Minutes: October 24, 2006


Erindale College
REPORT OF THE ACADEMIC AFFAIRS COMMITTEE of Erindale College Council to be held on Tuesday, October 24, 2006 at 3:10 p.m. in the Ante Room, #3129, South Building.

Present: A. Wensley (in the Chair), C. Jones, R. Beck, D. Crocker, D. Schulze, A. Erosa, A. Bendlin, L. Seco, B. Katz, S. Baumann, J. McCurdy-Myers, J. Mackay, J.P. Paluzzi, G. Anderson
Regrets: C. Misak, U. Krull, R. Greene, S. Munro, M. Kippincott, C. Evans
In attendance: P. DesRocher

1) Approval of Minutes of the Previous Meeting (March 28, 2006)

The report of the last meeting was approved. (G. Anderson/J.P. Paluzzi)

2) Reports of Committees and Officers:

a) A Preliminary Look at Undergraduate Curriculum: preparing for approvals at the next meeting – Lynn Snowden, Assistant Dean

Ms. Snowden noted that members would receive extensive curriculum report packages for the next meeting of the committee. She explained that by the end of September, each department will have met to review warranted changes such as deleting courses that have not been offered for a long period of time, course description changes, and adding new courses. The divisional curriculum committees (Humanities, Sciences and Social Sciences) meet throughout October and are composed of department chairs. They meet approximately 1 to 4 times, so that the materials are carefully scrutinized before they are submitted further through the governance process. Finalized curriculum reports are then submitted to this committee, followed by Erindale College Council. Major changes are submitted to the Committee on Academic Policy & Programs of Governing Council and are also reported at a tri-campus deans’ meeting and to the Provost’s office.

Ms. Snowden summarized some of the major changes that members will see in more detail at the November meeting of the committee. A new major program in health sciences and communication will be introduced, which will use animation and computing to demonstrate the spread of disease. The program will teach anatomy and how to communicate medical information. From the humanities, the discontinuation of the German program will be advanced. She noted that this change had been the subject of discussion for several years. U of T Mississauga’s academic plan, calls for the development of a critical mass in key areas. When a review of the German program showed very low enrollment, it was agreed that the department would be reconfigured to make it more of a language and literature program, called German Cultural Studies. In spite of this change to make the program cover a wider discipline, enrollments remain very low. On the basis of these results, the decision has been made to discontinue the program. Ms. Snowden stressed that introductory language courses would still be offered and that current students would be allowed to complete their program. In historical studies, the department is proposing a history of religions program, which will have a global and historical focus and a wide range of world religions. The English program was reconfigured at U of T Mississauga and at St. George, following two years of curriculum review. This review has yielded far fewer Y courses and a wider selection of H courses along with a selection of more contemporary, more American and more world literature options. Ms. Snowden concluded by noting that sprinkled throughout all three curriculum reports are changes to the Research Opportunity Program. ROP 299Y will give students the opportunity to work with a faculty member on a research project and will allow them to receive a full Y credit. She also reported that the office of the Dean did a full scale review of the program and found that in Social Sciences and Humanities, participation in the program was better served by higher level courses.

b) Office of the Registrar: new procedures and services – Diane Crocker, Registrar and Director of Enrollment Management

Ms. Crocker began her presentation, by pointing to the Office of the Registrar Annual Report for 2005-06, attached hereto as Appendix A. In its appendices the report features data tables that show full-time direct entry intake statistics, a list of high schools with most students accepted to U of T Mississauga, student country of citizenship, the number of new international students, entrance award numbers, petitions and examinations processing data and student advising statistics. The registrar highlighted some of these figures. She noted that high schools where most students originate are within a 20 kilometer distance to U of T Mississauga. Within Ontario, most students come to the campus from Mississauga, followed by Brampton, Toronto, Etobicoke and London.

Of the 3200 new student intake this year, 830 students indicated a citizenship other than Canada and 828 students had permanent addresses other than Canada. There were approximately 360 students with a study permit or a visa. Geographically, most international students come to U of T Mississauga from Hong Kong, India and Pakistan. The overall headcount number is at 10250 of which 1200 are part-time students.

The Registrar described the Step One (student transition education program ONE) program which is a commitment by U of T Mississauga to help first-year students make a smooth transition from high school life into the university community. Designed as a university life-skills certificate program, this series of seminars is dedicated to helping students with everything from GPA workshops and Financial Planning to Exam Preparation and Library Research Consultations. It integrates expertise from five diverse groups: the Robert Gillespie Academic Skills Centre (RGASC), the Library, Hazel McCallion Academic Learning Centre (HMALC), the Diversity, Equity and Leadership Office (DEL), the Career Centre (CC) and the Office of the Registrar (OR). All new first year students are automatically enrolled in stepONE. Participants earn a certificate as proof of successful completion and knowledge that will help them throughout university.

Ms. Crocker referred members to the Faculty Guide to the Office of the Registrar (attached hereto as Appendix B) which contains important information for faculty on petitions, examinations, class lists, critical dates for the academic year and a contact list of the office’s senior management team and their areas of responsibility.

Mr. Cesar Mejia, manager of information technology in the Office of the Registrar proceeded to give a demonstration of the online room booking system and the student assessment module and Information (SAMI). SAMI allows departments to review a student’s academic history electronically and ensure that all requirements have been fulfilled for graduation. This has enabled the office to email students with a copy of their program of study assessment and students are now able to access SAMI to find out all of their graduation request details. There are plans to introduce waitlists for courses on line and a means by which to check pre-requisites with data pulled from ROSI. The web interface for final marks submissions will also be completed in the near future.

The Chair opened the floor to questions.

In response to a member’s question, Ms. Crocker explained that 2000 students came from Ontario high schools and 1200 from non-Ontario high schools. She added that she would put up a link to such statistics on the office of the registrar web site.

The next meeting of the Academic Affairs Committee is scheduled for Tuesday, November 28, 2006. The meeting adjourned at 4: 30 p.m. (G. Anderson/V. Aivazian)

Secretary _________________________________ Chair _______________________________