Minutes: October 24, 2011

MINUTES OF THE UNIVERSITY OF TORONTO MISSISSAUGA MEETING OF THE RESOURCE PLANNING AND PRIORITIES COMMITTEE of Erindale College Council held on Monday, October 24, 2011 at 2:10 p.m. in Room 3214, William G. Davis Building.

In attendance: L. Bailey (in the Chair), P. Donoghue, D. Crocker, U. Krull, C.A. Valentine, G. Cassar, M. Zandawala, H. Miller, L. Kramer, U. Schloesser, T. Conway, P. Goldsmith, S. Prosser, J. Lim
Regrets: D. Saini, A. Mullin, G. Anderson, B. Schneider, C. Capewell

1. Approval of Minutes of the Previous Meeting (September 19, 2011)

The minutes were approved as circulated.

2. Reports of Committees and Officers:

a) Report from the Chief Administrative Officer - Paul Donoghue Capital Projects update For information

The CAO began his presentation with discussing major construction projects completed between 2001 and 2011 as follows:

  • CABB Addition to Davis Building (2002)
  • Erindale Hall (Phase 7 Residences - 2003)
  • Communication, Culture & Technology Building (2006)
  • Hazel McCallion Academic Learning Centre (2007)
  • Recreation, Athletics & Wellness Centre (2007)
  • Oscar Peterson Hall (Phase 8 Residences - 2007)
  • William G. Davis Building - Phase 1 Master Plan (2009)
  • Academic Annex (2010)
  • William G. Davis Building Office Addition (Spring 2011)
  • Instructional Centre (Summer 2011)
  • Donnelly Health Science Complex (September 2011)
  • Chemistry Teaching Laboratories (October 2011)

He noted that one of the challenges with such a large amount of capital construction is finding temporary office spaces for those displaced. To that end, between the summer of 2008 and winter 2010, over 90 temporary offices were constructed on the second floor of the former library. Much of the office space pressure was met with the construction of the Academic Annex, which opened in December of 2010 and the Davis Building office addition, which became available in the spring of 2011.

The CAO noted that as of the summer of 2011, significant problems still existed. Recent office-related projects have not created any new offices and new undergraduate teaching laboratories have not been developed. There have been minor improvements in student amenity space (food, study) with the opening of the Instructional Centre. He noted that there is continued pressure on research space and infrastructure, which is difficult for faculty recruitment.
During the summer 2011 office spaces were shuffled to maximize efficiency of space use and poor quality classrooms were renovated into office spaces and other academic spaces at a cost of over $1 million.

The CAO listed the following as space priorities for the period of 2011-2015:

  • New office space
  • Renovate remaining teaching laboratories
  • Research laboratories & infrastructure
  • New student amenity & support space

More specifically, the proposed five year capital plan includes the following projects:

  • North Building Reconstruction - Phase 1 (Spring 2012 start)
  • Undergraduate Teaching Laboratory Renovations
  • Kaneff Centre Addition
  • Student Services Plaza & Meeting Place Renovations
  • Research Space & Infrastructure

The CAO discussed the sequence of construction. By September of 2011 phase 1 of both the North Building reconstruction and the Davis Building teaching lab renovations will have started. In addition, phase 2 of the Davis Building Master Plan (planning committee's approval by Governing Council and plan to vacate temporary offices) will be underway. The project planning for the Kaneff Building expansion will also be in progress by this time.

By the fall of 2012, demolition of block 1 and site development for the North Building reconstruction will begin. This will include the extension of site services from the Instructional Centre to the North Building site. At the same time, phase 2 of the undergraduate teaching labs development, including the planned second floor undergraduate anthropology teaching lab will be completed. The selective demolition and site development of the Kaneff Centre addition will also be completed and construction will be underway by the fall of 2012.

By September of 2013, construction on the Kaneff building expansion will continue. The projected occupancy date of the new Kaneff Centre is December of 2013. New academic space in the building will include expanded spaces for Management and Economics and space for the Office of the Registrar. Phase 1 of the North Building reconstruction will also be complete by this time. In addition, Davis building teaching laboratory renovations (Biology) will be completed and the Davis building Master Plan - phase 2 construction will be underway (funding dependent). Selective demolition, site preparation and renovations for the new Meeting Place will be underway.

