction fence and hence 13 spots were lost.

3) New Business - Hospitality and Retail Services Report: Bill McFadden, Director of Hospitality and Retail Services

Mr. McFadden reported that the Instructional Centre will house a three concept café, featuring a Second Cup Coffee, a grilled sandwich concept and a grab and go concept. The space will be approximately 327 Nasms and have a dining and student lounge space with over 100 seats. He showed a drawing of the food service outlet and discussed the space layout.
The Chair opened the floor to questions.

In response to a member's comment about long food lineups, Mr. McFadden explained that they occur because of not enough current capacity, but as buildings such as the Instructional Centre are completed, this problem would be much improved.

In response to a member's question about when the contract with UTM's current food provider is finished, Mr. McFadden reported that the contract ends in 2014 and added that planning food services is UTM's responsibility, not that of its food provider. He noted that UTM is working hard on programs designed to support Chartwells staff. He also explained that besides increasing infrastructure, another challenge is to try and stabilize staff turnover.

The next meeting of Resources, Planning and Priorities will be on Monday, November 23, 2009.
The meeting adjourned at 11:04 a.m.

Robert Reisz__________________ Cindy Ferencz Hammond_____________________
Chair Director, Governance