By September 2014, undergraduate teaching labs for Biology and Chemical and Physical Science departments will be completed on the fourth floor and in a portion of Spigel Hall in the Davis building. Selective demolition, site preparation and renovations will be underway for a new Student Plaza. The Meeting Place re-development will also include relocated seating from Spigel Hall and expanded Food Service operations. Also by this time, construction of phase 1 of the North Building redevelopment will be complete and will include the relocation of the departments of Mathematical and Computational Sciences from CCT and Psychology from the Davis building.

By September 2015, phase 2 of the North Building reconstruction will be underway, consisting of site preparation and selective demolition. Undergraduate teaching labs (phase 5) for Chemical and Physical Sciences on the second floor of the Davis building will be completed. Student Affairs will be relocated from existing locations in the Davis building to the newly completed Student Plaza in the Meeting Place.

The CAO listed the following approved capital project committees: (** funding identified)

  • North Building Re-Construction (Phase 1)**
  • Kaneff Addition
  • Davis Building Phase 2
  • Teaching Laboratories**

Mr. Donoghue then showed architectural renderings of both the North Building and Kaneff Centre and discussed the proposed occupancy and space requirements for these projects. He also showed a floor plan of the planned Student Plaza area in the Davis building, and the proposed space allocations to Student Services, the School of Continuing Studies, the bookstore and the food services court.

With respect to research laboratories and infrastructure, the CAO noted that the plan for a Science building would be revisited for potential future use.

The CAO emphasized that with all of the construction activity on campus, disruptions to adjacent areas are to be expected and that research laboratories were especially vulnerable. Staff would work with existing building occupants to ameliorate such secondary impacts.

The CAO listed capital-planning priorities for 2016-2020 as follows:

  • New research facilities
  • Library expansion
  • Academic space to support program growth
  • New student amenity & study space
  • New office space
  • New student residence space
  • Parking

With respect to parking, the CAO explained that his office was working on analysis of when the demand on parking spots will warrant a new facility, such as a parking deck. The Master Plan called for an extension of the existing deck in future and maintaining parking at the South end of the campus. He added that no parking supply issues were experienced this year.

To conclude his report, the CAO noted that planned enrolment and student growth must be in sync with campus infrastructure capacities.

The chair opened the floor to questions.

In response to a member's question about whether these capital plans included space for facilities and support staff, such as audio-visual, caretaking and grounds staff, the CAO explained that although the university's teaching function gets first priority in capital planning, these functions do get space allocated to them wherever possible.

With respect to the loan taken out for the parking deck, a member asked how flexible the time period was for the re-payment of that loan. The CAO explained that there is not a lot of flexibility in general with respect to such internal financing, citing the example of the North Building reconstruction project, which is funded through a government grant ($35M), funds from UTM's capital reserve ($5M) and a U of T loan of $17M to make up the unfunded portion, to be paid back over 15 years. He added that the parking deck was financed internally and the issue going forward is whether or not the parking ancillary should have to repay that loan or, given known growth in demand, be required to plow back any surpluses into a capital reserve.

The member also commented that the library expansion seemed more urgent than the planned 2016 timeframe. The CAO noted that although he would like to see the library expansion happen earlier, teaching, laboratory and office space received priority.

The president of the part-time students' association (EPUS) noted that her organization was in desperate need of some office space. The CAO noted that her request would be taken forward to the Space Planning and Management Committee (SPMC).

3. New Business:

a) Revisions to the UTM Council Constitution and By-laws - Professor Lee Bailey - For approval

The Chair explained that a notice of motion was given at the last meeting of the committee for changes to the RPPC section of the by-laws.

The relevant by-law documents (proposed review/cross out version and the proposed final/clean version) were made available with the notice of the agenda for both the September 19 meeting as well as the current meeting.

It was duly moved and seconded,
RPPC approve and recommend to Erindale College Council the revisions to its terms of reference as outlined in the attached by-laws excerpt.
(U. Krull/D. Crocker)

The Chair opened the floor to discussion.

A member pointed out that the President of the part-time students' association (EPUS) was not listed as a member under the Transportation and Parking subcommittee. The secretary explained that this was an oversight due to the recent re-constitution of EPUS as an organization. The By-Laws would therefore be amended with this addition to the T&P subcommittee membership.

The motion, as amended, was carried.

There was no other business.

4. Next Meeting: Monday, November 21, 2011

The meeting adjourned at 3:00 p.m.

Secretary _____________________ Chair _________________________